Sharp MX-FR51U Manual de usuario
Data Security Kit
Operation Guide
Model: MX-FR51U
Thank you very much for purchasing the MX-FR51U Sharp data security kit. Please read this
Operation Guide carefully to ensure correct use.
Keep this Operation Guide in a safe place for future reference.
It can be a useful guide if you are have any questions about using the data security kit, or if
problems occur during use.
Warranty
While every effort has been made to make this document as accurate and
helpful as possible, SHARP Corporation makes no warranty of any kind with
regard to its content. All information included herein is subject to change
without notice. SHARP is not responsible for any loss or damages, direct or
indirect, arising from or related to the use of this operation manual.
© Copyright SHARP Corporation 2016. All rights reserved. Reproduction,
adaptation or translation without prior written permission is prohibited,
except as allowed under copyright laws.
Note:
"Settings (Administrator)" in this manual refers to the setting mode that
require logging in with administrator rights, and "Settings (General)" refers to
the setting mode that can be logged in by general users (including the
administrator).
Icons used in the manuals
The icons in this manual indicate the following types of information:
This provides a supplemental explanation of a function or procedure.
This explains how to cancel or correct an operation.
The display screens, messages, and key names shown in the manual may differ
from those on the actual machine due to product improvements and
modifications.
1
Introduction
This manual provides instructions for using the data security kit "MX-
FR51U".
This product adds a security function to the SHARP Digital Full-color
Multifunctional System.
When the copy, printer, or fax function of a SHARP Digital Full-color
Multifunctional System with the security function is used, image data
generated in each job is encrypted, and when the job is finished, the
encrypted data is immediately erased from the hard disk.
nBacking up and clearing data stored with the document
filing function
When the data security kit is installed, data previously stored in the
machine with the document filing function is cleared. For this reason, any
data that you need to keep is copied to a computer before the data
security kit is installed, and then returned to the machine after installation
and clearing of the previous data. (This work is normally performed by a
service technician at the time of installation of the data security kit.)
Only confidential folders can be used to return data from a computer to
the machine after installation of the data security kit. Before returning data
from a computer to the machine, create confidential folders if needed.
nAbout passwords for the Web page
User authentication is required in order to access the web page of a
Multifunctional System.
If an incorrect password is entered 3 times in a row during user
authentication, the user account is locked and access to the Web pages
of the Multifunctional System by that user will be prohibited for 5 minutes.
For more information, see "About the lockout function" (page 12 of this
manual)
Note:
Some of the procedures for operating the machine change when the data
security kit is installed. The manuals for the machine explain the procedures for
operating the machine when data security kit is not installed. This manual and
"MX-FR51U Notice" explain the changes to those procedures when the data
security kit is installed.
2
Contents
Introduction ..........................................................................................1
1. When the data security kit is installed ...........................................3
lSecurity settings of the data security kit .................................................... 4
lDocument control function ........................................................................ 4
lDocument Filing ........................................................................................ 4
lAuthority group registration screen ........................................................... 5
lProtecting passwords ................................................................................ 6
lRestrictions on tandem copying and tandem printing ............................... 9
lSecurity Settings in the FTP Pull Print Function ..................................... 10
lTransferring copied data ......................................................................... 11
lProduct Key............................................................................................. 11
lAbout the lockout function....................................................................... 12
2.Security settings .............................................................................13
lUsing the security settings in the setting mode (administrator)............... 13
lSettings added to the security settings ................................................... 14
lClear Data Area....................................................................................... 16
lSecurity Control....................................................................................... 20
lSetting a high level of security ................................................................ 24
lAbout security monitoring logs ................................................................ 25
3.Document Control Setting..............................................................27
lDocument control .................................................................................... 27
lModes to which the document control function can be added ................ 28
lEnabling the document control function .................................................. 29
lUsing the document control function....................................................... 32
3
1When the data security kit is installed
When the data security kit is installed, the following icon appears on the
touch panel.
Tap the icon ( ) to display the next screen, and then tap the icon ( ) to
view information on the data security kit.
The following information on this product is displayed.
"MX-FR51U Data Security Kit"
When the data security kit is installed, data remaining in the machine is
automatically erased after each job.
When data clearing begins, the message "Data is being cleared." appears
for 6 seconds*.
* The duration of the message display can be changed with "Message Time
Setting" in the setting mode (administrator).
("Settings (Administrator)" > "System settings" > "Common Settings" > "Operation
Settings" > "Message Time Setting")
* The version information for this product can be displayed by selecting "Settings
(Administrator)" > "Status" > "Firmware Version".
If the machine power is turned off while image data is being cleared from
the hard disk drive or before a job is finished, the data may not be
completely erased. If you do not wish to leave partially cleared data when
the power is turned off, it is recommended that you use the program
"Clear All Memory" (page 16 of this manual), to complete data clearing
before turning off the power.
4
When the data security kit is installed
Security settings of the data security kit
When the data security kit is installed, settings to enhance security of the
machine can be added. For more information, see "Security settings" (page
13 of this manual).
