Sony PCS-VCS Manual de usuario

4-179-788-15 (1)

HD VISUAL

COMMUNICATION

SERVER

Operating Instructions (Version 5.1)

Before operating the unit, please read this manual thoroughly and retain it for

future reference.

PCS-VCS

Screen captures are shown throughout this manual as typical examples of the

program operation. As such, the screens shown in this manual may differ from

the actual screens displayed on your terminal.

• HD VISUAL COMMUNICATION SERVER is a product of the Sony

Corporation.

• “IPELA” and are trademarks of Sony Corporation.

• HD VISUAL COMMUNICATION SERVER uses the Visual Nexus

developed by Oki Electric Industry Co., Ltd.

• Visual Nexus and the Visual Nexus logo are the registered trademarks of Oki

Electric Industry Co., Ltd.

• Microsoft, NetMeeting, Windows and PowerPoint are trademarks or

registered trademarks of Microsoft Corporation in the United States and

other countries.

• Intel, Pentium, Xeon and Celeron are trademarks or registered trademarks of

Intel Corporation in the United States and other countries.

• SONY is a trademark of Sony Corporation.

• Red Hat is a trademark or registered trademark of Red Hat, Inc. in the United

States and other countries.

• Linux is a trademark of Linus Torvalds.

• Other company names or product names noted in this manual are the

trademarks or registered trademarks of their respective owners.

Notation used in this Manual

Menu, Icon, Button

and Tab Operations

Denote by enclosing with [ ]

E.g. Click [Cancel] button.

Directory and Menu

Selection

[Main Menu Name] t[Sub Menu Name]

E.g. Select [Program] t[Internet Explorer]

Reference Denote reference source by enclosing with “ ”

E.g. Refer to “About this Document”

Screen Captures

Trademarks

Table of Contents

Chapter 1: HD VISUAL COMMUNICATION SERVER

Overview

System Overview ..................................................................................................... 6

Meetings ................................................................................................................... 7

H.323 Alias and Gatekeeper .................................................................................... 8

Chapter 2: HD VISUAL COMMUNICATION SERVER Setup

VC ONLINE Login .................................................................................................. 9

License ................................................................................................................... 10

Confirm License ............................................................................................... 10

Starting and Stopping the HD VISUAL COMMUNICATION SERVER ............ 11

HD VISUAL COMMUNICATION SERVER Manual Startup ....................... 11

HD VISUAL COMMUNICATION SERVER Manual Close ......................... 11

HD VISUAL COMMUNICATION SERVER Processes ..................................... 12

Chapter 3: Basic Configuration

Creating a User ....................................................................................................... 13

Create User Information ................................................................................... 13

Edit User Information ....................................................................................... 17

Delete User Information ................................................................................... 17

Create a User Template .................................................................................... 17

Search Filter in User List .................................................................................. 19

Configuring User Groups ....................................................................................... 20

Configure a New Group ................................................................................... 20

Edit Group Information .................................................................................... 21

Delete Group Information ................................................................................ 22

Search Filter in Group List ............................................................................... 22

Configuring a Meeting ........................................................................................... 23

Configure Meeting Information ....................................................................... 23

Edit Meeting Information ................................................................................. 29

Search Filter in Meeting List ............................................................................ 29

Chapter 4: Using Meetings (Basic)

Monitor Function ................................................................................................... 30

Monitor Endpoint Information ......................................................................... 30

Monitor Meeting Information .......................................................................... 32

Monitor Call Information ................................................................................. 35

Calling to a Meeting .............................................................................................. 36

Calling an Endpoint to a Meeting via the [Monitor (Endpoint)] Screen .......... 36

Calling an Endpoint to a Meeting via the [Monitor (Meeting)] Screen ........... 37

Disconnecting an Endpoint from a Meeting .......................................................... 39

Disconnect an Endpoint from a Meeting List .................................................. 39

Chapter 5: Using Meetings (Application)

Scheduling Meetings .............................................................................................. 40

Suppressing Video Refresh Requests from Endpoints .......................................... 42

Using the Share Phone Book ................................................................................. 43

Using Templates .................................................................................................... 44

Configuring Audio Details ..................................................................................... 45

Changing Transmission Resolutions for Endpoints with Insufficient

Throughput ............................................................................................................. 46

Using the Encryption Function .............................................................................. 47

