Sharp MX-M700U Manual de usuario

SOFTWARE

SETUP GUIDE

DIGITAL MULTIFUNCTIONAL

SYSTEM

•BEFORE INSTALLING

THE SOFTWARE

•SETUP IN A WINDOWS

ENVIRONMENT

•SETUP IN A MACINTOSH

ENVIRONMENT

•

TROUBLESHOOTING AND

USEFUL INFORMATION

Page

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Thank you for purchasing this product. This manual mainly explains how to install and configure the software that allows

the machine to be used as a printer for a computer.

This manual also explains how to install the printer drivers and software that are used when the expansion kits are

installed.

Please note

• The explanations in this manual assume that you have a working knowledge of your Windows or Macintosh computer.

• For information on your operating system, please refer to your operating system manual or the online Help function.

• The explanations of screens and procedures in this manual are primarily for Windows®XP in Windows®environments, and

Mac OS X v10.4 in Macintosh environments. The screens may vary depending on the version of the operating system.

• Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx".

• This manual contains references to the fax function. However, please note that the fax function is not available in some

countries and regions.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as

allowed under copyright laws.

• All information in this manual is subject to change without notice.

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.

The explanations in this manual assume that a saddle stitch finisher, punch module, and inserter are installed on the machine.

For some functions and procedures, the explanations assume that devices other than the above are installed.

SOFTWARE LICENSE

The SOFTWARE LICENSE will appear when you install the software from the CD-ROM. By using all or any portion of the

software on the CD-ROM or in the machine, you are agreeing to be bound by the terms of the SOFTWARE LICENSE.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine

due to product improvements and modifications.

The explanations in this manual are based on American English and the North American version of the software.

Software for other countries and regions may vary slightly from the North American version.

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TABLE OF CONTENTS

1BEFORE INSTALLING THE

SOFTWARE

CD-ROMS AND SOFTWARE. . . . . . . . . . . . . . . . . . . . 2

• SOFTWARE CD-ROM . . . . . . . . . . . . . . . . . . . . . . 2

• OTHER CD-ROMS. . . . . . . . . . . . . . . . . . . . . . . . . 4

• VIEWING THE ONLINE MANUAL . . . . . . . . . . . . . 4

VERIFYING SYSTEM REQUIREMENTS . . . . . . . . . . . 5

• SYSTEM REQUIREMENTS. . . . . . . . . . . . . . . . . . 5

• SOFTWARE REQUIREMENTS . . . . . . . . . . . . . . . 6

CONNECTING THE MACHINE . . . . . . . . . . . . . . . . . . 7

• CONNECTING THE MACHINE TO A

NETWORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

• CHECKING THE IP ADDRESS OF THE

MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

• CONNECTING THE MACHINE WITH A USB

CABLE (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . 7

2SETUP IN A WINDOWS

ENVIRONMENT

INSTALLING THE PRINTER DRIVER / PC-FAX

DRIVER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

• WHEN THE MACHINE IS CONNECTED TO A

NETWORK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

• WHEN THE MACHINE WILL BE

CONNECTED WITH A USB CABLE . . . . . . . . . . 15

• USING THE MACHINE AS A SHARED

PRINTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

• USING THE STANDARD WINDOWS PS

PRINTER DRIVER (Windows 98/Me/NT 4.0) . . . 23

• CONFIGURING THE PRINTER DRIVER FOR

THE OPTIONS INSTALLED ON THE

MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

INSTALLING THE PRINTER STATUS MONITOR . . 27

INSTALLING THE PS DISPLAY FONTS . . . . . . . . . . 28

3SETUP IN A MACINTOSH

ENVIRONMENT

MAC OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

MAC OS 9.0 - 9.2.2. . . . . . . . . . . . . . . . . . . . . . . . . . . 34

4TROUBLESHOOTING AND USEFUL

INFORMATION

IF THE SOFTWARE CANNOT BE INSTALLED . . . . 36

THE PRINTER DRIVER CANNOT BE INSTALLED

(WINDOWS 2000/XP/SERVER 2003) . . . . . . . . . . .

. . 38

REMOVING THE SOFTWARE. . . . . . . . . . . . . . . . . . 39

CHANGING THE PORT . . . . . . . . . . . . . . . . . . . . . . . 40

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This chapter mainly describes the software programs that allow you to use the printer functions of the machine, the

CD-ROMs that contain the software, and the pages where the installation procedures can be found.

