Xerox WorkCentre 6400XF Manual de usuario

WorkCentre®

6400

Letter-size

Color Multifunction

Printer

Xerox WorkCentre 6400

Color Multifunction Printer

Evaluator Guide

2 Xerox WorkCentre 6400 Evaluator Guide

Section 1: Introducing the

WorkCentre 6400

Multifunction Printer

3Product Overview

5Conﬁgurations

Section 2: Evaluating Color

Multifunction Printers (MFPs)

7Overview

8Evaluate Deployment, Management

and Ease of Use

12 Productivity

14 Versatility

17 Reliability

18 Security

Section 3: Technical

Speciﬁcations, Supplies

and Support Resources

19 Conﬁguration Summary

20 Speciﬁcations and Supplies

21 Support and Additional

Information Sources

About this Guide

This Evaluator Guide introduces you to the Xerox WorkCentre®6400

color multifunction printer, describes its capabilities and features, and helps

you in your printer evaluation process.

Xerox WorkCentre 6400 Evaluator Guide 3

Section 1: Introducing the

WorkCentre®6400 Multifunction Printer

Product Overview

A powerhouse made for sharing

From its advanced networking to fast

operating speeds (up to 32 ppm color/

37 ppm black-and-white), the WorkCentre

6400 is tailor-made for large workgroups.

•

Multitasking. Access walk-up copying,

scanning or faxing functions when

you need them, even while other jobs

are printing. Spend your valuable time

working, not waiting for your turn.

•

Never wait for a job on hold. Exclusive

Print Around feature detects print jobs

waiting for additional resources (such as

a special paper size) and prints the next

print job in the queue.

All-in-one simplicity

The WorkCentre 6400 gives your business

crucial tools in an easy-to-use package.

•

Walk-up use is intuitive thanks to the

icon-based, 8-inch color touch screen

with help screens. It shares the same

simplicity our larger Xerox devices are

known for.

•

Easy supplies replacement. Toners

come pre-loaded and replacement is

simple thanks to the easy-access front

door, and email alerts notify you when

levels are low.

•

Automatic two-sided copying, printing

and fax receipt reduces ofﬁce paper use.

•

Regulate use and control costs. Set

limits to users’ access to copy and fax

functionality and control access to color.

Generate usage reports for analysis and

billing purposes.

•

Scan routing made easy. LDAP

capability integrates scanning with your

network address book.

•

Efcient nisher (standard on 6400XF)

staples your documents or offset stacks

jobs for grab-and-go convenience.

•

Annotate, edit and organize scanned

image ﬁles with Scan to PC Desktop®

SE Personal Edition (standard). Convert

scanned documents to editable text

formats such as Microsoft®Word®

and Excel®.

Unleash the productivity of your ofﬁce. We’ve taken

the ofﬁce-critical features of our large departmental

MFPs and packed them into this ultraproductive letter-

sized printer. It seamlessly integrates print, scan, fax

and copy functionality, and adds smart management

tools to simplify work for busy ofﬁces with high-volume

color requirements.

4 Xerox WorkCentre 6400 Evaluator Guide

Your processes simpliﬁed

The WorkCentre 6400 delivers advanced,

easy-to-use technologies that streamline

your business-critical work processes.

•

Turn a shared multifunction printer

into your own personal multifunction

printer. The WorkCentre 6400 is built on

the powerful Xerox Extensible Interface

Platform™ (EIP), a web- and standards-

based technology that lets you add

applications for easy access right from

the touch screen. For example, Scan

to PC Desktop®software (optional

Professional version) seamlessly

integrates with EIP for customized

scanning menus that match your

speciﬁc workﬂows.

•

Full-functioned scanning includes a wide

range of document routing capabilities.

Store scans in a public or private folder

on the hard drive with Scan to Mailbox.

Send ﬁles to a pre-assigned “home”

destination with Scan to Home. Scan ﬁles

directly to email addresses or store on a

central server with network scanning.

•

Automate repetitive job processes

by automatically routing scanned

documents to predeﬁned folders on your

computer or as attachments to emails

with convenient scan templates.

•

Store frequently printed documents

directly on the device for reprinting later.

•

Convert paper documents to text-

searchable PDFs in one step for easy

archiving, organizing and searching.

