Lexmark 5400 Series Manual

5400 Series All-In-One

Setup Solutions

January 2007 www.lexmark.com

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

All other trademarks are the property of their respective owners.

740 West New Circle Road

Lexington, Kentucky 40550

Edition notice

January 2007

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL,

INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO,

THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or

implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these

changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington,

Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House,

Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without

incurring any obligation to you. To obtain additional copies of publications related to this product, visit the Lexmark Web site at

www.lexmark.com.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries

in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service

may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used

instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by

the manufacturer, are the user’s responsibility.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation

developed exclusively at private expense.

Setup Solutions

This guide contains information about:

•“Safety information” on page 3

•“Finding information about the printer” on page 3

•“Using the control panel buttons and menus” on page 6

•“Changing print cartridges” on page 15

•“Achieving better print quality” on page 17

•“Ordering supplies” on page 20

•“Setup troubleshooting” on page 21

•“Resetting to factory default settings” on page 24

•“Removing and reinstalling the software” on page 25

Safety information

Use only the power supply and power supply cord provided with this product or the manufacturer's authorized

replacement power supply and power supply cord.

Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.

Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched

telephone network.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark

components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of

other replacement parts.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product

or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning

storm.

Use care when you replace a lithium battery.

CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.

Replace it only with the same or equivalent type of lithium battery. Do not recharge, disassemble, or incinerate

a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.

Finding information about the printer

Setup

sheet

Description Where to find

The Setup sheet gives you instructions for setting up

hardware and software.

You can find this document in the printer box or on the

Lexmark Web site at www.lexmark.com.

Getting Started

Setup Solutions

booklet

Description Where to find

The Getting Started booklet gives you instructions for

setting up hardware and software (on Windows

operating systems) and some basic instructions for

using the printer.

Note: If your printer supports Macintosh operating

systems, see the Mac Help:

1From the Finder desktop, double-click the Lexmark

5400 Series folder.

2Double-click the printer Help icon.

The Setup Solutions booklet tells you how to solve

printer setup problems.

Note: These documents do not ship with all printers. If

you did not receive a Getting Started booklet or a Setup

Solutions booklet, see the User's Guide instead.

You can find this document in the printer box or on the

Lexmark Web site at www.lexmark.com.

User's Guide

Description Where to find

The User's Guide gives you instructions for using the

printer and other information such as:

•Using the software (on Windows operating systems)

•Loading paper

•Printing

•Working with photos

•Scanning (if supported by your printer)

•Making copies (if supported by your printer)

•Faxing (if supported by your printer)

•Maintaining the printer

•Connecting the printer to a network (if supported by

your printer)

•Troubleshooting problems with printing, copying,

scanning, faxing, paper jams, and misfeeds

Note: If your printer supports Macintosh operating

systems, see the Mac Help:

1From the Finder desktop, double-click the Lexmark

5400 Series folder.

2Double-click the printer Help icon.

When you install the printer software, the User's Guide

will be installed.

1Click Start Programs or All Programs Lexmark

5400 Series.

2Click User's Guide.

If the link to the User's Guide is not on your desktop, follow

these instructions:

1Insert the CD.

The installation screen appears.

Note: If necessary, click Start Run, and then type

D:\setup, where Dis the letter of your CD-ROM drive.

2Click View User's Guide (including Setup

Troubleshooting).

3Click Yes.

An icon of the User's Guide appears on your desktop,

and the User's Guide appears on the screen.

You can also find this document on the Lexmark Web site

at www.lexmark.com.

Help

Description Where to find

The Help gives you instructions for using the software, if

your printer connects to a computer.

While in any Lexmark software program, click Help,

Tips Help, or Help Help Topics.

Lexmark Solution Center

Description Where to find

The Lexmark Solution Center software is included on

your CD. It installs with the other software, if your printer

connects to a computer.

To access the Lexmark Solution Center:

1Click Start Programs or All Programs Lexmark

5400 Series.

2Select Lexmark Solution Center.

Customer support

Description Where to find (North America) Where to find (rest of world)

Telephone support Call us at

•US: 1-800-332-4120

Monday–Friday (8:00 AM–11:00 PM EST)

Saturday (Noon–6:00 PM EST)

•Canada: 1-800-539-6275

Monday–Friday (9:00 AM–9:00 PM EST)

Saturday (Noon–6:00 PM EST)

•Mexico: 001-888-377-0063

Monday–Friday (8:00 AM–8:00 PM EST)

Note: Support numbers and times may

change without notice. For the most recent

phone numbers available, see the printed

warranty statement that shipped with your

printer.

Telephone numbers and support hours vary

by country or region.

Visit our Web site at www.lexmark.com.

Select a country or region, and then select

the Customer Support link.

Note: For additional information about

contacting Lexmark, see the printed

warranty that shipped with your printer.

E-mail support For e-mail support, visit our Web site:

www.lexmark.com.

1Click CUSTOMER SUPPORT.

2Click Technical Support.

3Select your printer family.

4Select your printer model.

5From the Support Tools section, click e-

Mail Support.

6Complete the form, and then click Submit

Request.