Document control function
The document control function is used to embed a document control pattern
on the paper when print jobs, copies, and received faxes are printed.
The embedded document control pattern prevents secondary copying,
faxing and other operations of a printed document. For more information,
see "Document Control Setting" (page 27 of this manual).
Document Filing
To use the document filing function to store jobs in the machine when the
data security kit is installed, set the file property to "Confidential".
Files set to the "Sharing" or "Protect" properties cannot be stored. In
addition, to print from a computer using the retention function, enter a
password in the printer driver settings (when the factory default setting is in
effect).
5
When the data security kit is installed
Authority group registration screen
When the data security kit is installed, the following items are added to the
"Authority Group Registration" menu screen in the setting mode
(administrator). This screen is displayed by selecting "Settings
(Administrator)" > "User Control" > "Authority Group List".
When the [OK] key is tapped, print jobs other than hold jobs are allowed in
authority group registration when user authentication is enabled.
After tapping [Allowed], tap the [Submit] key.
When storing an authority group for user authentication, tap this key to
select whether or not document filing is allowed in each filing mode and for
each job type.
To enable a filing mode, tap the checkbox of the mode to select it.
After tapping [Allowed], tap the [Submit] key.
Approve Print Jobs other than Print Hold Job
Document Filing Approval Setting
Document filing must be allowed in the following settings.
By default, document filing is only allowed in confidential mode.
lAllow document filing in authority group registration (this setting)
lDisabling of Document Filing in the security settings (page 22 of this
manual)
6
When the data security kit is installed
Protecting passwords
When the data security kit is installed, passwords entered from the operation
panel of the machine or the Web pages can be protected.
nAdministrator Password/User Password
When the data security kit is installed, if an incorrect administrator
password is entered 3 times in a row when the user authentication
function is not enabled, or if an incorrect administrator password or user
password is entered 3 times in a row when the user authentication
function is enabled, authentication for the administrator or user who
entered the incorrect password will be prohibited for 5 minutes.
For more information, see "About the lockout function" (page 12 of this
manual)
nConfidential folders and confidential files of the document
filing function
If an incorrect password is entered 3 times in a row for a specific
confidential folder or file, the folder or file will be locked. To unlock the
folder or file, use "Release Operation Lock Status (File/Folder)" (page 23
of this manual).
nFile search screen of document filing
When the data security kit is installed, the password entry setting will not
appear in the document filing search screen.
lAll files with the same user name and password can be printed at once
using the Batch Print feature of the document filing function.
Files that have a password different from the password that was
entered at the time of the search will be treated as files for which an
incorrect password was entered. For this reason, it is recommended
that you avoid executing searches using [All Users] and [User
Unknown] in so far as is possible.
lWhen the use of a file is prohibited, the following will apply when the
document filing function is used:
lWhen batch print is performed, a prohibited file will not be printed
even if it matches the search conditions.
7
When the data security kit is installed
nEncrypt PDF
When a job is printed by encrypted PDF direct printing, the job will appear
in the spool queue of the job status screen and a password must be
entered to begin printing.
If an incorrect password is entered 3 times in a row when the data
security kit installed, the message "Operation is disabled. Please see
your administrator for your assistance." will be displayed for 6 seconds
and printing will be locked.
If you tap a file in the spool screen for which an incorrect password was
entered 3 times, the message "The print of this job is disabled. Delete the
job?" will appear.
lTap the [Yes] key to delete the print job.
lTap the [No] key to cancel deletion of the print job.
To unlock the print job, use "Release Operation Lock Status (File/Folder)"
(page 23 of this manual).
nAdministrator Authority Setting
When the data security kit is installed, "Password Change" will not appear
in "Settings (Administrator)" > "System Settings" > "Document Filing
Settings" > "Administrator Authority Setting". (The administrator password
cannot be entered to change the password that has been set for a file or
folder.)
nFTP Pull Print
When the FTP Pull Print function is used to directly print a file on an FTP
server, a "User Name" and "Password" must be entered when the FTP
server is selected. When the data security kit is installed, entry will be
locked for 5 minutes if an incorrect "User Name" or "Password" is entered
3 times in a row.
8
When the data security kit is installed
nLogin when user authentication is enabled
When "User Authentication" in the setting mode (administrator) is
enabled, login is required in the login screen before the machine can be
used. When "A Warning when Login Fails" ("Settings (Administrator)" >
"User Control" > "Default Settings") is enabled, if an incorrect password is
entered 3 times in a row, login operations for the user who entered the
incorrect password will be prohibited for 5 minutes.
For more information, see "About the lockout function" (page 12 of this
manual)
The number of incorrect entries made during login is counted separately
for each user.
The "A Warning when Login Fails" setting is always enabled when the
data security kit installed.
* If a high level of security is set, user authentication will always be
necessary before using any of this device's functions. For more
information, see "Setting a high level of security" (page 24 of this
manual)
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