Acroprint BioTouch Manual de usuario

BioTouch

User Manual

Important Claim

Thank you for purchasing the Acroprint BioTouch Time Clock. Before installing your

clock, please read this manual carefully to understand its proper use and to avoid

damaging it.

You may not distribute or change any content of this manual in part or in full without

written consent from Acroprint Time Recorder Company.

FCC Warning:

Note: This equipment has been tested and found to comply with the limits for a Class A

digital device, pursuant to Part 15 of the FCC rules. These limits are designed to

provide reasonable protection against harmful interference when the equipment is

operated in a commercial environment. This equipment generates, uses, and can

radiate radio frequency energy and, if not installed and used in accordance with the

instruction manual, may cause harmful interference to radio communications. Operation

of this equipment in a residential area is likely to cause harmful interference in which

case the user will be required to correct the interference at his or her own expense.

Caution: Changes or modifications not expressly approved by the party responsible for

compliance could void the user’s authority to operate the equipment.

Lithium Battery Caution:

The circuit board on this time clock is populated with a lithium battery to protect data or

programs stored in the Random Access Memory (RAM). Do not, under any

circumstances, attempt to replace the lithium battery in the time clock. Failure to comply

may invalidate your warranty. Battery replacement should be done by qualified

personnel wearing the proper eye protection.

CAUTION: Danger of explosion if the battery is incorrectly replaced. Replace only with

the same or equivalent type recommended by the manufacturer. Discard used batteries

according to the manufacturer’s instruction.

This product utilizes a battery that contains Perchlorate Material.

Perchlorate Material – special handling may apply,

See www.dtsc.ca.gov/hazardouswaste/perchlorate

Table of Contents

Before You Start!...........................................................................................................1

What’s In the Box?.......................................................................................................1

Setting up the clock’s rules...........................................................................................2

Shifts and Punch Setup.............................................................................................2

Adding or modifying employee information..................................................................4

Enroll an employee’s finger template at the clock.....................................................5

Setting up Managers....................................................................................................6

Manager access to the menu....................................................................................6

Setting the time and date.............................................................................................7

Employee punching......................................................................................................7

Reporting .....................................................................................................................8

Clock Data....................................................................................................................9

Adding a Missed Transaction....................................................................................9

Downloading Raw Transactions................................................................................9

Deleting All Transactions.........................................................................................10

Deleting All Enrolled Employees.............................................................................10

Initializing to Factory Defaults.................................................................................10

Cutoff Time.................................................................................................................10

Editing Data at the clock............................................................................................. 11

Appendix......................................................................................................................12

Cleaning the clock......................................................................................................12

Wall Mounting Instructions.........................................................................................12

Acroprint® Limited Warranty .....................................................................................13

Product Registration Card..........................................................................................14

Before You Start!

What’s In the Box?

•Acroprint BioTouch Time Clock

•5 Volts DC, 1A output Power Supply

•User Manual

•(1) Sample Proximity Badge

•Wall Mount Bracket w/screw

•Ziplok Bag: (3) Mounting Screws & (3) Plastic Wall Anchors

•(1) Table Stand Bracket

•(1) USB Flash Drive

1) Unpack time clock. Inspect for any damage that may have occurred during

shipment. Check box contents for any missing items.

2) If any damage is found or any parts are missing, please contact Acroprint

Customer Service at (800) 334-7190.

3) Connect the BioTouch power supply and plug it into a 120V/240V A/C power

source to turn the clock on.

Do not attempt to service the BioTouch Time Clock yourself.

Disassembling the clock will void the warranty. Always follow the

instructions in the User Guide.

•Do not place the clock in direct sunlight. Bright light may significantly affect

finger readings or cause finger verification to fail.

•The clock is designed for indoor use in a temperature range of 32-104º F (0-

40º C). The clock is not waterproof or shockproof. Keep the clock away from

heat sources such as radiators. Avoid dusty environments or exposure to

chemicals.

•The clock may be placed upright on a solid surface or mounted to a wall with

the included wall bracket & mounting screws. Avoid locations where the

device will be susceptible to vibrations and shock, such as a slamming door.

•The clock warranty does not cover defects or damages arising from improper

installation, improper storage, abuse, or unauthorized service.

Setting up the clock’s rules

Setting the clock rules involves setting up your shifts, punch parameters, and

holidays.

Shifts and Punch Setup

Shifts are used to determine the time of day that employees are due to start

work, leave and return from lunch, and leave for the day. These times are used

along with the Punch Early/Late Setup settings to mark unusual punches in red

on the timecard. An example would be when an employee punches in earlier

than their Shift Start time and the Early Shift Start setting, the punch will be in red

on the time card. This allows the supervisor to quickly isolate punches that are

outside of the company policies and procedures.

The steps involved in setting up or modifying the shifts and punch setup are to

download the current shift and punch settings to the USB stick, open them in

Excel, enter your company’s data, and then upload them back to the clock.