WorkCentre 6400 Quick Facts

32 ppm color,•

37 ppm black-and-white

Up to 2400 x 600 dpi•

Standard automatic two-sided•

color copy/print

True Adobe• ®PostScript®3™,

PCL 5c and PCL 6 support

Print/Copy/Scan/Fax

8.5 x 14 in.

ppm color

Section 1: Introducing the

WorkCentre®6400 Multifunction Printer

Product Overview

Xerox WorkCentre 6400 Evaluator Guide 5

WorkCentre 6400S

The WorkCentre 6400 delivers

standard network printing, copying

and network scanning.

Print Capabilities

•

Print speeds of up to 32 ppm color/

37 ppm black-and-white (Letter);

up to 30 ppm color/

35 ppm black-and-white (A4)

•

Automatic two-sided output

•

First-Page-Out-Time (FPOT) as fast

as 16 seconds

•

Up to 2400 x 600 dpi print resolution

•

Page Description Languages: PCL®5c,

PCL 6, Adobe®PostScript®3™, PDF 1.6,

TIFF, JPEG

•

Print Features: Automatic two-sided,

Custom page size, N-Up, Banner sheet,

Inserts, Covers, Booklet creation, Mirror

image, Collation, Watermarks, Scaling,

Print Around, Sample set, Secure print,

Delayed print, Saved Job

Copy Capabilities

•

Copy speed of up to 32 ppm color/

37 ppm black-and-white (Letter/A4)

•

Automatic two-sided output

•

Standard Duplex Auto Document

Feeder (DADF)

•

First-Copy-Out Time (FCOT) as fast

as 16 seconds

•

600 x 600 dpi copy resolution

•

Copy Features: Automatic two-sided,

Collation, Reduce/Enlarge 25 to 400%,

Lighten/darken, Booklet creation,

covers, Inserts, Annotations, Bates

Stamping, Transparency separators,

Multiple-up, Build Job, Sample copy, Save

copy settings

Scan Capabilities

•

Up to 30 ipm color/35 ipm black-

and-white scan speed (via DADF)

•

Automatic two-sided scanning

(via DADF)

•

Up to 600 x 600 dpi scan resolution

•

File Formats: PDF, JPEG, TIFF,

Multipage TIFF

•

Scan Destinations: Scan to Mailbox,

Scan to Email, Scan to File, Scan to Home

•

Scan Software: Xerox Scan to

PC Desktop®Personal Edition

Controller

•

800 MHz processor

•

Memory: 1 GB

•

80 GB hard drive

•

Connectivity: 10/100/1000Base-TX

Ethernet, USB 2.0 (print only), IPv4

and IPv6

Paper Handling (standard)

•

DADF: 50 sheets; Custom sizes:

5.8 x 8.3 in. to 8.5 x 14 in./148 x 210 mm

to 216 x 356 mm; Weights: 12.5

to 28 lb./50 to 105 gsm

•

Multipurpose Tray 1: 100 sheets;

Custom sizes: 3.6 x 5.8 in. to

8.5 x 14 in./97 x 147 mm to

216 x 356 mm;

Weights: 16 lb. bond to 80 lb. cover/

60 – 210 gsm;

Weights (duplex): 16 lb. bond to

40 lb. bond/60 – 150 gsm

•

Tray 2: 500 sheets;

Sizes: 8.5 x 11 in./A4 (210 x 297 mm);

Weights: 16 – 24 lb. bond/60 – 90 gsm

•

Media Types: plain paper,

transparencies, card/cover, glossy,

labels, envelopes

Paper Handling (optional)

•

500-sheet Feeder (Tray 3 and Tray 4):

Sizes: Letter, Legal, Executive, US Folio,

A4, B5 JIS; Weights: 16 – 24 lb. bond/

60 – 90 gsm

Finishing (optional)

•

600-sheet Finisher with

30-sheet stapling

Reliability

•

Duty cycle up to 120,000 pages/month

•

One-year on-site warranty, Xerox

Total Satisfaction Guarantee

Section 1: Introducing the

WorkCentre®6400 Multifunction Printer

Conﬁgurations

6 Xerox WorkCentre 6400 Evaluator Guide

WorkCentre®6400X

Builds on the WorkCentre 6400S with the

addition of:

