Kyocera KM-C3225 Manual de usuario

Operation Guide

Manuel d’utilisation

Guía de uso

Einführung

Guida alle funzioni

Data Security Kit (D)

1-1

General User Information

Table of Contents

Introduction .................................................................................... 1-1

Introduction

This operation guide contains information on the proper use of the Data

Security Kit (D) (hereinafter, Security Kit), as well as cautionary notes relating

to its use. Be sure to carefully read this operation guide before using the

Security Kit.

About The Security Kit

Overwriting

The machine to install this Security Kit (hereinafter, the machine) functions by

temporarily storing scanned data on an internal hard disk. Printing is performed

using this data. Even after the printing is completed, the data remains stored

on the hard disk until it is overwritten by other data. Therefore, there is a

possibility that confidential information will be leaked if special tools are used to

recover this remaining data.

The Security Kit overwrites old data - data that is not required - and data

storage area where the data has been deleted to ensure that data cannot be

recovered. Overwriting is performed automatically, without user intervention.

Data not Secured by Overwriting

The Security Kit secures data that is no longer required after printing or

deleted. This means that the responsibility for maintaining data before it is

printed or data that is stored before it is deleted lies with the user.

1-2

General User Information

The data derived from the following functions must be administered by the

user.

• Document Management (Copy Function)

• Quick Copy (Printer Function)

• Proof and Hold (Printer Function)

• Private Print (Printer Function)

• Stored Job (Printer Function)

• Virtual MailBox (VMB) (Printer Function)

• Temporary code Job (Printer Function)

• Permanent code Job (Printer Function)

• FAX Function

Encrypting

The machine temporarily stores scanned data on a hard disk. If the hard disk is

stolen, there is a risk the data might be passed to unauthorized parties or

modified.

The Security Kit encrypts data stored on the hard disk, rendering it unreadable

for other than normal print operations.

Also, since this encryption process occurs automatically, no special operation

is required.

1-3

General User Information

Display during overwrite

Important!

To avoid damaging the hard disk, do not turn the machine power off during

overwrite (while the hard disk icon is alternating between the two icons).

Note • If the machine power is turned off while overwriting is still in progress, any

data that has not yet been overwritten will remain on the hard disk. In this

case, overwriting should be re-started from the beginning when the

machine is turned on again.

• In rare cases after the machine power is turned off during overwrite, the

hard disk icon may not change to . This means that overwrite may not

be possible because data was corrupted during data overwriting. Though

the machine will be able to overwrite other old data after printing, contact

your administrator responsible for the machine operation and security to

restore the overwriting feature back to normal.

Icon display Details

The hard disk contains old data.

Alternating Old data is being overwritten.

Old data has been overwritten.

Paper Size Set

Combine

Sheet

Margin/

Centering

Color func.FunctionUser choiceBas ic

Plain

Color

Plain

MP tray

Plain

APS Auto %

Reduce

％100

Expos ure

Auto

Staple

Left Top

Staple Off

％100

Expos ure

/EnlargeMode

Erase

Program

Ready to copy. ( Full-Color )

Hard disk icon

1-4

General User Information

Data to be overwritten

Data to be overwritten are as follows.

Data to be Encrypted

Note The Security Kit immediately overwrites the original document data stored onto

the hard disk when copying, scanning or printing is cancelled while processing.

Hard disk is not used with the FAX function.

Copy Function

The original document data of a copy which output is completed

The original document data stored through a document management

function and deleted by the user

The original document data stored in Synergy Print Box that is deleted

because the expiration date was reached

Printer Function (when optional hard disk is installed)

Post-output print data

Print data in the private print mode and virtual mailbox function when

output is completed

Quick Copy, proof and hold, and Private Print data (Deleted when

power is turned off and then back on again.)