Step 1: If this is your initial setup, Acroprint has already loaded the shift file onto

the USB stick, so you can skip to step two. Otherwise, download the ‘Shifts’ file

to the USB stick.

a. Plug the USB stick into the side of the clock.

b. Press the ‘Menu’ button, then select Shift and press ‘OK’, then select

Download Shift and ‘OK’.

c. When completed, select Download Setup and ‘OK’.

d. When completed, press ‘ESC’ repeatedly to exit the menus or simply allow

the menus to time out.

e. Remove the USB stick from the clock.

Step 2: Open the files in Excel

a. Plug the USB stick into your computer.

b. If a directory does not automatically open, use Windows Explorer to

navigate to the USB directory.

c. Double click on the ‘Shift_Setup’ file. Excel should launch and open the

file. If not, run Excel and open the shift file from the USB stick’s directory.

d. Now double click to open the ‘Global_Setup’ file also.

Step 3: Enter your company’s rules

a. Read the information at the top of the ‘Shifts_Setup’ spread sheet and

then, starting with Shift one, enter the employees’ Start time, Lunch start,

Lunch end, and End time. Enter this information for each day worked.

Leave the scheduled days off blank.

b. Leave the ‘Cutoff’ time at midnight unless your employees work across

midnight. If so, see ‘Cutoff’ Time’ in the back of the manual.

c. When finished, Save the file back to the USB stick.

d. Now open the ‘Global_Setup’ file in Excel. There are two tabs: Holidays

and Punch. Click on Punch.

e. Read the information at the top of the Punch Early/Late Setup spread

sheet and then set the six settings according to your company’s policies.

f. Next, click on the Holidays Setup tab.

g. Enter your company’s holiday’s names and dates.

h. Save the file back to the USB stick.

i. Eject and remove the USB stick from your computer.

Step 4: Upload the files back to the clock

a. Plug the USB stick into the side of the clock

b. Press the ‘Menu’ button, then select Shift and press ‘OK’, then select

Upload Shift and ‘OK’.

c. When complete, select Upload Setup and ‘OK’.

d. When complete, press ‘ESC’ repeatedly to exit the menus or simply allow

the menus to time out.

e. Eject and remove the USB stick from the clock.

Adding or modifying employee information

Employees are added to the clock along with one or more of the following: a

password, a proximity card/badge number, a finger template.

The steps involved in adding or modifying employees are to download the current

clock user file to the USB stick, open the user file in Excel, make your additions

or changes, upload the user file back to the clock, and then enroll the employee’s

finger templates on the clock.

Step 1: If this is your initial setup, Acroprint has already loaded the user file onto

the USB stick, so you can skip to step 2. Otherwise download the user file to a

USB stick:

a. Plug the USB stick into the side of the clock.

b. Press the ‘Menu’ button, select User Mgt and ‘OK’, then Download User

and ‘OK’.

c. When complete, press ‘ESC’ repeatedly to exit the menus or simply allow

the menus to time out.

d. Remove the USB stick from the clock.

Step 2: Open the user file in Excel

a. Plug the USB stick into your computer.

b. If a directory does not automatically open, use Windows Explorer to

navigate to the USB directory.

c. Double click on the ‘User_Setup’ file.

d. Excel should launch and open the file. If not, run Excel and open the

‘User_Setup’ file from the USB directory.

Step 3: Enter your employee data

a. Follow the instructions at the top of the spread sheet and add your

employee(s) or modify existing data as necessary.

Note: An employee’s password and badge number can be entered via the

Excel spreadsheet and USB stick, but a finger template can only be

entered at the clock.

Note: Before setting an employee to Manager, see “Setting Up Managers”

b. Save the file back to the USB stick.

c. Remove the USB stick from your computer.

Step 4: Upload the ‘User_Setup’ file back to the clock

a. Plug the USB stick into the side of the clock.

b. Press the ‘Menu’ button, select User Mgt and ‘OK’, then ‘Upload User’ and

‘OK’.

c. When finished, press ‘ESC’ repeatedly to exit the menus or simply allow

the menus to time out.

d. Remove the USB stick from the clock.

Step 5: Enroll an employee’s finger template at the clock

a. Press the ‘Menu’ button, select User Mgt and ‘OK’, select UserView and

‘OK’, select the specific employee and ‘OK’ , select Edit and ‘OK’, and

then select Finger and ‘OK’.

b. The clock will request the user to press a finger (press and release quickly

for best results) at least twice to insure a good read. When completed, the

clock will return to the previous screen.

c. If you wish to record more than one finger for an employee, simply select

Finger and ‘OK’ again and repeat 2 above.

d. When finished, press ‘ESC’ once, then press ‘OK’ to save the finger

template(s).

e. Now press ‘ESC’ repeatedly to exit the menus or you can simply allow the

menus to time out.

Note: Employee card/badge numbers and passwords can be entered at the clock

by following Step 5 above; just select Card or Password instead of Finger on the

menu.

However, these types of entry are more easily done on the PC through the Excel

spread sheet.

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