CD-ROMS AND SOFTWARE

The software that can be used with the machine is on the CD-ROMs that accompany the machine and the expansion kits.

Before installing the software, make sure that your computer and the machine meet the system requirements described

in "VERIFYING SYSTEM REQUIREMENTS" (page 5).

SOFTWARE CD-ROM

The "Software CD-ROM" that accompanies the machine contains the printer driver and other software, and online

manuals. The "Software CD-ROM" consists of 2 discs.

Disc 1

Software for Windows

•Printer driver

These allow the machine to be used as a printer.

-PCL6 and PCL5e printer driver

The machine supports the Hewlett-Packard PCL6 and PCL5e printer control languages. It is recommended

that you use the PCL6 printer driver. If you have a problem printing from older software using the PCL6

printer driver, use the PCL5e printer driver.

-PS printer driver

The PS printer driver supports the PostScript 3 page description language developed by Adobe Systems

Incorporated.

-PPD driver

The PPD driver enables the machine to use the standard Windows PS printer driver.

☞WHEN THE MACHINE IS CONNECTED TO A NETWORK (page 8)

☞WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 15)

•Printer Status Monitor (can only be used when the machine is connected to a network)

This allows you to monitor the status of the machine on your computer screen.

☞INSTALLING THE PRINTER STATUS MONITOR (page 27)

1BEFORE INSTALLING THE

SOFTWARE

For users of Windows NT 4.0

The CD-ROM does not include software for Windows NT 4.0.

Contact your dealer or nearest authorized service representative if you want software for Windows NT 4.0.

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CD-ROMS AND SOFTWARE

Disc 2

Software for Windows

•PC-Fax driver

This enables you to send a file from your computer as a fax using the same procedure as when printing the file.

(When the fax option is installed.)

Even if the fax function is not installed, the PC-Fax driver can be updated using the CD-ROM in the Internet fax

expansion kit to enable you to send a file from your computer as an Internet fax in the same way as you print a file.

☞INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER (page 8)

•Printer Administration Utility (can only be used when the machine is connected to a network)

This allows the administrator to monitor the machine and configure machine settings from a computer. To install

and use the Printer Administration Utility, see the Readme file and the manual in PDF format on the "Software

CD-ROM" (Disc 2). The Readme file and manual are in the following folder on the CD-ROM. (Substitute the

letter of your CD-ROM drive for "R" in the following path.)

R:\Sadmin\Documents\EnglishA*

•Online manuals

Manuals in PDF format that are viewed using Adobe Acrobat Reader.

To view online manuals, specify the path as follows (where "R" represents the letter of your CD-ROM drive):

OPERATION MANUAL (for printer)

R:\Printer_Manual\EnglishA*\Prn_MX_M700.pdf

OPERATION MANUAL (for image send)

R:\ImageSend_Manual\EnglishA*\Ims_MX_M700.pdf

* "English A" in North America. "English" in Europe.

Software for Macintosh

•PPD file

This is the printer description file which enables the machine to be used as a PostScript 3 compatible printer.

The PS3 expansion kit is required to use the machine in a Macintosh environment.

☞MAC OS X (page 29)

☞MAC OS 9.0 - 9.2.2 (page 34)

•Online manuals

Manuals in PDF format that are viewed using Adobe Acrobat Reader.

To view online manuals, double-click the folders and files in the following order.

OPERATION MANUAL (for printer)

"Printer Manual" folder - "EnglishA"*folder - "MX-M700 Printer Manual" icon.

OPERATION MANUAL (for image send)

"ImageSend Manual" folder - "EnglishA"*folder - "MX-M700 ImageSend Manual" icon.

* "English A" in North America. "English" in Europe.

To use the machine as a printer in a Macintosh environment, the PS3 expansion kit is necessary. In addition,

the machine must be connected to a network. On the MX-M550U/M620U/M700U, the network expansion kit is

required. A USB connection cannot be used.

The PC-Fax driver cannot be used in a Macintosh environment.

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CD-ROMS AND SOFTWARE

OTHER CD-ROMS

X"PRINTER UTILITIES" CD-ROM that accompanies the PS3 expansion kit

(for Windows/Macintosh)

This contains the display fonts that are used with the PS printer driver.

