Fujitsu ScanSnap S300 Manual

ScanSnap S300 Operator's Guide i

Introduction

Thank you for purchasing Color Image Scanner ScanSnap S300 (hereinafter referred to as the

ScanSnap).

The ScanSnap is a scanner that is capable of double-sided scanning in both monochrome and color.

The ScanSnap has the following advantages:

■You can turn images on paper into PDF files by just pressing the [SCAN] button!

You can turn documents cluttering up your desk into PDF files, which are easy to print

and attach to e-mail messages; you can view, edit, manage, and archive them on your

computer right at your fingertips.

In addition, the ScanSnap can automatically recognize the type of documents, color or

black-and-white, so that the size of the scanned image file can be reduced when

documents containing both color and black-and-white pages are scanned. (Moreover,

the ScanSnap can automatically remove blank pages from the document to further

reduce the size of the file.)

■You can scan documents with speed and efficiency!

Double-sided color documents of A4 or letter size paper can be scanned at a speed of:

•Power-cable-connected: Approx. 8 sheets/minute

•USB-bus-power-cable-connected: Approx. 4 sheets/minute

(when used with a computer with Intel®Celeron®M 430 1.73 GHz or higher that runs

Windows®2000, Windows®XP or Windows Vista®and with Scan mode set to

Normal, Color mode Auto, and Compression rate 3, and others set to defaults) (*)

(*) -Depending on the document, scanning speed may become slower in [B&W

(Black&White)] mode (due to process for converting data scanned in color to

monochrome data).

Example: Scanning color brochures in [B&W] mode

-When [Correct skewed character strings automatically], [Allow automatic image

rotation], and/or automatic text recognition is enabled, scanning speed may become

slower.

■You can eliminate the nuisance of a bulky device!

Smaller than a sheet of A4 or letter size paper, the ScanSnap can fit unobtrusively on

your desktop all the time.

■Compact, light-weight, portable body design!

Its compact, light-weight design makes it possible to hand-carry the scanner together

with your laptop computer. There is no need to find an electrical outlet for the

ScanSnap if you use the supplied USB bus power cable to connect to your computer.

■You can file business cards with ease!

With CardMinder™, which is supplied with the ScanSnap, business cards can be easily

filed and searched for using the OCR function.

■The Quick menu lets even beginners to operate the ScanSnap with automatic ease!

When the [SCAN] button is pressed, the Quick menu is displayed. What you should do

is to select the action you want to perform on the Quick menu. The Quick menu is

simple enough for first-time use by completely neophytes. (Quick menu mode)

■You can send off the scanned image by e-mail or output the scanned image to the

printer immediately after scanning!

Without starting applications, you can attach the scanned image to e-mail or make

copies of the scanned image by outputting it to the printer.

Note: The ScanSnap does not conform to TWAIN and ISIS standards.

This Operator’s Guide describes how to handle and operate the ScanSnap. Before using the

ScanSnap, be sure to read this document thoroughly for proper operation.

ScanSnap S300 Operator's Guide iii

Introduction ................................................................................... i

■ Regulatory Information ....................................................... vii

■ Liability .................................................................................. ix

■ Trademarks ............................................................................ x

■ Safety Precautions .............................................................. xii

Chapter 1 Before You Start Using the ScanSnap ...................... 1

1.1 Checking the Contents of the Scanner Package ............. 2

1.2 Names and Functions of Components ............................. 3

Front View............................................................................................. 3

Rear View ............................................................................................. 4

Chapter 2 Connecting the ScanSnap .......................................... 5

2.1 Installing the Supplied Programs...................................... 6

Before Installing the Supplied Programs for the ScanSnap.................. 6

Installing Supplied Programs ................................................................ 7

2.2 Connecting the ScanSnap to your PC ............................ 16

Connecting the Cable ......................................................................... 16

Turning the ScanSnap ON.................................................................. 19

Chapter 3 Using the ScanSnap.................................................. 21

3.1 Flow of Operations .......................................................... 22

Basic Flow of Operations .................................................................... 22

Preparation ......................................................................................... 25

Scanning documents in Quick Menu Mode ........................................ 27

Scanning documents in Left-Click Menu Mode................................... 32

Turning the ScanSnap On/Off............................................................. 36

Finishing Scanner Operation .............................................................. 37

3.2 Paper Sizes of Documents to be Scanned ..................... 38

3.3 Loading Documents ......................................................... 40

How to load documents ...................................................................... 40

Chapter 4 Setting the ScanSnap................................................ 43

4.1 About the ScanSnap Icon ................................................ 44

Right-Click Menu................................................................................. 45

Left-Click Menu................................................................................... 46

4.2 Changing Scanning Settings........................................... 47

4.3 Saving Scanning Settings................................................ 70

Adding Profiles.................................................................................... 71

Scanning with an Added Profile.......................................................... 74

Changing Settings for Profiles ............................................................ 75

Renaming Profiles............................................................................... 77

Deleting Profiles.................................................................................. 79

4.4 Using the ScanSnap Quick Menu ................................... 81

4.5 About Automatic Interaction with Applications............. 84

Automatic Interaction Mode ([When to Interact] Options) .................. 84

Changing the [When to Interact] Options........................................... 86