Fax Capabilities

•

Transmission Speed: 33.6 Kbps modem

•

Up to 300 x 300 dpi (superﬁne)

resolution

•

Embedded Fax

•

LAN fax

•

Internet Fax

•

Network Server Fax enablement

•

Fax Features: Junk fax ﬁlter, Mailboxes

and Polling, Secure Fax, Delayed Send,

Speed dials (up to 200), Group dials

WorkCentre 6400XF

Builds on the WorkCentre 6400X

with the addition of:

Paper Handling (standard)

•

500-sheet Feeder (Tray 3 and Tray 4)

—Sizes: Letter, Legal, Executive, US Folio,

A4, B5 JIS;

Weights: 16 – 24 lb. bond/60 – 90 gsm

Finishing (standard)

•

600-sheet Finisher with

30-sheet stapling

Optional

Conﬁgure the WorkCentre 6400 to meet

your speciﬁc needs with a range of

optional accessories:

Controller

•

Wireless Ethernet networking

•

Foreign Device Interface

Paper Input

•

500-sheet feeder (Tray 3 and Tray 4)*

Finishing

•

600-sheet Finisher with

30-sheet stapling*

Miscellaneous

•

Stand

*Standard on WorkCentre 6400XF conﬁguration.

Xerox WorkCentre 6400 Evaluator Guide 7

Section 2: Evaluating Color

Multifunction Printers (MFPs)

Overview

Deployment, Management and

Ease of Use

How does the MFP simplify deployment,

management and daily use?

Productivity

Can the MFP keep up with the demands

of your daily and monthly workloads?

Versatility

Does the MFP deliver the range of

capabilities your ofﬁce requires?

Reliability

Is the MFP durable enough to meet

users’ demands, and is it backed by

quality service?

Security

Does the MFP help ensure that

conﬁdential information stays private?

This section examines each of the

above evaluation criteria in greater

detail, covering the speciﬁc features

and performance attributes you should

look for in a color workgroup MFP. When

the same criteria are used to evaluate

every device under consideration, you’ll

see how the WorkCentre®6400 color

multifunction printer excels against other

manufacturers’ products.

Based on continuous study of our customers’ business-productivity

requirements, it is recommended that the following criteria be used when

evaluating which color MFP to purchase for your ofﬁce.

Global Print

Driver

Mobile Express Driver

8 Xerox WorkCentre 6400 Evaluator Guide

Section 2: Evaluating Color

Multifunction Printers (MFPs)

Evaluate Deployment, Management

and Ease of Use

How the WorkCentre® 6400

exceeds the deployment

requirement:

Installation

Easy installation starts with unpacking the

MFP and ends when it’s powered up,

connected to your network, and ready to

use. The WorkCentre 6400 multifunction

printer includes a quick install guide, which

walks you through the installation of

optional accessories, connecting the MFP

to the network and a power source, and

initial start-up. Settings such as language

selection and feature setup are completed

either at the large, color touch-screen

on the WorkCentre 6400 multifunction

printer’s front panel, or via the use of

remote management software such as

Xerox CentreWare®IS or CentreWare Web.

Easy driver deployment

Xerox includes an installation CD

that features an easy, wizard-based

process to install print and scan drivers.

If preferred, print drivers can be easily

downloaded from the Xerox website.

Also, drivers can automatically be

installed in ofﬁces that utilize remote

desktop-management software.

Plus, the WorkCentre 6400 supports two

innovative new print drivers that can

greatly simplify installing, managing and

supporting printers and multifunction

devices on the network, and increase end-

user productivity:

•

Xerox Mobile Express Driver (X-MED)

makes it easy for mobile users to ﬁnd,

use and manage Xerox and non-Xerox

devices in every new location. Plug into a

new network, and X-MED automatically

discovers available printers and provides

status and capability information. Save

a list of “favorite” printers for each

location, store application print settings

for use on any printer in any network,

and greatly reduce mobile support calls

to IT.

Installing a multifunction device can be challenging, whether an IT staff handles

deployment in a larger organization or if the MFP is being installed in a smaller ofﬁce

with no IT resources. The process isn’t limited to physically placing the unit in its new

environment, but also may include integration with an existing network infrastructure.

