Adobe ACROBAT COM Manual de usuario

Acrobat.com

User Guide

Guide de l'utilisateur

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What can you do with Acrobat.com?

Acrobat.com is a set of online services you can use to create and share documents, communicate in

real time, and simplify working with others from anywhere. With Acrobat.com, you can do the

following:

Store up to 5 gigabytes of files in your online organizer, accessible from anywhere with a web

browser.

Share large files with others, without sending the files by e-mail. You can limit access to just

people you invite, or make your documents accessible to everyone by embedding a link on a web

page or blog.

Convert 5 documents to PDF.

Create documents with Adobe Buzzword, an online word processor

Hold web meetings with Adobe ConnectNow web conferencing software

Manage your files

The organizer is your home base in Acrobat.com. It shows files that you've uploaded to the web, and

files that other Acrobat.com users have uploaded and shared with you. From the organizer, you can

browse file contents, share a file, or convert a file to Adobe PDF. You can also access other

Acrobat.com services, such as Adobe®Buzzword and Adobe ConnectNow.

To upload new files to the organizer, click Upload at the top of the organizer window. Select one or

more files from your computer to upload. See What file types can I upload and share? for supported

file types.

You can view your files in List view or Thumbnail view. Click a View icon in the toolbar to switch

views. In either view, use the Sort icons in the toolbar to change how your files are grouped in the

organizer: alphabetically, by author, by date added or modified, by file type, by size (in megabytes),

or by share status. Move the pointer over a Sort icon to identify it:

Whatever sort method you choose, you can filter the files that appear to quickly access a particular

set of files and temporarily hide the rest. To add a filter, click a heading in your current sort view. For

example, when sorting by file size, click a size heading, such as Less Than 1 MB, to view just those

files in the organizer.

After applying a filter, you can sort the remaining files by any other sorting method. You can also

apply additional filters to narrow down the files you are currently displaying. For example, after

displaying just files of less than 1 MB, you can sort the remaining files by file type. Then click a file

type heading, such as Text File, to see just text files. The filters you've applied—in this case, File Size

and File Type—display as tiles above the currently displayed files. Click the arrow next to a filter tile

to see a menu of other choices for that particular filter. For example, if you're filtering file types to

show just text files, you can change the filter to show just Microsoft Word documents.

Click the X on a filter tile to remove the filter. You can remove filters in any order. Whatever filters

you have left are then in effect. For example, you filter files less than 1 MB and text files, and remove

the File Size filter. In this case, all text files display, not just text files of less than 1 MB. Remove all

filters to return to viewing all files.

To browse file contents, click the filename to open the previewer. In the previewer, you can page

through documents such as Microsoft Office files, OpenOffice files, PDF files, and images. For other

file commands, click a document icon to reveal a menu button , then click it to open the file

context menu:

At the lower right of the organizer window, the status/progress indicator shows how much storage

space you have left on Acrobat.com. It also shows whether you are connected to the Internet and

tracks progress when you're uploading, sharing, or converting a file to PDF.

Clicking the icons in the upper right of the organizer takes you to the other Acrobat.com services:

Adobe Buzzword, an online word processor, and Adobe ConnectNow, a web conferencing program.

Click New to open a new, blank Buzzword document.

Click Buzzword Docs in the toolbar to open the Buzzword organizer.

Click Meet to go to a ConnectNow meeting room.

Create Adobe PDFs

You can use Acrobat.com to create PDFs from any of the following types of files: Microsoft Word

(.doc), Microsoft PowerPoint (.ppt), Microsoft Excel (.xls), text (.txt), Adobe PostScript®(.ps), image

(bitmap, JPEG, GIF, TIFF, PNG), Corel WordPerfect (.wpd), and OpenOffice and StarOffice

presentation, spreadsheet, graphic, and document files (.odt, .odp, .ods, .odg, .odf, .sxw, .sxi, .sxc,

.sxd, .stw). You can create up to five free PDF files.

To convert a file to Adobe PDF:

Click Create PDF at the top of the organizer window.

Click a file in the organizer, then click the menu button to open the context menu. Choose

Convert To PDF.

You can browse for a file on your computer, or drag a file that's already in your organizer into the

Create PDF pane. While the PDF is being created, you can select or preview other files in the

organizer. When the conversion is done, you can share the PDF file or preview it.

You can create Buzzword documents and save them as PDF files. See What can you do with

Buzzword? for more information.

Collaborate Live on PDF files

Use Collaborate Live to review a PDF with one or more remote users in an online session. In a

Collaborate Live session, the participants view a document with a live chat window. When sharing

pages, the document page and magnification is shared with all participants, so that everyone sees the

same part of a document. Acrobat 9 or Adobe Reader 9 is required to participate in a Collaborate Live

session.

