Adobe ACROBAT 9 HOW-TOS Manual de usuario

ptg

From the Library of Daniel Dadian

ptg

Donna L. Baker

ADOBE ACROBAT 9

HOW

TOs

125 ESSENTIAL TECHNIQUES

From the Library of Daniel Dadian

ptg

Adobe Acrobat 9 How-Tos

125 Essential Techniques

Donna L. Baker

This Adobe Press book is published by

Peachpit

For information on Adobe Press books, contact:

Peachpit

1249 Eighth Street

Berkeley, CA 94710

510/524-2178

510/524-2221 (fax)

To report errors, please send a note to errata@peachpit.com

Peachpit is a division of Pearson Education

For the latest on Adobe Press books, go to

www.adobe.com/adobepress

Editors: Becky Morgan, Valerie Witte

Production Editor:Tracey Croom

Copyeditor: Elizabeth Welch

Proofreader: Elissa Rabellino

Compositor: ICC Macmillan Inc.

Indexer: Rebecca Plunkett

Cover design: Mimi Heft

Interior design: Mimi Heft

any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission

of the publisher. For information on getting permission for reprints and excerpts, contact permissions@peachpit.com.

Notice of Liability The information in this book is distributed on an“As Is”basis, without warranty. While every

precaution has been taken in the preparation of the book, neither the author nor Peachpit shall have any liability

to any person or entity with respect to any loss or damage caused or alleged to be caused directly or indirectly

by the instructions contained in this book or by the computer software and hardware products described in it.

Trademarks Adobe Reader, Adobe Acrobat, and Acrobat Distiller are either trademarks or registered

trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Many of the designations used by manufacturers and sellers to distinguish their products are claimed as

trademarks. Where those designations appear in this book, and Peachpit was aware of a trademark claim, the

designations appear as requested by the owner of the trademark. All other product names and services

identied throughout this book are used in editorial fashion only and for the benet of such companies

with no intention of infringement of the trademark. No such use, or the use of any trade name, is intended

to convey endorsement or other aliation with this book.

ISBN 13: 978-0-321-55294-5

ISBN 10: 0-321-55294-6

9 8 7 6 5 4 3 2 1

Printed and bound in the United States of America

From the Library of Daniel Dadian

ptg

Dedication

For Pippi

From the Library of Daniel Dadian

ptg

Acknowledgments

Thanks to the folks at Adobe. It’s been terric to work with Acrobat all these years and

watch it grow into such a robust and—dare I say it—cool piece of software.

Thanks to the folks at Peachpit, especially my diligent editor, Valerie Witte, and the

all-seeing, all-knowing Becky Morgan.

Thanks to the folks at home who oer me support and fresh coee: my dear hubby,

Terry; my girls, Erin and Deena; and my goofy dogs.

Finally, as always, thanks to Tom Waits for bringing on the music.

From the Library of Daniel Dadian

ptg

Contents

Chapter One: Getting Started, Staying Organized . . . . . . . . . . . . . . . . . . . . . . . . . . 1

#1: GettingAroundtheInterface..................................2

#2: HelpingYourself...............................................4

#3: Customizing What You See on the Screen . . . . . . . . . . . . . . . . . . . . . . 5

#4: WhatDoYouPrefer?...........................................7

#5: GettingOrganized ...........................................10

#6: ConductingSearches.........................................12

#7: SearchingforSpecics .......................................15

#8: BuildingandApplyinganIndex..............................17

Chapter Two: Creating PDF Files Outside Acrobat . . . . . . . . . . . . . . . . . . . . . . . . . 21

#9: Printing with the Adobe PDF Printer . . . . . . . . . . . . . . . . . . . . . . . . . . 22

#10: Using PDFMaker in Microsoft Word . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

#11: MergingWordFilestoPDF ...................................29

#12: Producing PDF Files in Excel, Access, and Project . . . . . . . . . . . . . . 31

#13: Generating PDF Documents in PowerPoint . . . . . . . . . . . . . . . . . . . 33

#14: Adding Specialized Media Content . . . . . . . . . . . . . . . . . . . . . . . . . . .35

#15: Making PDF Documents from Web Pages . . . . . . . . . . . . . . . . . . . . . 38