Data deleted by the user using the Quick Copy, proof and hold, Private

Print, Stored Job, virtual mailbox, Temporary code Job, or Permanent

code Job function

Data deleted when maximum number of documents is exceeded by

Quick Copy, or proof and hold print data

Data deleted when storage capacity is exceeded by Temporary code

Job print data

Scanner Function

Scanned original document data

Copy/Scanner Function

Scanned original document data

1-5

Administrator Information

Table of Contents

Introduction .................................................................................... 1-5

Security Kit Functions ................................................................... 1-9

Security Kit Installation Procedures .......................................... 1-14

Hard Disk Format ......................................................................... 1-17

Error Messages ............................................................................ 1-18

Introduction

This operation guide contains information on the proper use of the Data

Security Kit (D) (hereinafter, Security Kit), as well as cautionary notes relating

to its use. Be sure to carefully read this operation guide before using the

Security Kit. This operation guide also is intended for administrators

responsible for management and security of the The machine to install this

Security Kit (hereinafter, the machine). The administrator should store this

guide in a secure place.

Attachments

The Security Kit comes with the following items:

• Security key (attached to the machine by the service representative)

• Operation guide (this manual)

• Installation guide (for use by service representative)

About The Security Kit

Overwriting

This machine functions by temporarily storing scanned data on an internal hard

disk. Printing is performed using this data. Even after the printing is completed,

the data remains stored on the hard disk until it is overwritten by other data.

Therefore, there is a possibility that confidential information will be leaked if

special tools are used to recover this remaining data.

The Security Kit overwrites old data - data that is not required - and data

storage area where the data has been deleted to ensure that data cannot be

recovered. Overwriting is performed automatically, without user intervention.

1-6

Administrator Information

Data not Secured by Overwriting

The Security Kit secures data that is no longer required after printing or

deleted. This means that the responsibility for maintaining data before it is

printed or data that is stored before it is deleted lies with the user.

The data derived from the following functions must be administered by the

user.

• Document Management (Copy Function)

• Quick Copy (Printer Function)

• Proof and Hold (Printer Function)

• Private Print (Printer Function)

• Stored Job (Printer Function)

• Virtual MailBox (VMB) (Printer Function)

• Temporary code Job (Printer Function)

• Permanent code Job (Printer Function)

• FAX Function

Encrypted

This machine can temporarily store scanned data on a hard disk. If the hard

disk is stolen, there is a risk the data might be passed to unauthorized parties

or modified.

The Security Kit encrypts data stored on the hard disk, rendering it unreadable

for other than normal print operations.

Also, since this encryption process occurs automatically, no special operation

is required.

The Security Kit works on data on the machine internal hard disk but does not

secure any other type of data (such as data sent to other computers). Note that

data security is not guaranteed even if only one of the conditions required

for data security described below is not met.

Conditions Required for Data Security

The followings are required for fulfilling the validity of data security using the

Security Kit.

Dependable Administrator

A dependable administrator is required in the department to take responsibility

on security on the machine using this Security Kit.

1-7

Administrator Information

Safe Physical Location of Installation

The machine should be installed in a location which the accessibilities are

limited. This avoids unauthorized personnel to use the machine.

Dependable Service Representative

All maintenance activities must be performed by the service representative,

with the administrator in attendance.

1-8

Administrator Information

About Security Mode

Security mode refers to the machine status in which Security Kit has been

installed onto the machine and is operating normally. When security mode is

active, a hard disk icon is shown in the upper right corner of the touch panel.

When security mode is active, a hard disk icon is shown in the upper right

corner of the touch panel.

(The hard disk icon is displayed on the copy, printer and scanner function

screens).

Important!

If a hard disk icon is not displayed on the screen of the copier, printer, and

scanner functions, it could mean that the machine is not in the security mode.

Contact your service representative.

Note You can determine the operational status of the overwrite function by

monitoring changes to the image of the hard disk icon. See page 1-11 Display

during overwrite for further details.

Paper Size Set

Combine

Sheet

Margin/

Centering

Color func.FunctionUser choiceBas ic

Plain

Color

Plain

MP tray

Plain

APS Auto %

Reduce

％100

Expos ure

Auto

Staple

Left Top

Staple Off

％100

Expos ure

/EnlargeMode

Erase

Program

Ready to copy. ( Full-Color )

Hard disk icon

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