Xerox WorkCentre 7655 Manual

WorkCentre 7655/7665

Tab Creation Supplement

Version 1.0

June 2006

WorkCentre 7655/7665 Tab Creation Supplement

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Prepared by:

Xerox

Global Knowledge and Language Services

800 Phillips Road

Webster, NY

14580

United States of America

information now allowed by statutory or judicial law or hereinafter granted, including without

limitations, material generated from the software programs which are displayed on the screen,

such as icons, screen displays, looks etc.

Xerox®, and all Xerox products mentioned in this publication are trademarks of Xerox

Corporation. Product names and trademarks of other companies are hereby acknowledged.

Changes, technical inaccuracies and typographical errors will be corrected in subsequent

editions.

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1. Introduction

This supplement is intended to help you to create copied and

printed documents with printed tab dividers.

Tab creation overview

Your system is capable of automatically creating copies or

prints with covers, inserts or printed tabs so that subsequent

manual sorting is not required.

Printed Jobs

For printed jobs, tabs are enabled from the Special Pages

tab in the print driver:

• To add blank or pre-printed tab stock use the Add

Inserts... option

• To add tab stock and print onto the tabs use the Add

Exceptions... option

Add Exceptions is a very powerful tool and enables each

page of your document to be printed with different output

settings such as 1-sided, 2-sided, or different stock.

This is the feature used to insert and print onto tab dividers.

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Copied Jobs

The Job Build feature is used to copy an original document

that has tab dividers. Refer to the Copying on Tabs section

for further detail.

Using This Supplement

The instructions in this booklet will help you print and copy

tab dividers

Specifications

Parameter Specification

Paper Tray Tab stock can only be loaded

into the Bypass Tray

Tab Stock Sizes A4, 8.5 x11 inches (9 x 11

inches)

Weight of tab stock Up to 176 g/m² or 47 lb bond

(90# Index/ 65# Cover) stock

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2. Setup This chapter describes how to load tab stock into the paper

tray and how to create tab masters.

Loading Tab Stock Into The Paper Trays

This procedure is the same for both copying and printing

onto tab stock.

NOTE Tab stock can only be loaded into Bypass Tray. The stock

you are using for the body of the document should be loaded

into any tray. Use 8.5 x 11 inch paper with 9 x 11 inch tab

stock or A4 paper with A4 tab stock in the same orientation.

Bypass Tray

1. Load the Single Straight Collated tab stock into the

bypass tray as follows:

a) Tabs to the left with tab 1 on top and at the front of

the tray.

b) Tabs in standard order. If more than one set of tabs

is required, the number and sequence of the tabs

loaded must match the number and sequence of

tabs to be printed. Any surplus tabs should be

removed from each set prior to starting the job.

c) If you have to reload tabs in case of jam or for any

reason, please make sure tab 1 is on top and at

front of the tray.

2. Move the rear guide against the rear edge of the tab

stock.

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Creating Tab Masters

Your document must contain a page with the text you want

printed on the tab for each tab divider in the set. These are

called the tab master pages and are the same size as the

body of your document, either 8.5x11 inches or A4. The

pages must be inserted in the correct place in your

document. To create the tab master pages you can either

use the Xerox Tab Template or create your own tab master

pages.

Using Xerox Tab Master Templates

1. Xerox provides templates for 5 position tab masters for

A4 or 8.5x11 inch documents in Microsoft Word. The

templates can be downloaded from http://www.xerox.com

- Search on ‘Tab Template’.

- Select ‘Templates for Laser Printers’

2. Open the template you require, save it as another file and

change the text on the tabs as required.

3. If you are making the tab masters for a copy job, print the

tab master pages onto plain stock either 8.5x11 inches or

A4 and insert the prints into the appropriate places in

your original document.

4. If you are creating tab masters for a print job, cut and

paste the tab master pages into the appropriate places in

your document.

5. You are now ready to copy or print your job.

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Creating Your Own Tab Master Pages

If you do not have access to the internet, or you use an

application other than Microsoft Word, create your own tab

master pages as follows:

NOTE Your WorkCentre will copy the information printed on a

standard A4 or 8.5x11 inch sheet of paper and shift the

image to the right so that it is copied onto the tab.

1. Create a document with as many pages as you require

tab dividers.

2. On each page create a text box on the right hand side of

the page containing the text you want on each tab.

Position the text box vertically to correspond with the tab

positions. The text can be vertical, read from the left side

of the page or read from the right side of the page.

3. Print the document onto plain paper.

4. Lay the prints of the tab master pages over the tab stock

and check the vertical position of the text against each

tab. You may need to adjust the vertical position of the

text boxes on your master to make the text align correctly

with the respective tabs.

5. If you are making the tab masters for a copy job, print the

tab master pages onto plain stock either 8.5x11 inches or

A4 and insert the prints into the appropriate places in

your original document.

6. If you are creating tab masters for a print job, cut and

paste the tab master pages into the appropriate places in

your document. Note the page numbers of the tab master

pages in your document. You will need this information

later.

7. You are now ready to copy or print your job.

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3. Copying Tabs using Build Job

Build Job allows the document to be broken into several

segments and copied segment by segment with different

settings applied to each segment. This section describes

how to copy an original document containing printed tab

dividers.

Load the Tab Stock into the Paper Tray

Load the tab stock into either the Bypass Tray as described

in Section 2.

Program Build Job

The job must be divided into segments. Each divider will be

a segment and each part of the body of the document

between the dividers will be a segment.

1. Input the number of sets you require.

2. Select the Job Assembly tab.

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3. Select Sample Job, select Sample Job On and Save.

This will enable you to print one sample set to ensure

that you have programmed the job correctly.

4. From the Job Assembly screen select Build Job.

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5. Select Build Job On and Save.

6. The Build Job screen will appear on the Basic Copying

screen.

7. Place the first segment of the body of the original in the

Document Handler.

8. Select the tray that contains the body stock.

9. Select your required 1 or 2-sided option and any other

settings for this segment.

10.Press Start. The first segment will be scanned to

memory.

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