Configuring Video Details ..................................................................................... 48

Restricting Meeting Users ..................................................................................... 50

Conducting Moderated Meetings ........................................................................... 51

Moderate a Meeting ......................................................................................... 51

Conducting Multiple Video Screen Meetings ....................................................... 55

Multiple Video Screen Layout ......................................................................... 56

Upstream Resolution from Endpoints .............................................................. 59

Chapter 6: Using the Reservation System

About the Reservation System ............................................................................... 60

Configuring the Reservation System ..................................................................... 61

Creating a Reservation Template ........................................................................... 62

Reserving a Meeting .............................................................................................. 63

Verify Personal Reservation Schedules ........................................................... 65

Edit Reservation Settings ................................................................................. 66

Delete Reservations .......................................................................................... 66

Deleting a Completed Meeting .............................................................................. 67

Chapter 7: Server Monitoring

Confirming HD VISUAL COMMUNICATION SERVER Status ....................... 68

Chapter 8: Gatekeeper

Restricting Registrations ........................................................................................ 70

Restrict Registrations ....................................................................................... 70

Edit Registration Restrictions ........................................................................... 72

Delete Restriction Information ......................................................................... 72

Chapter 9: VCMP Servers

About VCMP Servers ............................................................................................ 73

Registering VCMP Servers .................................................................................... 74

Edit VCMP Server Information ....................................................................... 75

Chapter 10: Additional Configuration

ARQ (Automatic Repeat ReQuest) Function ......................................................... 76

Configuring Personal Information ......................................................................... 77

Sending an E-mail to other Users .......................................................................... 79

Reporting ................................................................................................................ 80

Sony PCS-XG/XL/XA Series Firmware Update Function .................................... 82

Setup ................................................................................................................ 82

Firmware Update Procedure ............................................................................. 82

Status Display ................................................................................................... 83

Linking to the HD RECORDING SERVER .......................................................... 84

Configure the HD RECORDING SERVER Link ............................................ 84

Appendix

List of Terms .......................................................................................................... 86

Menu Components ................................................................................................. 90

6System Overview

System Overview

HD VISUAL COMMUNICATION SERVER

The HD VISUAL COMMUNICATION SERVER is a multipoint connection

unit (MCU) that is in complete compliance with the H.323 protocol. It is

compatible with multipoint voice synthesis, voice-activated video switching,

etc., and provides central management of functions used for creating,

scheduling and editing meetings. An H.323 gatekeeper is also embedded in the

Meeting Server.

PC Endpoint

PC Endpoint is H.323 client software to be installed on a computer.

Installing the software on a computer allows that computer to connect to the

HD VISUAL COMMUNICATION SERVER. By operating Meeting Manager

on the computer, you can display up to 16 screens and share Office documents

and video files, in addition to communicating online with meeting participants.

For more information on PC Endpoint, refer to the operating instructions for

PC Endpoint.

Firewall Traversal

By using Firewall Traversal, you can traverse firewalls and NAT without a

VPN and communicate online between different local networks.

To use Firewall Traversal, a dedicated firewall/NAT traversal server (hereafter

referred to as “FT server”) must be set up on the same local network as the HD

VISUAL COMMUNICATION SERVER.

In addition, to use Firewall Traversal from an H.323 terminal, an FT group

client must be set up on the same local network as that terminal.

For more information on firewall/NAT traversal servers and FT group clients,

consult your local dealer.

Chapter 1: HD

VISUAL

COMMUNICATION

SERVER Overview

7Meetings

Chapter 1: HD VISUAL COMMUNICATION SERVER Overview

Meetings

A “Meeting” that takes place within the HD VISUAL COMMUNICATION

SERVER system is a virtual space or location for conducting communications.

This is the equivalent of a conference room in traditional video conferencing

systems.

Meeting types can either be “Normal” or “Presentation”. Users can select

which type of meeting they wish, according to their requirements.

Online communication provided by HD VISUAL COMMUNICATION

SERVER enables meetings to be held among several individuals or person-to-

person (one-on-one).

Meetings involving several members must first be registered by the system

administrator.

Person-to-person meetings can be undertaken using direct communications via

an H.323 Alias or E.164 Number.

Type Explanation

Normal The standard HD VISUAL COMMUNICATION SERVER meeting

type.

No User serves as the meeting administrator. All meeting participants

have the same privileges.