Also, consider the steps required to deploy printing and scanning services to multiple

users; can the process be automated? Evaluate the management tools delivered

with the MFP, and whether they will ease the task of managing the device. Lastly,

think about ease of use. Is the device simple to operate, and will users quickly feel

comfortable with it? Are the user interfaces, both the front panel and print driver, well

designed and easy to navigate?

Xerox WorkCentre 6400 Evaluator Guide 9

•

Xerox Global Print Driver (X-GPD) is a

truly universal print driver that lets IT

administrators install, upgrade and

manage Xerox and non-Xerox devices

from a single driver. It provides a

consistent, easy-to-use interface for end-

users, reducing the number of support

calls, and simplifying print services

management.

In addition, these drivers provide users

with a consistent single interface for all

printers, with real-time, dynamic reports of

printer status. As a result, users can easily

identify the best printer for their needs,

quickly choose the correct options and see

updated consumables status without the

assistance of IT.

To learn more, and to download X-GPD

and X-MED free, visit xerox.com/global

and xerox.com/mobile.

How the WorkCentre® 6400

exceeds the management

requirement:

Xerox management software

Xerox CentreWare®Web is a powerful

device management solution for IT

departments. This free software eases

the chore of installing, conﬁguring,

managing, monitoring and pulling reports

from SNMP-compliant networked printers

and multifunction printers throughout

your enterprise—regardless of vendor.

Xerox also addresses enterprise asset

management through compatibility

with network management tools for Sun,

Novell, Microsoft and other environments.

The WorkCentre 6400 multifunction

printer also includes CentreWare IS,

an embedded web server that allows

users and IT personnel to perform

detailed status checks on the system and

consumables, administer system settings,

and manage access and accounting

controls via any standard web browser.

Xerox Standard Accounting software

adds helpful remote-management

capabilities, such as additional reporting

options, setting quotas and output limits,

and more.

Network management

The WorkCentre 6400 multifunction

printer integrates into virtually any

network environment. Network

conﬁguration is simple via the front panel,

CentreWare IS or CentreWare Web. The

WorkCentre 6400 multifunction printer

supports many common network protocols

and integrates with various network

management applications via CentreWare

plug-ins.

Xerox ofﬁce services

Lastly, Xerox offers a host of productivity-

enhancement services for managing

an ofﬁce’s document output and asset

infrastructure. Such services deliver

measurable business results by leveraging

a powerful set of ofﬁce technologies,

business processes, methodologies

and software tools to reduce costs and

improve productivity. These offerings are

summarized in Section 3 of this guide.

CentreWare Web provides easy, wizard-based

setup and administrative assistance.

The 8-inch, full-color touch screen on the

WorkCentre 6400 features large, intuitive icons

for easy walk-up operation.

10 Xerox WorkCentre 6400 Evaluator Guide

How the WorkCentre®6400

exceeds the ease-of-use

requirement:

Color front panel interface

The WorkCentre 6400 multifunction

printer’s cutting-edge, 8-inch, full-color

touch screen redeﬁnes walk-up ease-of-

use. Whether printing, copying, scanning,

faxing or emailing, the bright, colorful

display guides users from start to ﬁnish

with large, clear, easily recognizable icons.

Once a feature is selected, the tab-based

interface gives users fast access to the

most commonly-accessed features with

intuitive navigation to advanced settings.

Buttons to the left of the color screen give

single-click access to the feature-selection

screen, the default feature screen (usually

copy), job status and machine status.

Buttons to the right of the screen include

an alpha-numeric keypad and the start

button, and familiar buttons for powering

on the device, clearing job programming,

interrupting a current job and stopping

a job.

Bi-directional print drivers

Print drivers for the WorkCentre 6400

multifunction printer provide easy, intuitive

job programming as well as updated

system-status information. Like the front-

panel user interface, the print drivers are

organized by tabs for intuitive access

to features. The most commonly used

features are located on the default tab,

with advanced features easily accessible

when programming more complex jobs.

The print drivers also provide bi-directional

information such as system status,

consumable status, job status, currently

loaded paper sizes, installed options

and more.

Pre-loaded toners are easy to access

and replace.

The WorkCentre 6400 multifunction

printer’s user interface shown with

EIP-customized functions.

Section 2: Evaluating Color

Multifunction Printers (MFPs)

Evaluate Deployment, Management

and Ease of Use

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