Ricoh Type 8000 Manual de usuario

Printer/Scanner Unit Type 8000

Operating Instructions

Scanner Reference

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Sending Scan Files by E-mail

Sending Scan Files to Folders

Storing Files Using the Scanner Function

Delivering Scan Files

Scanning Originals with the Network TWAIN Scanner

Various Scan Settings

Appendix

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Trademarks

Adobe, Acrobat, Adobe Type Manager, Flash, Macromedia, PageMaker, PostScript are either registered

trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Pentium®is a registered trademark of Intel Corporation.

NetWare, IPX, IPX/SPX are either registered trademarks or trademarks of Novell, Inc.

Microsoft®, Windows®, Windows Server®, and Windows Vista®are either registered trademarks or

trademarks of Microsoft Corporation in the United States and/or other countries.

Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

The product name of Windows 2000 are as follows:

Microsoft®Windows®2000 Professional

Microsoft®Windows®2000 Server

Microsoft®Windows®2000 Advanced Server

The product name of Windows XP are as follows:

Microsoft®Windows®XP Professional

Microsoft®Windows®XP Home Edition

Microsoft®Windows®XP Media Center Edition

Microsoft®Windows®XP Tablet PC Edition

The product name of Windows Vista are as follows:

Microsoft®Windows Vista®Ultimate

Microsoft®Windows Vista®Business

Microsoft®Windows Vista®Home Premium

Microsoft®Windows Vista®Home Basic

Microsoft®Windows Vista®Enterprise

The product names of Windows Server 2003 are as follows:

Microsoft®Windows Server®2003 Standard Edition

Microsoft®Windows Server®2003 Enterprise Edition

Microsoft®Windows Server®2003 Web Edition

Microsoft®Windows Server®2003 Datacenter Edition

The product names of Windows Server 2003 R2 are as follows:

Microsoft®Windows Server®2003 R2 Standard Edition

Microsoft®Windows Server®2003 R2 Enterprise Edition

Microsoft®Windows Server®2003 R2 Datacenter Edition

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

❒Media differ according to manual.

❒The printed and electronic versions of a manual have the same contents .

❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖About This Machine

Be sure to read the Safety Information in this manual before using the machine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine,

how to enter text, and how to install the CD-ROMs provided.

❖Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, toner, and other consumables.

❖Copy/ Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to

this manual for explanations on how to place originals.

❖Facsimile Reference

Explains Facsimile functions and operations.

❖Printer Reference

Explains Printer functions and operations.

❖Scanner Reference

Explains Scanner functions and operations.

❖Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

This manual covers all models, and includes descriptions of functions and

settings that might not be available on this machine. Images, illustrations, and

information about operating systems that are supported might also differ

slightly from those of this machine.

❖General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-

ing fax numbers, e-mail addresses, and user codes. Also refer to this manual

for explanations on how to connect the machine.

❖Security Reference

This manual is for administrators of the machine. It explains security func-

tions that you can use to prevent unauthorized use of the machine, data tam-

pering, or information leakage. For enhanced security, we recommend that

you first make the following settings:

• Install the Device Certificate.

• Enable SSL (Secure Sockets Layer) Encryption.

• Change the user name and password of the administrator using Web Image

Monitor.

For details, see “Setting Up the Machine”, Security Reference.

Be sure to read this manual when setting the enhanced security functions, or

user and administrator authentication.

❖PostScript 3 Supplement

Explains how to set up and use PostScript 3.

❖UNIX Supplement

For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❖Other manuals

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•AutoDocumentLinkGuide

Note

❒Manuals provided are specific to machine types.