#16: ArchivingE-mailMessages...................................40

Chapter Three: Creating PDF Files in Distiller and Acrobat . . . . . . . . . . . . . . . . . 43

#17: Working with Acrobat Distiller and Job Options . . . . . . . . . . . . . . 44

#18: WatchingFoldersviaDistiller.................................48

#19: Starting a PDF File from a Blank Page . . . . . . . . . . . . . . . . . . . . . . . . . 50

#20: Merging Multiple Files into a Single PDF Document . . . . . . . . . . . 52

#21: Creating a PDF from Web Pages in Acrobat. . . . . . . . . . . . . . . . . . . . 54

#22: Creating a PDF from a Scan in Acrobat. . . . . . . . . . . . . . . . . . . . . . . . 56

#23: Creating a PDF from a Clipboard Image. . . . . . . . . . . . . . . . . . . . . . . 59

#24: AttachingSourceFilestoaPDF...............................61

From the Library of Daniel Dadian

ptg

Chapter Four: Producing a PDF Portfolio. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

#25: PDFPortfolioBuilding101....................................66

#26: CustomizingtheAppearance.................................68

#27: BrandingaPDFPortfolio.....................................70

#28: Organizing and Modifying Contents . . . . . . . . . . . . . . . . . . . . . . . . . . 73

#29: ApplyingAcrobatCommands................................75

#30: Managing and Distributing a Portfolio . . . . . . . . . . . . . . . . . . . . . . . . 77

Chapter Five: Creating Output: Saving, Exporting, and Printing . . . . . . . . . . . . 79

#31: Finding Information about Your Document . . . . . . . . . . . . . . . . . . . 80

#32: UsingtheExaminePDFProcess...............................83

#33: OptimizingaPDFDocument.................................85

#34: Exporting PDF Documents in Other Formats. . . . . . . . . . . . . . . . . . 88

#35: SavingImagePDFFiles.......................................91

#36: Choosing Settings for Basic and Production Printing . . . . . . . . . . 93

#37: ChoosingandUsingFonts....................................96

#38: PrintTroubleshooting101....................................98

Chapter Six: Complying with PDF and Accessibility Standards . . . . . . . . . . . .101

#39: Testing and Fixing a Document with Preight. . . . . . . . . . . . . . . .102

#40: Ensuring Standards Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

#41: Fixing Print and File Issues Automatically . . . . . . . . . . . . . . . . . . . .106

#42: MakingPreightWorkforYou...............................108

#43: Creating and Using a Printing Droplet . . . . . . . . . . . . . . . . . . . . . . .110

#44: Examining a Document’s Output . . . . . . . . . . . . . . . . . . . . . . . . . . . .112

#45: NavigatingaDocument.....................................114

#46: Specifying Accessibility Requirements . . . . . . . . . . . . . . . . . . . . . . .117

#47: BasicDocumentTagging....................................119

#48: Reporting On and Repairing a Document. . . . . . . . . . . . . . . . . . . .121

#49: EnhancingPDFAccessibility.................................123

From the Library of Daniel Dadian

ptg

Chapter Seven: Transforming Document Pages . . . . . . . . . . . . . . . . . . . . . . . . . .127

#50: Changing Pages andTheir Contents . . . . . . . . . . . . . . . . . . . . . . . . .128

#51: Cropping and Rotating Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

#52: Applying Page and Bates Numbering. . . . . . . . . . . . . . . . . . . . . . . .134

#53: InsertingHeadersandFooters...............................137

#54: Adding Watermarks and Backgrounds . . . . . . . . . . . . . . . . . . . . . . .139

#55: BatchingTaskstoSaveTime.................................141

Chapter Eight:Touching Up and Modifying a PDF Document. . . . . . . . . . . . . .145

#56: Selecting and EditingText in a PDF . . . . . . . . . . . . . . . . . . . . . . . . . .146

#57: Editing Text and Modifying Attributes . . . . . . . . . . . . . . . . . . . . . . .148

#58: ObjectTouchUps............................................151

#59: ReusingImages.............................................153

#60: Round-tripEditinganImage ................................155

#61: Extracting ActiveText from an Image . . . . . . . . . . . . . . . . . . . . . . . .157

