Xerox VersaLink C405dn Manual de usuario

Version 1.4

October 2019

702P05813

Xerox®VersaLink®C405 Color

M ltif nction Printer

User G ide

Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, Xerox

Extensible Interface Platform®, Global Print Driver®, and Mobile Express Driver®are trademarks of Xerox Corporation

in the United States and / or other countries.

Adobe®, Adobe PDF logo, Adobe®Reader®, Adobe®Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and

PostScript®are trademarks or registered trademarks of Adobe Systems, Inc.

Apple®, Bonjour®, EtherTalk™, TrueType®, iPad®, iPhone®, iPod®, iPod touch®, AirPrint®and the AirPrint Logo®, Mac®,

Mac OS®, and Macintosh®are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.

Google Cloud Print™web printing service, Gmail™webmail service, and Android™mobile technology platform are

trademarks of Google, Inc.

HP-GL®, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in the United States and/or

other countries.

IBM®and AIX®are registered trademarks of International Business Machines Corporation in the United States and/or

other countries.

McAfee®, ePolicy Orchestrator®, and McAfee ePO™are trademarks or registered trademarks of McAfee, Inc. in the

United States and other countries.

Microsoft®, Windows Vista®, Windows®, Windows Server®, and OneDrive®are registered trademarks of Microsoft

Corporation in the United States and other countries.

Mopria is a trademark of the Mopria Alliance.

Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks or registered

trademarks of Novell, Inc. in the United States and other countries.

PANTONE®and other Pantone, Inc. trademarks are the property of Pantone, Inc.

SGI®and IRIX®are registered trademarks of Silicon Graphics International Corp. or its subsidiaries in the United

States and/or other countries.

Sun, Sun Microsystems, and Solaris are trademarks or registered trademarks of Oracle and/or its affiliates in the

United States and other countries.

UNIX®is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.

Wi-Fi CERTIFIED Wi-Fi Direct®is a trademark of the Wi-Fi Alliance.

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Table of Contents

1 Safety ........................................................................................................................................11

Notices and Safety 12

Electrical Safety 13

General Guidelines 13

Power Cord 13

Emergency Power Off 14

Telephone Line Cord 14

Operational Safety 15

Operational Guidelines 15

Ozone Release 15

Printer Location 15

Printer Supplies 16

Maintenance Safety 17

Printer Symbols 18

Environmental, Health and Safety Contact Information 20

2 Getting Started........................................................................................................................21

Parts of the Printer 22

Front View 22

Duplex Automatic Document Feeder 23

Internal Parts 25

Rear View 26

Control Panel 27

Power Options 29

Powering On the Printer or Exiting Low-Power or Sleep Mode 29

Restarting, Placing in Sleep Mode, or Powering Off the Printer 30

Accessing the Printer 31

Logging In 31

Smart Card 31

Introduction to Apps 32

Information Pages 33

Printing Information Pages 33

Configuration Report 34

The Embedded Web Server 35

Accessing the Embedded Web Server 35

Finding the IP Address of Your Printer 35

Certificates for the Embedded Web Server 36

Downloading the Configuration Report from the Embedded Web Server 36

Using the Remote Control Panel Feature 37

Installation and Setup 38

4Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Installation and Setup Overview 38

Selecting a Location for the Printer 38

Connecting the Printer 39

Selecting a Connection Method 39

Connecting to a Computer Using USB 39

Connecting to a Wired Network 40

Connecting to a Wireless Network 40

Connecting to a Telephone Line 47

Initial Printer Setup 47

Configuring AirPrint 48

Configuring Google Cloud Print 49

Installing the Software 50

Operating System Requirements 50

Installing the Print Drivers for a Windows Network Printer 50

Installing the Print Drivers for a Windows USB Printer 51

Installing the Drivers and Utilities for Macintosh OS X 51

Installing Drivers and Utilities for UNIX and Linux 54

Installing the Printer as a Web Service on Devices 54

More Information 56

3 Customize and Personalize ...................................................................................................57