Presentation The general term for meetings with controlled audio communications.

Access VC ONLINE via a web browser, and permit speaking by using

the [Control Panel].

There are two types of participants in this meeting type, each having

different privileges. The meeting [Chairman] operates the meeting on

behalf of the “General Users.”

The meeting Chairman can change the meeting mode by granting

General Users permission to speak.

Open Forum: Participants can hear the Chairman and those the

Chairman has granted permission to speak.

Side Meeting: Only the Chairman and those the Chairman has

granted permission to speak can hear each other. Conversations cannot

be heard by participants who have not been granted permission to

speak.

Presenting: Only the Chairman can be heard by all participants.

Lecture: Under default conditions, only the Chairman can be heard

by all participants. In such cases, the video of the Chairman and those

specified by the Chairman appear on the General Users’ screens, while

video of each General User appears on the Chairman’s screen in a

multiple video screen layout.

If the Chairman grants a General User permission to speak, the

Chairman and this General User will be heard by all participants. In

such cases, the screens of each of the General Users will switch to a

multiple video screen layout displaying the Chairman and the user the

Chairman has granted permission to speak.

You can not change modes while a meeting conducted in [Lecture] mode is

in progress.

Note

8H.323 Alias and Gatekeeper

H.323 Alias and Gatekeeper

An H.323 Alias is a unique name assigned for each H.323 terminal, User or

Meeting. The User name of a H.323 terminal registered with the gatekeeper is

assigned as the User’s H.323 Alias.

This system is used because having a set of easily-identifiable numbers or

characters to designate other Users is a much simpler method than using IP

Addresses. Assigning an H.323 Alias to a Meeting configured on the HD

VISUAL COMMUNICATION SERVER allows each terminal to directly

enter Meetings using an H.323 Alias.

The gatekeeper embedded in the HD VISUAL COMMUNICATION

SERVER holds H.323 Alias and IP Address information for all registered

Endpoints and Meetings. This makes it easy to enter Meetings and call other

Users with an H.323 Alias.

The H.323 Alias can be assigned during the following configuration tasks:

• User H.323 Alias: When providing / changing User information settings

• Meeting H.323 Alias: When providing / changing Meeting information

settings

9VC ONLINE Login

Chapter 2: HD VISUAL COMMUNICATION SERVER Setup

VC ONLINE Login

To use HD VISUAL COMMUNICATION SERVER, it is necessary to create

a Meeting and User Account. These operations are carried out by logging into

VC ONLINE via a Web browser.

When using VC ONLINE, login via the Administrator restricted account

accessed from the following URL.

URL: http://[HD VISUAL COMMUNICATION SERVER address]:8080/

Logging in to VC ONLINE with a general User Account will allow individual

Users to access the scheduling system or make changes to their own

information.

Also, it is possible to get help even without logging in, such as by referring to

the downloadable manual or help document.

For more information about creating a User Account, refer to “Creating a

User” (p. 13).

For more information about configuring a Meeting, refer to “Configuring a

Meeting” (p. 23).

For more information about using the Reservation system, refer to “Chapter

6: Using the Reservation System” (p. 60).

For more information about configuring personal information, refer to

“Configuring Personal Information” (p. 77).

Chapter 2: HD

VISUAL

COMMUNICATION

SERVER Setup

10 License

License

The HD VISUAL COMMUNICATION SERVER license is administered by

the HD VISUAL COMMUNICATION SERVER’s License Server function,

and is calculated by the number of simultaneously concurrent calls.

Server License HD

License used to access HD meetings.

Server License SD

License used to access SD meetings.

PC Endpoint License

License for using PC Endpoint.

Firewall Traversal License

License for using Firewall Traversal.

• When using only Server License SD, you cannot create meetings with resolutions of

720p and 1080p.

• Use Server License HD when an SD endpoint is connected to an HD meeting during

mixed-speed connection.

1Login to VC ONLINE (http://[HD VISUAL COMMUNICATION

SERVER address]:8080/) using an account with administrator privileges.

2Select [Licenses] from the [Server] menu.

The [Licenses] screen will be displayed.

In [License Numbers], confirm the total number of licenses and the current

number of licenses being used.

In [Licenses] (the sub-menu inside the main menu [Licenses]), the license

registration date can be confirmed.

Notes

Confirm License

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