#62: RedactingContent..........................................160

Chapter Nine: Building Content with Adobe Presenter. . . . . . . . . . . . . . . . . . . .163

#63: Creating a Presenter Publication. . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

#64: SpecifyingaTheme .........................................167

#65: Recording and Using Audio and Video . . . . . . . . . . . . . . . . . . . . . . .170

#66: IncludingAttachments......................................173

#67: WorkingintheQuizManager................................176

#68: WritingaQuiz...............................................178

#69: PreviewingandPublishing..................................182

Chapter Ten: Commenting in a PDF Document . . . . . . . . . . . . . . . . . . . . . . . . . . .185

#70: Adding Sticky Notes and Highlighting Comments. . . . . . . . . . . .186

#71: Setting Commenting Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . .188

#72: Working withText Edit Comments. . . . . . . . . . . . . . . . . . . . . . . . . . .190

#73: Using and Managing StampTools . . . . . . . . . . . . . . . . . . . . . . . . . . .192

From the Library of Daniel Dadian

ptg

#74: Drawing and Marking Up Shapes in Acrobat . . . . . . . . . . . . . . . . .195

#75: Working with the Comments List . . . . . . . . . . . . . . . . . . . . . . . . . . . .197

#76: Exporting Comments to aWord Document (Windows). . . . . . .200

#77: Setting Comment Status and Creating Summaries . . . . . . . . . . .204

Chapter Eleven: Live Reviewing and Collaboration . . . . . . . . . . . . . . . . . . . . . . .207

#78: Collaborating Live on Acrobat.com . . . . . . . . . . . . . . . . . . . . . . . . . .208

#79: StartingaSharedReview....................................211

#80: UsinganE-mailReview......................................214

#81: ParticipatingOnline.........................................216

#82: Moving to a ConnectNow Meeting Room. . . . . . . . . . . . . . . . . . . .219

#83: WorkinginBuzzword........................................222

#84: ComparingDocuments .....................................225

#85: TrackingaReview...........................................228

Chapter Twelve: Creating and Handling Forms . . . . . . . . . . . . . . . . . . . . . . . . . . .231

#86: Letting the Form Wizard GuideYou . . . . . . . . . . . . . . . . . . . . . . . . . .232

#87: WorkinginFormEditMode .................................234

#88: Drawing and Customizing Form Fields. . . . . . . . . . . . . . . . . . . . . . .237

#89: Adding Calculations and Field Behaviors. . . . . . . . . . . . . . . . . . . . .241

#90: Organizing and Ordering a Form . . . . . . . . . . . . . . . . . . . . . . . . . . . .244

#91: Simplifying aVisually Complex Form. . . . . . . . . . . . . . . . . . . . . . . . .247

#92: DistributingForms..........................................249

#93: TrackingForms..............................................253

#94: HandlingFormReturns......................................255

Chapter Thirteen: Using Flash Video and 3D Media . . . . . . . . . . . . . . . . . . . . . . .259

#95: Inserting Flash Media in a PDF File . . . . . . . . . . . . . . . . . . . . . . . . . . .260

#96: InsertingSWFinaPDFFile ..................................263

#97: Inserting Movies and Legacy Versions . . . . . . . . . . . . . . . . . . . . . . .265

From the Library of Daniel Dadian

ptg

#98: Workingwith3DContent ...................................268

#99: EditinginAdobe3DReviewer...............................270

#100: Measuring3DObjects.......................................272

#101: Inserting Multimedia Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . .274

#102: Using Actions to Show Multimedia Views . . . . . . . . . . . . . . . . . . . .277

Chapter Fourteen: Using Drawings, Maps, and Layers . . . . . . . . . . . . . . . . . . . .279

#103: Converting Visio, InDesign, and Illustrator Documents . . . . . . .280

#104: Working with a Layered Document . . . . . . . . . . . . . . . . . . . . . . . . . .283

#105: AddingNewLayers..........................................285

#106: Using Data Embedded in a Document . . . . . . . . . . . . . . . . . . . . . . .287

#107: Applying Positioning Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .288

#108: MeasuringObjects..........................................290

#109: Commenting and Measuring on a PDF Map. . . . . . . . . . . . . . . . . .293