Customize and Personalize Overview 58

Customizing or Personalizing the Home Screen 59

To hide or show an App on the Home screen 59

To rearrange Apps on the Home screen 59

Customizing or Personalizing the Apps 60

Customizing or Personalizing the Feature List 60

Customizing or Personalizing the Entry Screen 60

Saving Presets 61

Removing App Customization using the Control Panel 61

Customizing App Default Settings 62

Removing Personalizations using the Embedded Web Server 62

Creating and Using 1-Touch Apps 63

Creating a 1-Touch App 63

Creating a Personal 1-Touch App 63

Deleting or Hiding a 1-Touch App 64

Using a 1-Touch App 64

4 Xerox Apps.............................................................................................................................67

Xerox®App Gallery 68

Xerox®App Gallery Overview 68

Creating a Xerox®App Gallery Account 68

Logging into your Xerox®App Gallery Account 69

Installing or Updating an App from the Xerox®App Gallery 69

Device 71

Device Overview 71

Table of Contents

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

About 72

Supply Status 72

Billing and Usage Counters 73

Reset to Factory Defaults 74

Remote Services 74

Address Book 75

Address Book Overview 75

Editing the Address Book 75

Creating and Managing Favorites 78

Jobs 83

Jobs Overview 83

Managing Jobs 83

Managing Special Job Types 84

Managing Jobs Using the Embedded Web Server 87

Copy 88

Copy Overview 88

Making a Copy 88

Copy Workflows 90

ID Card Copy 97

ID Card Copy Overview 97

Copying an ID Card 97

Email 98

Email Overview 98

Sending a Scanned Image in an Email 98

Previewing and Building Jobs 100

Scan To 102

Scan To Overview 102

Scanning to an Email Address 102

Scanning to a USB Flash Drive 103

Scanning to a User Home Folder 104

Scan to Desktop 105

Scanning to an FTP or SFTP Server 105

Scanning to a Shared Folder on a Network Computer 106

Scanning Images into an Application on a Connected Computer 108

Scanning to a Desktop Computer Using a USB Cable Connection 109

Previewing and Building Jobs 110

Fax 112

Fax Overview 112

Sending a Fax 112

Fax Workflows 114

Server Fax 121

Server Fax Overview 121

Sending a Server Fax 121

Sending a Delayed Server Fax 123

Previewing and Building Jobs 124

USB 125

USB Overview 125

Table of Contents

6Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Printing from a USB Flash Drive 125

Printing from a USB Flash Drive Already Inserted in the Printer 126

@PrintByXerox 127

@PrintByXerox Overview 127

Printing with the @PrintByXerox App 127

5 Printing................................................................................................................................... 129

Printing Overview 130

Selecting Printing Options 131

Print Driver Help 131

Windows Printing Options 131

Macintosh Printing Options 133

UNIX and Linux Printing 133

Mobile Printing Options 135

Printing Features 137

Managing Jobs 137

Printing Special Job Types 138

Selecting Paper Options for Printing 139

Scaling 139

Printing on Both Sides of the Paper 139

Print Quality 140

Image Options 140

Image Shift 141

Color Adjustments 141

Printing Mirror Images 142

Printing Multiple Pages to a Single Sheet 142

Printing Booklets 142

Using Special Pages 143

Printing Watermarks for Windows 145

Orientation 145

Printing Banner Pages 146

Selecting Job Completion Notification for Windows 146

Using Custom Paper Sizes 147

Printing on Custom Paper Sizes 147

Defining Custom Paper Sizes 147

6 Paper and Media ................................................................................................................. 149

