Xerox Fax Modem 4219/MRP Manual
XEROX
Xerox MRP Family
4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP
Fax Modem for MS-DOS
Operator Guide
May 1995
720P12332
Xerox Corporation
701 S. Aviation Boulevard
El Segundo, CA 90245
© 1994 and 1995 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of
copyrightable material and information now allowed by statutory
or judicial law or hereinafter granted, including without limitation,
material generated from the software programs which are
displayed on the screen, such as icons, screen displays, looks,
etc.
Printed in the United States of America
Publication number: 720P12332
Xerox® and all Xerox products mentioned in this publication are
trademarks of Xerox Corporation. Products and trademarks of
other companies are also acknowledged.
Changes are periodically made to this document. Changes,
technical inaccuracies, and typographic errors will be corrected in
subsequent editions.
This document was created on the Xerox 6085 Professional
Computer System using VP software. The typeface is Optima.
Notices
Your optional fax board must be installed by a qualified service
representative.
Safety
CAUTION: This equipment generates, uses, and can radiate radio
frequency energy. If not installed and used in accordance with
the installation requirements, may cause radio interference to
radio communications.
U.S.A.
Your printer has been tested and found to comply with the limits
for a Class A computing device pursuant to Subpart J of Part 15
of FCC rules, which are designed to provide reasonable
protection against such interference when operated in a
commercial environment. Operation of this equipment in a
residential area is likely to cause interference. In such cases, the
user at his or her own expense is required to correct the
interference.
Canada
This digital apparatus does not exceed the Class A limits for radio
noise emissions from digital apparatus as set out in the radio
interference regulations of the Canadian department of
communications.
Les present appareil numerique n’emet pas de bruits
radioelectriques depassant les limites applicables aux appareils de
Classe A prescitees dans le reglement sur le brouillage
radioelectrique edicte par les ministre des communications du
Canada.
Europe: 50 Hz, 220 to 240 V equipment
This equipment has been tested and certified in conformance
with European commission directive 82/499/ECC and VDE
0871/0875, Class A, relating to radio frequency interference.
XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE iii
NOTICES
Laser safety
Your printer complies with appropriate safety standards.
Specifically regarding lasers, the equipment complies with laser
product performance standards set by governmental,
international and national agencies as a Class 1 laser product. It
does not emit hazardous light; the beam is totally enclosed
during all phases of customer operation and maintenance.
WARNING: Use of controls or adjustments or performance of
procedures other than those specified herein may result in
hazardous radiation exposure..
Be aware of all labels that warn you against removing panels or
covers. See the example below of a label located behind the
front cover, below the on/off switch.
DANGER - Invisible laser radiation
when open and interlock
defeated for service.
AVOID DIRECT EXPOSURE TO
BEAM
Instructions for safe service are
in SERVICE MANUAL.
These laser warning labels are placed on panels that cover areas
that are not operator servicable. These panels are not to be
removed.
Operational safety
Your Xerox equipment and supplies are designed and tested to
meet strict safety requirements. These include safety agency
examination, approval, and compliance with established
environmental standards.
Attention to the following notes ensures the continued safe
operation of your equipment.
Do this
Always connect equipment to a properly grounded power source
receptacle. If in doubt, have the receptacle checked by a
qualified electrician.
WARNING: Improper connection of the equipment grounding
conductor can result in electrical shock.
Always place equipment on a floor with adequate strength for
the weight of the machine.
Always have your qualified service representative move or
relocate the equipment.
iv XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE
NOTICES
Always use materials and supplies specifically designed for your
Xerox equipment.
WARNING: Use of unsuitable materials may result in poor
performance and can possibly create a hazardous condition.
Always use a Xerox specified cordset with the Equipment Leakage
Circuit Interrupter/Residual Current Device (ELCI/RCD).
Use caution when installing or modifying telephone lines.
Do not do this
Never use an extension cord with the ELCI/RCD.
Never use the ELCI/RCD where water may enter the casing.
NOTICES
U.S. configuration of ELCI/RCD
1 Window
2 Reset button
International configuration of ELCI/RCD
1 Window
2 Reset button
If power is interrupted to the printer, follow these steps:
1. Locate the safety device, using the U.S. or International
Configuration (above).