#110: Bookmarking Drawings, Maps, or Layers . . . . . . . . . . . . . . . . . . . . .296

Chapter Fifteen: Controlling Action and Interaction . . . . . . . . . . . . . . . . . . . . . .299

#111: LinkingContentinaDocument .............................300

#112: Creating Bookmarks in a Source Document . . . . . . . . . . . . . . . . . .303

#113: AddingBookmarksinAcrobat...............................305

#114: NamingDestinations........................................307

#115: DrawingaSimpleButton....................................309

#116: BuildingaBatchofButtons..................................311

#117: ConguringaPushButton ..................................313

#118: EditingActions..............................................315

Chapter Sixteen: Making Your Documents Secure. . . . . . . . . . . . . . . . . . . . . . . .317

#119: Using Security Levels and Passwords for a Document . . . . . . . .318

#120: CreatingaDigitalIDProle..................................321

#121: SigningaDocument ........................................325

From the Library of Daniel Dadian

Este manual sirve para los siguientes modelos

Tabla de contenidos

Otros manuales de Software de Adobe

Adobe

Adobe 65030365 - FrameMaker - PC Manual de usuario

Adobe

Adobe 23101764 - Photoshop CS - PC Instrucciones de operación

Adobe

Adobe 65030089 - Robohelp - PC Guía

Adobe

Adobe 65019371 Guía de referencia rápida

Adobe

Adobe 29180155 - Photoshop Elements 4.0 Instrucciones de operación

Adobe

Adobe 65029940 - Captivate - PC Manual de usuario

Adobe

Adobe 65016038 - Contribute CS4 - Mac Manual de usuario

Adobe

Adobe 65009626 - Soundbooth CS4 - PC Guía

Adobe

Adobe 65029902 - Robohelp Server - PC Manual de usuario

Adobe

Adobe ENCORE 2 Manual de usuario

Adobe

Adobe 65030089 - Robohelp - PC Guía

Adobe

Adobe AFTER EFFECTS 5.5 Guía de referencia

Adobe

Adobe 27510753 - InDesign CS2 - PC Manual de usuario

Adobe

Adobe 65023809 - Creative Suite 4 Master... Guía de configuración

Adobe

Adobe 22030000 - Encore DVD - PC Manual de usuario

Adobe

Adobe 0046100128056 - InDesign - Mac Manual de usuario

Adobe

Adobe 37980039 - FrameMaker Server - Unix Manual de usuario

Adobe

Adobe Photoshop CS6 Manual de usuario

Adobe

Adobe 65010248 - Illustrator CS4 - PC Manual de usuario

Adobe

Adobe 29400084 - Photoshop CS3 Extended Manual de usuario

Adobe

Adobe CONNECT Manual de usuario

Adobe

Adobe 22001438 - Acrobat - PC Manual de usuario

Adobe

Adobe PHOTOSHOP 5.0 Manual de usuario

Adobe

Adobe 27510753 - InDesign CS2 - PC Manual de usuario

Manuales populares de Software de otras marcas

COMPRO

COMPRO COMPROFM Manual de usuario

Muratec

Muratec OFFICEBRIDGE ONLINE Manual de usuario

Oracle

Oracle Contact Center Anywhere 8.1 Manual de usuario

Avaya

Avaya NULL One-X for RIM Blackberry Manual de usuario

HP ProLiant BL420c Manual de usuario

PS Audio

PS Audio PowerPlay Manual del propietario

Brady

Brady LOCKOUT PRO 3.0 Manual de servicio

Avaya

Avaya Interaction Center Manual de usuario

Texas Instruments

Texas Instruments TI-83 Plus Silver Edition Manual

Novell

Novell GROUPWISE 8 - INTERNET AGENT Manual de usuario

Oracle

Oracle Application 9i Manual de usuario

Acer

Acer RDM Manual de usuario

Canon

Canon Vixia HF21 Manual de usuario

Canon

Canon ZR950 Manual de usuario

Samsung

Samsung Auto Backup Manual de usuario

Polycom

Polycom Vortex EF2201 Instrucciones de instalación y funcionamiento

Brocade Communications Systems

Brocade Communications Systems Brocade 8/12c Manual de usuario

Novell

Novell SP2 - S Manual de instrucciones