Supported Paper 150

Recommended Media 150

Ordering Paper 150

General Paper Loading Guidelines 150

Paper That Can Damage Your Printer 150

Paper Storage Guidelines 151

Supported Paper Types and Weights 152

Supported Standard Paper Sizes 152

Supported Standard Paper Sizes for Automatic 2-Sided Printing 153

Supported Paper Types and Weights for Automatic 2-Sided Printing 153

Table of Contents

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Supported Custom Paper Sizes 154

Cardstock 154

Loading Paper 155

Changing Paper Settings 155

Loading Paper in Trays 1 and 2 155

Loading Paper in the Bypass Tray 158

Configuring Trays 1 or 2 for the Paper Length 161

Printing on Special Paper 162

Envelopes 162

Labels 166

7 Maintenance ........................................................................................................................ 169

General Precautions 170

Cleaning the Printer 171

Cleaning the Exterior 171

Cleaning the Interior 173

Adjustments and Maintenance Procedures 184

Color Registration 184

Performing a Color Calibration 184

Performing the Scan Color Consistency Procedure 185

Adjusting Paper Registration 185

Supplies 188

Consumables 188

Routine Maintenance Items 188

Ordering Supplies 188

Toner Cartridges 189

Recycling Supplies 190

Managing the Printer 191

Viewing the Meter Reading 191

Printing the Billing Summary Report 191

Moving the Printer 192

8 Troubleshooting ................................................................................................................... 195

General Troubleshooting 196

Printer Does Not Power On 196

Printer Resets or Powers Off Frequently 196

Printer Does Not Print 197

Printing Takes Too Long 198

Document Prints from Wrong Tray 199

Automatic 2-Sided Printing Problems 199

Printer is Making Unusual Noises 200

Paper Tray Will Not Close 200

Condensation has Formed Inside the Printer 200

Paper Jams 201

Locating Paper Jams 201

Minimizing Paper Jams 201

Table of Contents

8Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Clearing Paper Jams 203

Troubleshooting Paper Jams 213

Print-Quality Problems 216

Controlling Print Quality 216

Paper and Media 216

Solving Print-Quality Problems 217

Copy and Scan Problems 223

Fax Problems 224

Problems Sending Faxes 224

Problems Receiving Faxes 225

Getting Help 226

Viewing Warning Messages on the Control Panel 226

Viewing Current Errors on the Control Panel 226

Using the Integrated Troubleshooting Tools 226

Online Support Assistant 226

Information Pages 226

More Information about Your Printer 227

A Specifications........................................................................................................................ 229

Printer Configurations and Options 230

Available Configurations 230

Standard Features 230

Options and Upgrades 231

Physical Specifications 232

Weights and Dimensions 232

Total Space Requirements 233

Clearance Requirements 234

Environmental Specifications 236

Temperature 236

Relative Humidity 236

Elevation 236

Electrical Specifications 237

Power Supply Voltage and Frequency 237

Power Consumption 237

Recycling Supplies 237

Performance Specifications 238

Print Speed 238

B Regulatory Information...................................................................................................... 239

Basic Regulations 240

United States FCC Regulations 240

Canada 240

Certifications in Europe 240

European Union Lot 4 Imaging Equipment Agreement Environmental

Information 241

Germany 243

Table of Contents

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Turkey RoHS Regulation 244

Eurasian Economic Community Certification 244

Regulatory Information for 2 4-GHz and 5-GHz Wireless Network Adapters 244

Ozone Release 244

Copy Regulations 245

United States 245

Canada 246

Other Countries 247

Fax Regulations 248

United States 248

Canada 249

European Union 250

New Zealand 251

South Africa 251

Safety Certification 252

Material Safety Data Sheets 253

C Recycling and Disposal....................................................................................................... 255

All Countries 256

North America 257

European Union 258

Domestic/Household Environment 258

Professional/Business Environment 258

Collection and Disposal of Equipment and Batteries 259

Battery Symbol Note 259

Battery Removal 259

Other Countries 260

D Apps Features....................................................................................................................... 261

Table of Contents

10 Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Table of Contents

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