❒“PostScript 3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

❒The following software products are referred to using general names:

*1 Optional

Product name General name

DeskTopBinder Lite and

DeskTopBinder Professional *1

DeskTopBinder

ScanRouter EX Professional *1 and

ScanRouter EX Enterprise *1

the ScanRouter delivery software

iii

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

About the Scanner Functions...............................................................................2

Display Panel..........................................................................................................3

Simplified Display.......................................................................................................3

Confirmation Displays ................................................................................................4

Scanner Features...................................................................................................8

1. Sending Scan Files by E-mail

Before Sending Scan Files by E-mail.................................................................11

Outline of Sending Scan Files by E-mail..................................................................11

Preparation for Sending by E-mail ...........................................................................12

Registering E-mail Addresses in the Address Book.................................................12

E-mail Screen...........................................................................................................13

Basic Operation for Sending Scan Files by E-mail...........................................14

Switching to the E-mail Screen ..........................................................................17

Specifying E-mail Destinations ..........................................................................18

Selecting the Destination from the Machine’s Address Book...................................18

Entering an E-mail Address Manually ......................................................................22

Selecting Destinations by Searching an LDAP Server.............................................23

Registering a Directly-Entered Destination in the Address Book .............................26

Specifying the E-mail Sender .............................................................................27

Selecting a Sender from the List ..............................................................................27

Using a Registration Number to Specify a Sender Name ........................................28

Selecting the Sender by Searching the Machine’s Address Book ...........................29

Specifying the E-mail Subject.............................................................................31

Specifying the E-mail Message ..........................................................................32

Selecting a Message from the List ...........................................................................32

Manual Entry of a Message .....................................................................................33

Simultaneous Storage and Sending by E-mail .................................................34

Sending the URL by E-mail......................................................................................35

2. Sending Scan Files to Folders

Before Sending Files by Scan to Folder ............................................................37

Outline of Sending Scan Files by Scan to Folder.....................................................37

Preparation for Sending by Scan to Folder ..............................................................40

Registering Destination Folders in the Address Book..............................................41

Scan to Folder Screen .............................................................................................42

Basic Operations When Using Scan to Folder..................................................43

Switching to the Scan to Folder Screen ............................................................45

Specifying Scan to Folder Destinations ............................................................46

Selecting the Destination from the Machine’s Address Book...................................46

Sending Files to a Shared Network Folder ..............................................................50

Sending Files to an FTP Server ...............................................................................54

Sending Files to an NDS Tree or NetWare Server ..................................................56

Registering the Path to the Selected Destination in the Address Book ...................60

Simultaneous Storage and Sending by Scan to Folder ...................................61

3. Storing Files Using the Scanner Function

Before Storing Files.............................................................................................63

Outline of File Storage under the Scanner Function ................................................63

Basic Operation for Storing Scan Files .............................................................65

Specifying File Information for a Stored File ....................................................67

Specifying a User Name ..........................................................................................67

Specifying a File Name ............................................................................................68

Specifying a Password.............................................................................................69

Displaying the List of Stored Files .....................................................................70

List of Stored Files ...................................................................................................70

Searching the List of Stored Files ............................................................................72

Checking Stored Files .........................................................................................74

Checking a Stored File Selected from the List .........................................................74

Checking Stored Files from a Client Computer........................................................76

Sending a Stored File ..........................................................................................77

Sending Stored Files................................................................................................77

Managing Stored Files.........................................................................................79

Deleting a Stored File...............................................................................................79

Changing Data for a Stored File...............................................................................80

4. Delivering Scan Files

Before Delivering Files ........................................................................................85

Outline of Scan File Delivery....................................................................................85

Preparing to Deliver a File........................................................................................86

Installing DeskTopBinder Lite from the Supplied CD-ROM .....................................87

Network Delivery Scanner Screen ...........................................................................88

Basic Operation for Delivering Files ..................................................................89

Switching to the Network Delivery Scanner Screen.........................................92

Specifying Delivery Destinations .......................................................................93

Selecting Destinations Registered in the Delivery Server’s Address Book..............93

Specifying the Sender .........................................................................................97

Selecting a Sender from the Sender List in the Delivery Server’s Destination List

....97

Selecting the Sender by Entering the Registration Number.....................................98

Selecting a Sender by Searching the Delivery Server’s Destination List .................99

Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server

...101

Simultaneous Storage and Delivery.................................................................102

5. Scanning Originals with the Network TWAIN Scanner

Before Using the Network TWAIN Scanner .....................................................103

Outline of the Network TWAIN Scanner.................................................................104

Preparing to Use the Network TWAIN Scanner .....................................................105