Chapter 5 About Actions ............................................................ 87

5.1 About Actions in the Action List ..................................... 88

5.2 Saving Data in the Specified Folder................................ 89

Operations in Quick Menu Mode ........................................................ 91

Operations in Left-Click Menu Mode................................................... 96

5.3 Sending Files by E-Mail ................................................. 102

Operations in Quick Menu Mode ...................................................... 104

Operations in Left-Click Menu Mode................................................. 111

5.4 Using the ScanSnap as a Copy Machine...................... 118

Operations in Quick Menu Mode ...................................................... 119

Operations in Left-Click Menu Mode................................................. 125

ScanSnap S300 Operator's Guide v

Chapter 6 Using the ScanSnap in Various Ways ................... 131

6.1 Using ScanSnap Manager.............................................. 132

Scanning only one side of a document............................................. 135

Scanning color documents in black and white.................................. 137

Scanning color documents in high compression mode..................... 138

Skipping blank pages........................................................................ 140

Correcting skewed documents.......................................................... 142

Correcting the orientation of scanned images .................................. 144

Scanning documents of differing widths or sizes at the same time .. 146

Saving scanned images in multiple files ........................................... 150

Merging scanned images divided by scan errors back into

one PDF file ...................................................................................... 152

Setting Passwords for Scanned Documents..................................... 155

Performing text recognition when scanning documents ................... 158

6.2 Scanning Business Cards ............................................. 160

Starting CardMinder.......................................................................... 161

6.3 Using ScanSnap Organizer............................................ 167

Starting ScanSnap Organizer ........................................................... 167

Interacting with the ScanSnap .......................................................... 168

Chapter 7 Troubleshooting ...................................................... 179

7.1 Clearing Document Jams............................................... 180

7.2 Troubleshooting Checklist ............................................ 182

Chapter 8 Daily Care ................................................................ 189

8.1 Cleaning the Scanner Exterior ...................................... 190

8.2 Cleaning the Inside of the Scanner............................... 191

Chapter 9 Replacing Consumables......................................... 195

9.1 Replacing Consumables ................................................ 196

Parts Nos. and Replacement Cycle of Consumables ....................... 196

9.2 Replacing the Pad ASSY................................................ 198

9.3 Replacing the Pick Roller............................................... 201

Appendix A Updating ScanSnap Manager ............................................ 207

Appendix B Uninstalling ScanSnap ....................................................... 209

Uninstalling Supplied Programs ....................................................... 210

Appendix C Quick Menu Mode / Left-Click Menu Mode ....................... 213

Appendix D Installation Specifications.................................................. 217

Repairs ..................................................................................................... 219

Index......................................................................................................... 221

ScanSnap S300 Operator's Guide vii

■Regulatory Information

FCC declaration

This equipment has been tested and found to comply with the limits for a Class B digital

device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide

reasonable protection against harmful interference in a residential installation. This

equipment generates, uses, and can radiate radio frequency energy and, if not installed and

used in accordance with the instruction manual, may cause harmful interference to radio

communications. However, there is no guarantee that interference will not occur in a

particular installation. If this equipment does cause harmful interference to radio or

television reception, which can be determined by turning the equipment off and on, the user

is encouraged to try to correct the interference by one or more of the following measures:

•Reorient or relocate the receiving antenna.

•Increase the separation between the equipment and receiver.

•Connect the equipment into an outlet on a circuit different from that to which the receiver

is located.

•Consult your dealer or an experienced radio/TV technician.

Canadian DOC Regulations

This digital apparatus does not exceed the Class B limit for radio noise emissions from

digital apparatus set out in the Radio interference Regulations of the Canadian Department

of Communications.

This Class B digital apparatus complies with Canadian ICES-003.

Le présent appareil numérique n'émet pas de parasites radioélectriques dépassant les limites

applicables aux appareils numériques de la classe B et prescrites dans le Règlement sur le

brouillage radioélectrique dictées par le Ministère des Communications du Canada.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

CAUTION

Changes or modifications not expressly approved by the party

responsible for compliance could void the user’s authority to operate the

equipment.

ATTENTION

•The use of a shielded interface cable is required to comply with the Class B

limits of Part 15 of FCC rules.

•The length of the AC cable must be 3 meters (10 feet) or less.

viii

Bescheinigung des Herstellers / Importeurs

Für den S300 wid folgendes bescheinigt:

•In Übereinsstimmung mit den Bestimmungen der EN45014(CE) funkentstört

•Maschinenlärminformationsverordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt

70 dB (A) oder weniger, gemäß EN ISO 7779.

Dieses Gerät wurde nicht für die Benutzung in unmittelbarer Umgebung starker Lichtquellen

(z. B. Projektoren) konzipiert.

International ENERGY STAR®Program

As an ENERGY STAR®Partner, PFU LIMITED has determined that

this product meets the ENERGY STAR®guidelines for energy

efficiency.

The International ENERGY STAR®Office Equipment Program is an

international program that promotes energy saving through the

penetration of energy efficient computers and other office equipment.

The program backs the development and dissemination of products with functions that

effectively reduce energy consumption. It is an open system in which business proprietors

can participate voluntarily. The targeted products are office equipment such as computers,

monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Their standards

and logos are uniform among participating nations.

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