Xerox CopyCentre 232 Manual

Version 3.0

November 2005

CopyCentre,WorkCentre,WorkCentrePro

232, 238, 245, 255, 265, 275

Tab Creation Supplement

Prepared by:

Xerox

GKLS European Operations

Bessemer Road

Welwyn Garden City

Hertfordshire

AL7 1HE

ENGLAND

information now allowed by statutory or judicial law or hereinafter granted, including without

limitations, material generated from the software programs which are displayed on the screen,

such as icons, screen displays, looks etc.

Xerox®, and all Xerox products mentioned in this publication are trademarks of Xerox

Corporation. Product names and trademarks of other companies are hereby acknowledged.

Changes, technical inaccuracies and typographical errors will be corrected in subsequent

editions.

Xerox CopyCentre, WorkCentre, WorkCentre Pro 232/238/245/255/265/275 Tab Supplement 1

1 Introduction

This supplement is intended to help you to create copied and printed documents with

printed tab dividers.

Tab creation overview

Your system is capable of automatically creating copies or prints with covers, inserts or

printed tabs so that subsequent manual sorting is not required.

Printed jobs

For printed jobs, tabs are enabled from the Special Pages tab in the print driver:

• To add blank or pre-printed tab stock use the Add Inserts... option

• To add tab stock and print onto the tabs use the Add Exceptions... option

Add Exceptions is a very

powerful tool and enables

each page of your

document to be printed

with different output

settings such as 1 or 2 -

sided or different stock.

This is the feature used to

insert and print onto tab

dividers.

1 Introduction

2 Xerox CopyCentre, WorkCentre, WorkCentre Pro 232/238/245/255/265/275 Tab Supplement

Copied jobs

The Insert feature is used for producing copied sets with imaged or non-imaged tab

dividers.

This feature, located on the

Basic Copying, Job Assembly

tab enables you to insert tab

stock into your copied sets and

print onto the tabs.

The screen contains instructions

for loading the tab stock into the

paper trays and the controls for

selecting the position of your tab stock in your final sets.

The Job Build feature is used to:

– copy jobs that exceed 70 pages

– copy an original document that has tab dividers.

Using this supplement

The instructions in this booklet will help you print and copy tab dividers:

Specifications

Type of Job Go to section...

Copy onto tabs only Copying onto tabs – page 7

Copy onto tabs automatically collated into the

copied sets Copying onto tabs – page 7

Make a copy of a document that has printed

tab dividers Copying using Build Job – page 12

Print onto tabs only Printing onto tabs – page 14

Print onto tabs as automatically collated into

the printed sets Printing onto tabs – page 14

Parameter Specification

Paper Trays Tab stock can only be loaded into

the Bypass Tray, Tray 1 or Tray 2

Tab Stock Sizes A4, 8.5 x11 inches (9 x 11 inches)

Number of tabs per set 40

Number of tab positions up to 5

Weight of tab stock 200 g/m² or 53lb stock

5, 19,

Xerox CopyCentre, WorkCentre, WorkCentre Pro 232/238/245/255/265/275 Tab Supplement 3

2 Setup

This chapter describes:

– how to load tab stock into the paper trays

– how to create tab masters

Loading tab stock into the paper trays

This procedure is the same for both copying and printing onto tab stock.

Bypass Tray

1Load the tab stock into the bypass tray as

follows:

a) Tabs to the left with tab 1 on top and at

the front of the tray

b) Tabs in standard order. If more than

one set of tabs is required, the number

and sequence of the tabs loaded must

match the number and sequence of

tabs to be printed. Any surplus tabs

should be removed from each set prior

to starting the job.

2Move the rear guide against the rear edge

of the tab stock.

Note:

– tab stock can be loaded into either the Bypass Tray, Tray 1 or Tray 2.

– The stock you are using for the body of the document should be loaded into

Trays 3 or 4.

– The tab stock and the body stock MUST be the same size and orientation.

Use 8.5 x 11 inch paper with 9 x 11 inch tab stock or A4 paper with A4 tab

stock in the same orientation.

2Setup

4 Xerox CopyCentre, WorkCentre, WorkCentre Pro 232/238/245/255/265/275 Tab Supplement

3When the Tray Information screen appears, select Change Type and Color.

4Select Tab Stock as the Stock Type and select Save.

5Select Change Size.

6Select the size of the tab, either A4 or 8.5x11 inches as appropriate and select

Save. (Select the same size as the body stock of the job.)

7Select Confirm.

Trays 1 or 2

1Load the tab stock into either tray 1 or

tray 2 as follows:

a) Tabs to the right

b) Tabs in reverse order, that is tab 1

face down, on top and at the front of

the tray

c) If more than one set of tabs is

required, the number and sequence

of the tabs loaded must match the

number and sequence of tabs to be

printed. Any surplus tabs should be

removed from each set prior to

starting the job.

2Adjust the paper guides to touch the side and back of the stack of tabs.

3When the Tray Information screen appears, select Change Type and Color.

4Select Tab Stock as the Stock Type and select Save.

5Select Change Size.

6Select the size of the tab page, either A4 Tab for an A4 document or 9x11 Tab

for an 8.5x11 inch document as appropriate and select Save.

7Select Confirm.