Initiate a Collaborate Live session

1. Upload the PDF to Acrobat.com, or create a PDF on Acrobat.com.

2. Click the PDF in the organizer, then click the menu button to open the context menu.

3. Choose Live Enable. Acrobat.com creates a copy of your PDF and adds "_collab" to the existing

filename. For example, if your original PDF is titled project.PDF, the collaboration version is titled

project_collab.PDF.

4. Share the collaboration copy of the PDF with other users.

5. Download the PDF from your organizer to your computer and open it using Acrobat 9 or Reader

The Collaborate Live navigation pane opens in the document. Once at least one participant joins the

session, you can share pages and chat online.

Participate in a Collaborate Live session

1. In the e-mail invitation you receive from Acrobat.com, click the URL or type the URL in the

address box of a browser. If prompted, log in with your Adobe ID and password. The PDF opens

with the Collaborate Live navigation pane open.

2. If prompted, sign in as a guest or with your Adobe ID and password.

3. While participating in a Collaborate Live session, do any of the following as needed:

To communicate with others in real time, type chat messages in the box at the bottom of

the pane. Click the color box to choose a different color for your chat text.

To share your pages so that the same page view appears for all participants, click the Start

Page Sharing button. During page sharing, the button changes to Stop Page Sharing, and

you can stop sharing at any time.

To share your screen in an Adobe ConnectNow meeting, from the options menu , choose

Share My Screen.

To save the chat history, from the options menu , choose Save Chat.

Disable live collaboration

(If using Acrobat 9) From the Options menu, choose Disable Chat & Page Sharing In My Copy, or

(initiator only) Disable Chat & Page Sharing In All Copies. If you disable live collaboration in all

copies, then users cannot log in to a live collaboration session with any copy of the document.

(If using Reader 9) In your Acrobat.com organizer, click the PDF collaboration file, then choose

Live Disable from the context menu.

Note:

Only the owner of the PDF file can disable collaboration. The PDF remains in your organizer

after live collaboration is disabled. However, you can no longer chat or synchronize page views in the

PDF.

Share files

Acrobat.com lets you share large files with others without sending the files by e-mail. You can share a

file that you've already uploaded to the organizer, or share a file from your computer.

To share a file and notify others:

Click Share at the top of the organizer window. In the Share panel, browse for a file on your

computer, or drag a file from the organizer into the drop area.

Click a file icon in the organizer to select the file. Click the menu button to open the context

menu, then choose Share.

Select a file in the organizer, then click the Share button in the Collaborator bar.

In the Share panel, enter the e-mail addresses of the people you want to share the file with, and how

you want to notify them:

1. Click Share With to see a list of people you've previously shared files with, or who have shared

files with you. You can also enter one or more addresses in the field next to Share With. Any

new address you enter is stored for future use.

2. Check Notify recipients of Shared files to send an e-mail message to your recipients. The e-mail

contains a thumbnail image of the file and a URL link that the recipient clicks to access the file.

If you want to share a file without sending an e-mail, leave this box unchecked. The next time

the user logs in to Acrobat.com, the shared file automatically appears in their organizer.

3. Click the Share button.

For a selected file in the organizer, the Collaborator bar at the bottom of the window shows whom

you've shared the file with. If you created of uploaded the file, you are listed as the author, and

anyone you shared it with is listed as a reader. If you share a file with someone, you appear in their

organizer Collaborator bar as the file author, and they appear as a reader.

If you're the author of a file, you can stop sharing it at any time. Move the pointer over the icon

of the person sharing the file in the Collaborator bar. Then click the menu button and choose

Remove from the context menu. If you delete a file you've shared, it is removed from the

organizers of anyone you're sharing it with. If you update a file you've shared, the updated file

appears in the organizers of anyone you are sharing the file with.

If you're a reader of a file, you can remove the file from your organizer by choosing Delete from

the context menu. To copy the shared file to your hard drive, choose Download from the context

menu.

Access levels for shared files

The Collaborator bar also shows the access level for files that you uploaded or created. There are two

levels of access: Open and Restricted.

Open access is the default access level for files you upload to Acrobat.com. A file with open

access is available to anyone who has the URL to the file. Open access files can also be shared by

embedding them into external web pages, blogs, or wiki pages.

Restricted access files are only available to users with whom you've shared the file. These users

have to sign in to Acrobat.com with their e-mail addresses before they can access restricted files.

To change the access setting for a file, select the file in the organizer. In the Collaborator bar, move

the pointer over the access tile and click the menu button. Changing the access setting does not

affect sharing for users with whom you've already shared a file.