(Install the PS printer driver and Macintosh PPD file from the "Software CD-ROM".)

☞INSTALLING THE PS DISPLAY FONTS (page 28)

X"PRINTER UTILITIES" CD-ROM that accompanies the Internet fax

expansion kit (for Windows)

This CD-ROM is used to update the PC-Fax driver on the "Software CD-ROM" so that it can be used to send

Internet faxes (PC-I-Fax function).

If you wish to use the PC-I-Fax function, first install the PC-Fax driver from the "Software CD-ROM" and then run the

installer on this CD-ROM. If the PC-Fax driver is already installed, run only the installer. (There is no need to reinstall

the PC-Fax driver.)

☞INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER (page 8)

X"Sharpdesk/Network Scanner Utilities" CD-ROM (for Windows)

(accompanies the network scanner expansion kit)

This contains software that helps you get the most out of the images that you scan on the machine. The software

includes "Sharpdesk", a desktop document management application that enables integrated management of

scanned images and files created using a variety of applications. To use the "Scan to Desktop" scanner function, the

"Network Scanner Tool" must be installed from the CD-ROM.

For the system requirements of the software, see the manual (PDF format) or Readme file on the CD-ROM. For the

procedures for installing the software, see the separate "Sharpdesk Installation Guide".

VIEWING THE ONLINE MANUAL

The "Software CD-ROM" that accompanies the machine contains online manuals in PDF format. To view the

manuals in PDF format, Acrobat®Reader or Adobe®ReaderTM of Adobe Systems Incorporated is required. If

neither program is installed on your computer, the programs can be downloaded from the following URL:

http://www.adobe.com/

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VERIFYING SYSTEM REQUIREMENTS

SYSTEM REQUIREMENTS

Before installing the software described in this manual, make sure that your computer satisfies the following requirements.

*1 Printing is not possible in MS-DOS mode.

*2 USB is not supported.

*3 The machine's USB 2.0 port will transfer data at the speed specified by the USB2.0 (Hi-Speed) standard only if the

Microsoft USB 2.0 driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional/XP

that Microsoft provides through "Windows Update" is installed.

*4 Compatible with models preinstalled with Windows 98, Windows Me, Windows 2000 Professional, Windows XP

Professional, Windows XP Home Edition, Windows 2000 Server, or Windows Server 2003, and which are equipped

standard with a USB interface.

*5 Cannot be used when the machine is connected with a USB cable. The PC-Fax driver cannot be used.

Windows Macintosh*5

Operating system*1 Windows 98, Windows Me,

Windows NT Workstation 4.0 (Service Pack 5 or later)*2,

Windows 2000 Professional, Windows XP Professional,

Windows XP Home Edition, Windows 2000 Server,

Windows Server 2003

Mac OS 9.0 to 9.2.2,

Mac OS X v10.1.5,

Mac OS X v10.2.8,

Mac OS X v10.3.9,

Mac OS X v10.4 to 10.4.8

Computer type IBM PC/AT compatible computer

Equipped with a 10Base-T/100Base-TX LAN board or

equipped standard with a USB 2.0*3/1.1*4 port.

An environment in which any

of the operating systems

listed above can fully operate

(including Macintosh

computers with an Intel

processor).

Display 800 x 600 resolution (SVGA) with 256 colors or higher

(32,000 colors (16 bit) or higher is recommended)

Other hardware requirements

An environment that allows any of the above operating

systems to fully operate.

For users of Windows NT 4.0

The CD-ROM does not include software for Windows NT 4.0.

Contact your dealer or nearest authorized service representative if you want software for Windows NT 4.0.

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VERIFYING SYSTEM REQUIREMENTS

SOFTWARE REQUIREMENTS

The following requirements must be met to use the software described in this manual.

*1 For the types of computers and operating systems that can run the software, see "SYSTEM REQUIREMENTS" (page 5).

*2 To use the PC-Fax driver, Internet Explorer 4.0 or later must be installed on your computer.

*3 When the Internet fax expansion kit is installed, the PC-Fax driver can be updated using the "PRINTER UTILITIES"

CD-ROM to enable the driver to be used as a PC-I-Fax driver. In this case, the driver can be used without the

facsimile expansion kit.