2. Check to see if a red flag displays in the window of the
safety device.
3. If the red flag does not display, press and release the black
Reset button.
The red flag displays and power is restored to the system.
If power is not restored by this procedure or if the device
interrupts power to the machine again, call your service
representative.
vi XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE
Table of contents
Notices iii
Safety iii
Laser safety iv
Operational safety iv
Introduction xi
About this guide xi
Conventions xi
1. Installation 1-1
Fax printer utility 1-1
Hardware and software requirements 1-2
Before you begin installation 1-2
Installation procedure 1-3
Selecting the hard disk and directory 1-3
Printer port selection 1-4
User’s Fax “From” Information screen 1-4
Telephone Settings screen 1-5
Test Fax Printer Option screen 1-6
Windows Installation screen 1-7
Fax Pop-up Menu for DOS Applications 1-8
Automatic Loading Option screen 1-9
README File Options screen 1-10
Initial settings 1-11
Serial port printer connections 1-11
Windows installations 1-11
Changing the Windows Installation 1-12
Loading the fax software in MS-DOS 1-12
Unloading fax software from system memory 1-13
Installing fax software on a network 1-13
Load order 1-13
Timeout settings 1-14
Printer port 1-14
XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE vii
TABLE OF CONTENTS
2. Operation 2-1
Using the Fax Pop-up menu 2-1
Sending a fax from a MS-DOS application 2-2
Using the Phonebook in MS-DOS 2-5
Adding Phonebook entries 2-5
Using the Phonebook to send a fax 2-5
Editing a Phonebook entry 2-5
Deleting a Phonebook entry 2-6
Broadcast fax 2-6
Using the Phonebook to broadcast a fax 2-6
Using the Group Phonebook to broadcast a fax 2-7
Using advanced fax options in MS-DOS 2-8
Accessing the Advanced Fax Options screen 2-8
Delaying a fax transmission 2-8
Fax job resolution 2-10
Setting outside access codes 2-10
Using fax software in Windows 2-11
Making choices in the fax software dialog boxes 2-11
Sending a fax from a Windows application 2-12
Printing a fax from a Windows application 2-13
Using the Phonebook in Windows 2-14
Adding a Phonebook entry 2-14
Using the Phonebook for broadcast fax 2-15
Creating a Group Phonebook 2-16
Using the Group Phonebook for a broadcast fax 2-16
Fax options in the Windows environment 2-17
Delaying fax transmissions 2-17
Setting the fax job resolution 2-18
Changing the outside access code 2-19
3. Administering the fax software 3-1
Changing the fax software basic settings 3-1
Changing the basic settings with the install program 3-2
Enabling the Fax Pop-up menu 3-2
Changing the hot-key combination example 3-2
Setting advanced options with INSTALL/A 3-3
Running the INSTALL/A program 3-3
Printing and editing internal settings 3-3
Editing fax timeout settings 3-6
Specifying the fax job start timeout 3-7
viii XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE
TABLE OF CONTENTS
Specifying the fax job end timeout 3-7
Editing printer port redirection 3-8
Editing the fax printer password 3-8
Changing automatic loading and Windows installation with INSTALL/U 3-9
Using the Fax Manager utility 3-10
Displaying and editing the fax queue 3-10
Printing an activity log 3-12
Importing/Exporting Phonebook files 3-13
4. Fax Setup menu 4-1
Fax Setup menu 4-1
Fax setup item descriptions 4-4
Fax Mode 4-4
Clock Setup 4-4
Send Setup 4-5
Receive Setup 4-6
Fax setup configuration examples 4-7
Setting tray 1 as the default input tray for fax received 4-7
Disabling automatic tray switching for fax received 4-8
Setting the date 4-9
Setting the time 4-10
Setting the redial count for a send configuration 4-10
Turning the speaker off for a send configuration 4-11
5. Troubleshooting 5-1
Fax software error messages 5-1
Messages when loading PSFAX.COM program 5-1
Messages when unloading PSFAX.COM program 5-1
Messages for PSFAXQ.COM program 5-2
Problems encountered when using the fax software 5-3
Fax Setup menu error messages 5-4
Printer Configuration Report 5-6
Appendices A. Performance enhancement A-1
B. Related publications B-1
Index INDEX-1
XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE ix
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