Sharing files in web pages

Documents stored in the organizer can be distributed by embedding a Flash®preview of the file in a

web page, blog, or wiki page. The viewers of the web page see an embedded previewer window in

the page that displays the contents of the file you're sharing. They can enlarge the preview window to

full screen, view the file at different zoom levels, and page through multi-page files. They can also

download the shared file directly from the web page. See How do I share a file in a web page?

Embedding a shared file in a web page.

Create documents

Adobe Buzzword, part of Acrobat.com, is an online word processor that lets you create, store, and

share online documents. Buzzword documents are stored securely on the web and are available to

you from any computer with a web browser and an Internet connection. See What can you do with

Buzzword? for more information.

Click the Buzzword icon in the upper-right corner of the Acrobat.com organizer to switch to the

Buzzword Document organizer. In the Buzzword Document organizer, you can create and edit

Buzzword documents. Click the New icon to open a new, blank Buzzword document. To return to

the Acrobat.com organizer from Buzzword, click the Acrobat.com Files icon in the Buzzword

toolbar.

Hold web conferences

Acrobat.com includes the Adobe ConnectNow web conferencing service. You can use ConnectNow to

conduct free web conferences with up to two other users. Users can share their computer screens,

switch between screens, and switch control between attendees. See What can you do with

ConnectNow? for more information.

Click the Meet icon at upper right in the organizer to start a web conference. Your meeting is

launched in a separate browser window.

Using Acrobat.com from your desktop

Acrobat.com is also available as an AIR application, a Flash-based version of the program which runs

on your desktop instead of in a web browser. AIR Acrobat.com is identical to browser-based

Acrobat.com, with the added advantage of drag and drop support between your computer's file

system and the Acrobat.com AIR application.

To install the Acrobat.com AIR application:

1. Choose Get Acrobat.com for My Desktop from the Acrobat.com More menu. You're directed to

the AIR installation web page.

2. Click Install Now.

3. When prompted to open or save the application setup file, click Open, then follow installation

instructions.

Drag and drop support

The Acrobat.com AIR application can operate in full-screen or widget mode. In full-screen mode, you

can upload, share, convert, or download files by dragging them to or from the AIR application

window.

To upload a file, drag it into the AIR organizer window and drop it on the Upload button in the

toolbar.

To share a file, drag it into the file list area or onto the Share button.

To convert a file to PDF, drag it onto the Create PDF button.

To download a file from the web to your computer, drag it from the organizer to your desktop (or

another folder).

Click Minimize at the upper-right part of the AIR application window to change to widget mode.

The widget icons give you quick access to all Acrobat.com functionality.

AIR widget

Acrobat.com AIR application running in widget mode

Drag one or more selected files onto a widget icon (Upload, Share, or Convert to PDF) to open the

organizer in full-screen mode with the corresponding pane open and populated with the selected files.

Click the Buzzword or ConnectNow icons in the widget to start those Acrobat.com services in new

browser windows.

Updating the AIR application

The AIR application prompts you at startup when updates are available and how to obtain them.

Some updates are mandatory to ensure proper application performance.

Uninstalling

(Windows) Choose Start > Settings > Control Panel > Add or Remove Programs. Select

Acrobat.com and click Remove.

(Mac OS) Drag the Acrobat.com application folder to the Trash.

Acrobat.com tips

Basics

What file types can I upload and share?

Is there a limit to how many files I can store on Acrobat.com?

How do I know how much storage I have left?

How long can I store a file on Acrobat.com?

How do I change my login name or password?

How do I search the Acrobat.com documentation?

How do I print the Acrobat.com documentation?

Can I use Acrobat.com when I'm offline?

What file types can I upload and share?

You can upload and share any of the following file types on Acrobat.com:

Microsoft Office 2003 and 2007 formats, Rich Text Format (RTF), OpenOffice formats, text, and

PDF.

HTML

Adobe supported image formats: GIF, JPEG, BMP, PNG

Adobe Creative Suite®file formats

SWF and Captivate®formats

ZIP

Source files (.c/.h/.as/.cpp/.java)

You cannot upload and share the following file types:

Media: Mp3, AAC, MOV, WMV, OGG, FLV, XVID, DIVX.

Fonts: TTF, DFONT, OTF

Archive: TGZ, 7Z, SIT

Executable files or script code: EXE, DLL, JAR, RAR, WAR, CAB, JS, VB

Additional unsupported file types: BAT, CHM, CMD, COM, CPL, CRT, HLP, HTA, INF, INS, ISP,

JSE, LNK, MDB, MS, PCD, PIF, RETG, SCR, SCT, SHS, WS, SH, CSH, TCSH, KSH, BASH, ZSH

Is there a limit to how many files I can store on Acrobat.com?