*4 To connect the machine to a network, the network expansion kit is required for MX-M550U/M620U/M700U.

Operating

system

environment*1

Software

Required expansion kits

Type of connection*1

MX-M550U/

M620U/M700U

MX-M550N/

M620N/M700N

Windows PCL6 printer driver,

PCL5e printer driver –

Network*4/ USBPS printer driver,

PPD driver PS3 expansion kit

PC-Fax driver*2Facsimile expansion kit*3

Printer Status Monitor Network

expansion kit –

Network only (cannot be

used with a USB connection)

Printer Administration Utility

Macintosh Macintosh PPD file

PS3 expansion kit,

Network

expansion kit

PS3 expansion kit

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CONNECTING THE MACHINE

CONNECTING THE MACHINE TO A NETWORK

To connect the machine to a network, connect the LAN cable to the machine's network

connector. (On the MX-M550U/M620U/M700U, the network expansion kit is required.)

Use a shielded LAN cable.

Before installing the software, check with the administrator of the machine to make sure that the machine is connected

to the network and network settings such as the IP address have been configured. (The factory default setting for the IP

address is to receive the IP address automatically when the machine is used in a DHCP environment.)

Network settings can be configured using "Network settings" in the administrator settings on the machine.

CHECKING THE IP ADDRESS OF THE MACHINE

You can check the IP address of the machine by printing out the "All custom setting list" in the system settings. Follow

these steps to print out the "All custom setting list".

Press the [SYSTEM SETTINGS] key, touch the [LIST PRINT] key, and then touch the [ALL CUSTOM SETTING LIST]

key.

CONNECTING THE MACHINE WITH A USB CABLE

(Windows)

The machine can be connected to a computer using a USB cable if the computer is a Windows computer. (The USB

interface on the machine cannot be used in a Macintosh environment.)

The machine and computer should be connected while the printer driver is being installed. If a USB cable is connected

before the printer driver is installed, the printer driver will not be installed correctly. For the procedure for connecting a

USB cable, see "WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE" (page 15).

• If the machine is used in a DHCP environment, the IP address of the machine may change. If this happens, printing will not

be possible. This problem can be avoided by using a WINS server or by assigning a permanent IP address to the machine.

• This manual explains how to set up the software in a Windows network environment and in a Macintosh network

environment.

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This chapter explains how to install the software and configure settings so that the printer function and other features of

the machine can be used with a Windows computer.

INSTALLING THE PRINTER DRIVER / PC-FAX

DRIVER

To install the printer driver or the PC-Fax driver, follow the appropriate procedure in this section depending on whether

the machine is connected to a network or connected by USB cable.

☞WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE (page 15)

WHEN THE MACHINE IS CONNECTED TO A NETWORK

This section explains how to install the printer driver and the PC-Fax driver when the machine is connected to a

Windows network (TCP/IP network).

Supported operating systems: Windows 98/Me/NT 4.0*/2000*/XP*/Server 2003*

* Administrator's rights are required to install the software.

2SETUP IN A WINDOWS

ENVIRONMENT

For users of Windows NT 4.0

The CD-ROM does not include software for Windows NT 4.0.

Contact your dealer or nearest authorized service representative if you want software for Windows NT 4.0.

• The PS3 expansion kit is required to use the PS printer driver or the PPD driver.

• To install the PPD driver when Windows 98/Me/NT 4.0 is used, see "USING THE STANDARD WINDOWS PS PRINTER

DRIVER (Windows 98/Me/NT 4.0)" (page 23) and install the driver using the Add Printer Wizard.

• To use the machine as a network printer in Windows NT 4.0, "TCP/IP Protocol" must be installed on your computer. If this

is not installed, see Windows NT 4.0 Help to install "TCP/IP Protocol".

•To print to the machine over the Internet using the IPP function when the machine is installed in a remote

location, or to print using the SSL (encrypted communication) function, see "Printing using the IPP function and

the SSL function" (page 12) and install the printer driver or the PC-Fax driver.

• The installation procedure in this section is for both the printer driver and the PC-Fax driver, although the explanations are

centered on the printer driver.

TCP/IP network (Local area network)

Windows computer connected to the

same network as the machine

Printing using LPR protocol

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