Note: It is important to ensure that the machine knows which tray contains the

tab stock as the print driver will select the tray by stock type and size.

Always select the correct Size, Color and Type after loading the stock in

the tray.

Note: It is important to ensure that the machine knows which tray contains the

tab stock as the print driver will select the tray by stock type and size.

Always select the correct Size, Color and Type after loading the stock in

the tray.

2 Setup

Xerox CopyCentre, WorkCentre, WorkCentre Pro 232/238/245/255/265/275 Tab Supplement 5

Creating tab masters

Your document must contain a page with the text you want printed on the tab for

each tab divider in the set. These are called the tab master pages and are the same

size as the body of your document, either 8.5x11 inches or A4. The pages must be

inserted in the correct place in your document.

TocreatethetabmasterpagesyoucaneitherusetheXeroxTabTemplateorcreate

your own tab master pages.

Using Xerox tab master template

1Xerox provides templates for 5 position tab masters for A4 or 8.5x11 inch

documents in Microsoft Word. The templates can be downloaded from:

http://www.xerox.com/ - search on Tab Template

2Open the template you require, save it as another file and change the text on

the tabs as required.

3If you are making the tab masters for a copy job, print the tab master pages

onto plain stock either 8.5x11 inches or A4 and insert the prints into the

appropriate places in your original document.

4If you are creating tab masters for a print job, cut and paste the tab master

pages into the appropriate places in your document.

5You are now ready to copy or print your job.

Creating your own tab master pages

If you do not have access to the internet, or you use an application other than

Microsoft Word, create your own tab master pages as follows:

1Create a document with as many pages as you require tab dividers.

Note: Your CopyCentre or WorkCentre will copy the information printed on a

standard A4 or 8.5x11 inch sheet of paper and shift the image to the right

so that it is copied onto the tab.

2Setup

6 Xerox CopyCentre, WorkCentre, WorkCentre Pro 232/238/245/255/265/275 Tab Supplement

2On each page create a text box on the right hand side of the page containing

the text you want on each tab. Position the text box vertically to correspond

with the tab positions. The text can be vertical, read from the left side of the

page or read from the right side of the page.

3Print the document onto plain paper.

4Lay the prints of the tab master pages over the tab stock and check the vertical

position of the text against each tab. You may need to adjust the vertical

position of the text boxes on your master to make the text align correctly with

the respective tabs.

5If you are making the tab masters for a copy job, print the tab master pages

onto plain stock either 8.5x11 inches or A4 and insert the prints into the

appropriate places in your original document.

6If you are creating tab masters for a print job, cut and paste the tab master

pages into the appropriate places in your document. Note the page numbers of

the tab master pages in your document. You will need this information later.

7You are now ready to copy or print your job.

Tab 3

Tab 1

Tab 2

Tab 3

Tab 1 Tab 2

Vertical text Tab test read from

the left Tab test read from

the right

Xerox CopyCentre, WorkCentre, WorkCentre Pro 232/238/245/255/265/275 Tab Supplement 7

3 Copying onto tabs

This chapter describes how to copy onto tab stock.

Setup

Refer to the Section 2, Setup on page 3 and:

1Load the tab stock into the Bypass Tray, Tray 1 or Tray 2

2Create your tab master pages

Program Inserts

Tab dividers are copied using the Insert feature. This feature enables different types

of stock to be automatically inserted into a set. Up to 40 inserts can be added per copy

set.

1From the Basic Copying

screen select either 1 - 1 sided

or 2 - 2 sided copying.

2Select the paper tray that

contains the stock you want to

use for the body of the

document which should be in

either Trays 3 or 4.

3Select the Job Assembly tab.

Note:

– If your original document contains printed tab dividers that you wish to copy,

refer to Copying using Build Job on page 12.

– The Insert feature can only be used with 1-1 or 2-2 sided copying and is not

available when Auto Paper is selected.

– The Cover feature can also be selected to create a finished document with

covers front and back and printed tab dividers.

– If your original document has more than 70 pages or mixed output

requirements, you will need to use the Build Job feature. Select Job

Assembly > Build Job > On > Save. You will need to split your original

document into segments and program the Inserts feature for each segment.

3 Copying onto tabs

8 Xerox CopyCentre, WorkCentre, WorkCentre Pro 232/238/245/255/265/275 Tab Supplement

4On the Job Assembly screen

select Inserts.

5The Inserts screen is

displayed.

6Select the First Insert Tray button to program where the inserts are to be

placed in the set.

7Take the document to which you have added the tab masters and identify the

actual page numbers of the tab master pages. Ignore any page numbering in

the document as this may not reflect the actual pages in the document now that

the tab masters have been added.

8The Inserts screen displays

the controls for adding the

insert pages. Use the scroll

buttons to display the page

number of the first insert and

then select Add Insert. The

page number will appear in

the window above the

button.

9Repeat this process until the page numbers of all the inserts are shown in the

window.

10 Select the Insert Tray that contains your tab stock.

11 Select the Tab Image Shift button which is now selectable.

Note: The Tab Loading Instructions button provides detailed instructions for

loading the tab stock into the paper trays.

Note: If you are copying 1 - 1 sided, count each leaf of your document as a page.

If you are copying 2 - 2 sided, count each side as a page including both

sides of the tab master pages.

5, 19,

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