Installing the TWAIN Driver from the Supplied CD-ROM.......................................106

Basic Network TWAIN Scanner Operation ......................................................107

6. Various Scan Settings

Scan Settings .....................................................................................................109

Items for Specifying Scan Settings..................................................................110

Scan Type ..............................................................................................................110

Resolution ..............................................................................................................110

Scan Size ...............................................................................................................111

Edit .........................................................................................................................119

Adjusting Image Density...................................................................................120

Setting of Original Feed Type...........................................................................121

Original Orientation ................................................................................................121

Original Settings.....................................................................................................123

Batch, SADF ..........................................................................................................125

Divide .....................................................................................................................127

Scanning Multiple Pages of Originals as One File .........................................129

Setting File Type and File Name.......................................................................131

Setting File Type ....................................................................................................131

Setting File Name...................................................................................................133

Security Settings to PDF Files ...............................................................................135

Programs ............................................................................................................139

Registering Frequently Used Setting .....................................................................139

Recalling a Registered Content .............................................................................140

Changing a Registered Program............................................................................141

Deleting a Program ................................................................................................142

Changing the Registered Program Name ..............................................................142

Registering Initial Values for Initial Display ............................................................143

Scan Settings When Using Twain Scanner .....................................................144

Setting Original Orientation on the TWAIN Scanner ..............................................144

When Scanning Originals of Mixed Sizes Using TWAIN Scanner .........................146

7. Appendix

Relationship between Resolution and File Size..............................................147

When Using E-mail, Folder Sending, Storing or Network Delivery Function .........148

When Using as a TWAIN Scanner.........................................................................149

Relationship between File Type Specified for Scanning

and File Types for Sending E-mail and Folder..............................................151

Software Supplied on CD-ROM ........................................................................153

Quick Install............................................................................................................153

TWAIN Driver .........................................................................................................153

DeskTopBinder Lite................................................................................................154

Values of Various Set Items for Transmission/Storage/Delivery Function

.....156

Transmission Function ...........................................................................................156

Storage Function....................................................................................................158

Network Delivery Function .....................................................................................159

Specifications.....................................................................................................160

INDEX....................................................................................................... 161

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these

notes. They can be found in the “Safety Information” section of About This Ma-

chine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the

machine or to property. Be sure to read these notes. They can be found in the

“Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations

of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure

to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instruc-

tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur-

ther relevant information.

[]

Indicates the names of keys that appear on the machine’s display panel.

{}

Indicates the names of keys on the machine’s control panel.

About the Scanner Functions

This section describes functions you can use in the scanner mode.

For details about each function, see respective chapters.

❖Sending scanned files

There are several methods you can use to send captured data as files to com-

puters.

• Sending scan files by e-mail

For details, see chapter 1 “Sending Scan Files by E-mail”.

• Sending scan files to a shared folder

For details, see chapter 2 “Sending Scan Files to Folders”.

• Sending scan files to an FTP server

For details, see chapter 2 “Sending Scan Files to Folders”.

• Sending scan files to a NetWare server

For details, see chapter 2 “Sending Scan Files to Folders”.

• Delivering scan files using the delivery server

For details, see chapter 4 “Delivering Scan Files”.

❖Scanning originals using the TWAIN driver

Use the TWAIN driver to specify the machine where originals will be scanned

from a client computer. For details, see chapter 5 “Scanning Originals with

the Network TWAIN Scanner”.

❖Storing files

You can store scan files on the machine's hard disc. Stored files can be sent lat-

er. For details, see chapter 3 “Storing Files Using the Scanner Function”.

Note

❒When the Copy Data Security Unit is installed, if you scan an original that

was printed using the data security for copying function, the machine beeps

and an entirely gray page is sent or stored. You can use the log file to check

who scanned the confidential original. For details about the data security for

copying function, see Security Reference.

Reference

p.11 “Sending Scan Files by E-mail”

p.37 “Sending Scan Files to Folders”

p.85 “Delivering Scan Files”

p.103 “Scanning Originals with the Network TWAIN Scanner”

p.63 “Storing Files Using the Scanner Function”

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