E-mail support varies by country or region,

and may not be available in some instances.

Visit our Web site at www.lexmark.com.

Select a country or region, and then select

the Customer Support link.

Note: For additional information about

contacting Lexmark, see the printed

warranty that shipped with your printer.

Limited Warranty

Description Where to find (US) Where to find (rest of world)

Limited Warranty Information

Lexmark International, Inc.

furnishes a limited warranty that

this printer will be free of defects in

materials and workmanship for a

period of 12 months after the

original date of purchase.

To view the limitations and conditions of

this limited warranty, see the Statement of

Limited Warranty included with this

printer, or set forth at

www.lexmark.com.

1Click CUSTOMER SUPPORT.

2Click Warranty Information.

3From the Statement of Limited

Warranty section, click Inkjet &

All-In-One Printers.

4Scroll through the Web page to view

the warranty.

Warranty information varies by

country or region. See the printed

warranty that shipped with your

printer.

Record the following information (located on the store receipt and the back of the printer), and have it ready when

you contact us so that we may serve you faster:

•Machine Type number

•Serial number

•Date purchased

•Store where purchased

Using the control panel buttons and menus

Using the control panel

The display shows:

•Printer status

•Messages

•Menus

Press To

1•Turn the printer on and off.

•Stop the print, copy, scan, or fax process.

2Copy Mode Access the copy default screen and make copies.

Note: The mode is selected when the button light is on.

3Scan Mode Access the scan default screen and scan documents.

Note: The mode is selected when the button light is on.

4Fax Mode Access the fax default screen and send faxes.

Note: The mode is selected when the button light is on.

5Photo Card Access the photo default screen and print photos.

Note: The mode is selected when the button light is on.

6Resize •In Copy mode: Change the size of a copy.

•In Photo Card mode: Change the size of a photo.

7Lighter / Darker Adjust the brightness of a copy, fax, or photo.

8Display the Copy, Scan, Fax, or Photo Card menu, depending on which mode is selected.

145

Press To

1•Return to the previous screen.

•Delete a letter or number.

2•Decrease a number.

•Delete a letter or number.

•Scroll through menus, submenus, or settings on the display.

3•Select a menu or submenu item that appears on the display.

•Feed or eject paper.

4•Increase a number.

•Enter a space between letters or numbers.

•Scroll through menus, submenus, or settings on the display.

5•Cancel a print, copy, scan, or fax job in progress.

•Clear a fax number or end a fax transmission and return to the fax default screen.

•Exit a menu or submenu, and return to the default copy, scan, fax, or photo card screen.

•Clear current settings or error messages, and return to default settings.

Press To

1A keypad number or symbol In Copy mode or Photo Card mode: Enter the number of copies or prints you

want to make.

In Fax mode:

•Enter fax numbers.

•Navigate an automated answering system.

•Select letters when creating a Speed Dial list.

•Type numbers to enter or edit the date and time shown on the display.

2Auto Answer Set the printer to answer all incoming calls when the button light is on.

3Pause / Redial In Fax mode:

•Display the last number dialed. Press or to view the last five numbers

dialed.

•Insert a three-second pause in the number to be dialed to wait for an

outside line or get through an automated answering system. Enter a pause

only when you have already begun entering the number.

4Phone Book Access any of the programmed Speed Dial numbers (1–89) or Group Dial

numbers (90–99).

5Start Color Start a color copy, scan, fax, or photo print job, depending on which mode is

selected.

6Start Black Start a black-and-white copy, scan, fax, or photo print job, depending on

which mode is selected.

Using the Copy menu

To access and navigate the Copy menu:

1From the control panel, press Copy Mode.

The copy default screen appears.

2If you do not want to change a setting, press Start Color or Start Black.

3If you want to change a setting, press .

4Press or repeatedly until the menu item you want appears.

5Press .

6Press or repeatedly until the submenu item you want or the setting you want appears.

7Press .

Note: Pressing selects a setting. An * appears next to the selected setting.

8To go into additional submenus and settings, repeat step 6 and step 7 as needed.

9If needed, press repeatedly to return to the previous menus and make other setting selections.

10 Press Start Color or Start Black.

Use this To

Copies1Specify how many copies to print.

Resize1•Specify the percentage for enlarging or reducing the original copy.

•Specify a specific copy size.

•Create a multiple-page poster.

Lighter / Darker1Adjust the brightness of a copy.

Quality1Adjust the quality of a copy.

Paper Size Specify the size of the paper loaded.

Paper Type Specify the type of paper loaded.

Repeat Image1Choose how many copies of an image to print on a page.

Collate Print one or more copies in the correct order.

N-Up1Choose how many pages to print on a page.

Original Size1Specify the size of the original document.

Original Type1Specify the type of the original document.

Tools •Maintenance

–View ink levels.

–Clean cartridges.

–Align cartridges.

–Print a test page.

•Device Setup—Customize printer setup settings.

•Defaults—Customize printer settings.

1Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 14.

Using the Scan menu

To access and navigate the Scan menu:

1From the control panel, press Scan Mode.

The scan default screen appears.

2Press or repeatedly until the scan destination you want appears.

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