Xerox DocuColor 2240 Manual de usuario

TABLE OF CONTENTS

Table of Contents

Scanning Overview 1

Scanning Using Mailboxes 2

Scanning Using Templates 2

How to Scan Using Mailboxes 3

Basic Scanning Tab 5

Output Color 6

Scanning Resolution 7

2 Sided Originals 8

Scan Options Tab 10

2 Sided Originals 11

Reduce/Enlarge 12

Using Presets 12

Using Variable% 13

Using Auto % 14

Scan Size 15

Bound Originals 16

Mixed Size Originals 18

Border Erase 19

Image Quality / File Format Tab 20

Original Type 21

Image Compression 22

Lighter/Darker/Contrast 23

Auto Exposure 24

TABLE OF CONTENTS

How to Pause or Cancel a Scanning Job 25

How to Cancel Scanning Jobs from the Workstation 25

Checking or Deleting a Scan Job on the Machine 26

Checking a Scan Job 26

Deleting a Scan Job 27

Scanning in Batches 28

Managing Scanned Documents 29

Retrieving/Deleting Scanned Documents 29

Retrieving a Scanned Document 29

Deleting a Scanned Document 29

Configuring the Client for Scanning 30

Installing the Network Scanner Utility 30

Required Environment 30

Installation 31

Uninstallation 31

Changing Network Scanner Utility Settings 32

Importing Scanned Data 32

Importing to an Application 32

3–1

USER GUIDE (SCAN)

3. User Guide (Scan)

Scanning Overview

Your printer/copier can also be used as a scanner. You can either

store your scanned job in a mailbox on the printer and retrieve it at

your workstation, or you can select a template, that you have

previously created using Internet services, on your desktop. The

template will determine the characteristics of your scanned job

and its destination.

3–2

USER GUIDE (SCAN)

Scanning Using Mailboxes

The scanner function is available when you are connected to the

network environment using TCP/IP protocol.

You can scan your originals using the printer/copier and apply

most of the features to scanned output, just as when making

copies. The scans are stored in an electronic mailbox that has

been created in the machine. The stored data can be retrieved on

your client workstation if it has the appropriate scanning driver and

if it has been connected to the network.

Scanning Using Templates

Job Templates can be created, edited, copied, and deleted using

Internet Services. You can create these templates with different

features and settings that will be applied to specified scan jobs on

the machine. You can retrieve the job template by selecting the

Job Template tab in Internet Services. Up to 250 job templates

can be stored on the machine.

For more information on Job Templates, refer to the Internet

Services Online help system.

For more information on Internet Services, refer to the User Guide

(Print).

USER GUIDE (SCAN)

3–3

USER GUIDE (SCAN)

How to Scan Using Mailboxes

You can scan originals, and then store the scanned document in

mailboxes. The scanned document can be saved in JPEG or

TIFF format.

NOTE: In order to use this machine as a scanner, the IP address,

Port, and mailboxes must be properly configured. Contact your

System Administrator to set up a mailbox for you.

1Place the document in the DADF or on the Document Glass.

2Select Scan from the Menu screen. The Basic Scanning screen is

displayed.

3Select Mailbox. The Mailbox screen is displayed.

3–4

USER GUIDE (SCAN)

4Select the mailbox where the scanned data is to be stored.

You can go to the previous screen by touching the up arrow, and

the next screen by touching the down arrow. Or using the

numeric keypad, you can enter numbers in the Go to box to go

directly to a specific Mailbox.

Once a mailbox is selected, any documents stored in the box will

be displayed in the Number of Docs box.

NOTE: If you select Mailbox and press Document List, you can

check the documents stored in the Mailbox.

5Press Start to begin scanning, or press Close to select additional

scanning functions. The scan data will be saved in the specified

mailbox.

For more information on scanning functions, refer to the following

sections.

To view or retrieve scanned documents, refer to the Managing

Scanned Documents section in this chapter.

USER GUIDE (SCAN)

3–5

USER GUIDE (SCAN)

Basic Scanning Tab

Below is a brief explanation of each feature available on the Basic

Scanning tab. Each feature is explained in detail on the following

pages.

Mailbox Allows you to scan originals and then store the scan data in

mailboxes. The scan data can be saved in JPEG or TIFF format.

Job Template Allows you to apply preexisting job templates to jobs on the

machine.

Output Color Allows you to select the output color for specific types of originals.

You can choose from Auto, Full Color, Grayscale, or Black.

Scan Resolution Allows you to select the desired scan resolution. Select from 200

dpi, 300 dpi, 400 dpi, or 600 dpi.

2 Sided Originals You can scan both sides of 2-sided originals automatically.

3–6

USER GUIDE (SCAN)

Output Color

Output Color allows you to define the kind of original document

you wish to scan. The default is Auto.

The following options are available:

Auto The Auto Color option enables the copier to determine if the

document is black and white or color.

The DADF must be closed for the Auto option to function.

In order for the scanner to accurately sense color on a document,

the color area must be greater than 50 mm2(approximately 2

inches2). If the color area is less, select the Full Color option.

Very dark colors may be sensed as black. In this case, select the

Full Color option as well.

Full Color Best used when scanning color originals. The text in the

document will be clearer, and the color graduation will be

represented in greater detail.

Grayscale Select when scanning originals with different shades of black and

white. This option can be used for originals that cannot be

scanned in black and white only.

Black Select when the desired output is a black and white copy. Black

and white copies can be made from any original. With Black

selected only Black toner is used.

1Load your originals and select the mailbox where the scanned

data is to be stored.

2Select the Output Color from the Basic Scanning screen.

3Select additional scanning features, or press Start to begin

scanning.

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