There is no limit on the number of files, but you are limited to 5 GB of total storage.

Note:

You should have ownership rights for any files stored and shared on Acrobat.com. See the

Acrobat.com Services Agreement (choose More > Services Agreement) for details.

How do I know how much storage I have left?

Move the pointer over the Status indicator at the lower right of the Acrobat.com window.

How long can I store a file on Acrobat.com?

There is no time limit or expiration date for stored files.

Note:

Extended inactivity in your account may result in account cancellation. See the Acrobat.com

Services Agreement (choose More > Services Agreement) for details.

How do I change my login name or password?

At the top of the organizer window, choose More > Settings & Preferences to open the login settings

dialog box.

How do I search the Acrobat.com documentation?

To find specific information in this web page, use the search function in your browser. In many

browsers, you can click Ctrl+F to search.

How do I print the Acrobat.com documentation?

To print the information in this web page, click Print Page in the upper-right corner of the window.

You can select a printer or, if you have Adobe Acrobat installed, print to PDF.

Can I use Acrobat.com when I'm offline?

Not at this time. However, future functionality may be added to the AIR version of Acrobat.com to

support offline processes. See Using Acrobat.com from your desktop for instructions on installing and

using the AIR version of Acrobat.com.

Using the organizer

How do I preview a file?

What types of files can I preview?

How do I exit preview and get back to the organizer?

How do I remove a file from the organizer?

Can I copy a file that someone has shared with me to my computer?

I see my Buzzword files, but where are my Acrobat.com files?

How do I preview a file?

Click the filename, or choose Open from the file context menu.

What types of files can I preview?

You can preview Microsoft Word (.doc), Microsoft PowerPoint (.ppt), Microsoft Excel (.xls), text (.txt),

Corel WordPerfect (.wpd), and OpenOffice and StarOffice presentation, spreadsheet, graphic, and

document files (.odt, .odp, .ods, .odg, .odf, .sxw, .sxi, .sxc, .sxd, .stw).

How do I exit preview and get back to the organizer?

Click the My Files icon at the upper right of the preview window.

How do I remove a file from the organizer?

Click the file icon, then open the context menu for the file. Choose Delete.

Note:

If you delete a file you've shared with someone, the file is also removed from their organizer.

If you delete a file someone has shared with you, it is removed from your organizer only. It is not

deleted from the author's organizer or the organizers of anyone else sharing the file.

Can I copy a file that someone has shared with me to my computer?

In the organizer, click the icon of the shared file to select it. Click the menu button to open the file

context menu, then choose Download.

I see my Buzzword files, but where are my Acrobat.com files?

You may be in the Buzzword organizer. Your Acrobat.com files are stored in the Acrobat.com

organizer. The Acrobat.com organizer may include files you uploaded from your computer, files that

were shared with you, or PDFs you created. From Acrobat.com you can switch to Buzzword, which

has its own Document Organizer. The Buzzword Document Organizer contains only Buzzword

documents (your own and documents shared with you by other collaborators).

In the Buzzword Document Organizer, click the Acrobat.com Files icon in the upper-right

corner of the toolbar to switch to the Acrobat.com organizer.

In the upper-right corner of the Acrobat.com organizer, click the Buzzword Docs icon to open

the Buzzword Document Organizer.

File sharing

How can I tell who is sharing a file?

How do I stop sharing a file with someone?

How do I share a file in a web page?

Can I change the size or orientation of the web page previewer window?

My e-mail has changed. Can I still get to my shared files?

I updated a file that I'm sharing. Will other people see the new file?

What share statuses can I assign to a file?

How can I tell who is sharing a file?

Click the file in the organizer. The Collaboration bar at the bottom of the organizer window shows the

author of the file and the readers (people sharing the file).

How do I stop sharing a file with someone?

Click the file icon in the organizer to select the file. In the Collaborator bar, move the pointer over the

icon of the person sharing the file. Click the menu button and choose Remove from the context menu.

You can only stop sharing a file if you are its author.

Note:

If you remove a file, it is automatically removed from the organizer of any other user you have

shared the file with. However, if the user has already downloaded the file, the downloaded version is

still accessible.

How do I share a file in a web page?

To embed a Flash preview of your shared file on a web page, select the file icon in the organizer.

Open the file context menu and choose Copy Embed Code. The necessary HTML code to embed the

preview is copied onto the clipboard. Open the HTML file and paste the code into the file. Viewers can

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