Ricoh Pro 8100S Manual de usuario

For safe and correct use, be sure to read the Safety Information in

"Read This First" before using the machine.

For information not in this manual, refer to

the HTML/PDF ﬁles on the supplied

CD-ROM.

Troubleshooting

Adding Paper and Toner

Web Image Monitor

Document Server

Scan

Copy

Getting Started

Easy Search

User Guide

Guide to the Names and Functions

of the Machine's Control Panel

2 3 41

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Display panel1.

Displays keys for each function, operation status,

or messages. See "How to Use the Screens on

the Control Panel", Getting Started .

[Reset] key2.

Press to clear the current settings.

[Program] key (copier, Document Server,3.

and scanner mode)

Press to register frequently used settings, or•

to recall registered settings. See "Registering

Frequently Used Functions", Convenient

Functions .

Press to program defaults for the initial•

display when modes are cleared or reset,

or immediately after the main power switch

is turned on.

See "Changing the Default Functions of the

Initial Screen", Convenient Functions .

[Interrupt] key4.

Press to make interrupt copies. See "Interrupt

Copy", Copy/ Document Server .

Main power indicator5.

The main power indicator goes on when you turn

on the main power switch.

[Energy Saver] key6.

Press to switch to and from Low Power mode or Sleep

mode. See "Saving Energy", Getting Started .

When the machine is in Low Power mode, the

[Energy Saver] key is lit. In Sleep mode, the

[Energy Saver] key ashes slowly.

[Login/Logout] key7.

Press to log in or log out.

[User Tools] key8.

Press to change the default settings to meet

your requirements. See "Accessing User Tools",

Connecting the Machine/ System Settings .

You can nd out where to order expendable

supplies and where to call when a malfunction

occurs. You can also print these details. See

"Checking Inquiry Using the User Tools",

Maintenance and Specications .

[Paper Setting] key9.

Specify settings for the paper tray. See Paper

Settings .

[Counter] key10.

Press to check or print the counter value. See

"Counter", Maintenance and Specications .

Simple Screen

When you press the {Simple Screen}key, the screen changes

to the simple screen. Letters and keys are displayed at a larger

size, making operations easier.

Certain keys do not appear on the simple screen.

[Language] key11.

Press to change the language of the display.

See "Changing the Display Language", Getting

Started .

[Simple Screen] key12.

Press to switch to the simple screen. See

"Switching Screen Patterns", Getting Started .

[ # ] key (Enter key)13.

Press to conrm values entered or items specied.

[Start] key14.

Press to start copying, printing, scanning, or

sending.

[Sample Copy] key15.

Press to make a single set of copies or prints to

check print quality before making multiple sets.

See "Sample Copy", Copy/ Document Server

[Stop] key16.

Press to stop a job in progress, such as copying,

scanning or printing.

[Clear] key17.

Press to delete a number entered.

Number keys18.

Use to enter the numbers for copies and data for

the selected function.

Data In indicator (printer mode)19.

Flashes when the machine is receiving print jobs

from a computer. See Print .

[Check Status] key20.

Press to check the machine's system status,

operational status of each function, and current

jobs. You can also display the job history and the

machine's maintenance information.

Function keys21.

No functions are registered to the function keys

as a factory default. You can register often used

functions, programs, and Web pages. For details,

see "Conguring function keys", Getting Started

[Home] key22.

Press to display the [Home] screen. For details,

see "How to Use the [Home] Screen".

Screen brightness slider23.

Adjusts display panel brightness.

Media access lamp24.

Lights up when a memory storage device is

inserted in the media slot.

Media slots25.

Use to insert an SD card or a USB ash memory

device.

See if original is 1-sided or

2-sided (duplex).

BPress [Dup./ Combine/

Series].

CSelect the original and copy types and/or

the orientation.

Place the originals, and then press the {Start}key.

Duplex

1-Sided →2-Sided

Copies two 1-sided pages

on one 2-sided page.

2-Sided →2-Sided

Copies one 2-sided page on

one 2-sided page.

Combine

1-sided Combine

Copies multiple 1-sided or 2-sided

originals on one side of copy paper.

2-sided Combine

Copies multiple 1-sided originals

on two sides of copy paper.

Copies multiple 2-sided originals

on two sides of copy paper.

For more functions on Combine, see "Basic

Copying", Copy/ Document Server .

APress the {Home}key on the bottom

left of the control panel, and press the

[Copier] icon on the [Home] screen.

BPress the {Reset}key.

CPlace the originals.

• ExposureGlass

(Face down)

• 

Auto Document

Feeder (Face up)

Make desired settings.

E Enterthenumberofcopies.

FPress the {Start}key.

Paper Size

You can check the paper

size using the scale on the exposure glass.

Auto Image Density

Dark texture originals will be copied so that

background will not be reproduced.

Auto Paper Select

Selects a suitable size of paper automatically.

Paper Size

Tips

Auto Reduce/Enlarge

APress [Auto Reduce /

Enlarge].

BSelect the paper size.

Place the originals, and then press the {Start}key.

Preset Reduce/Enlarge

A Press[Reduce/Enlarge].

BSelect a ratio, and then

press [OK].

Place the originals, and then press the {Start}

key. (Paper size is selected automatically.)

How to Reduce/Enlarge...

(Basic Copying)

How to save paper...

Quick Reference Copy Guide

How to make Copies...

(Placing Originals, Paper Specifications and Adding Paper , Basic Copying)

Reduce/Enlarge

Zoom: You can specify the reproduction•

ratio in increments of 1%.

Magnification: You can specify the horizontal•

and vertical reproduction ratios, individually.

Series Copies

Separately copies the front and back of a•

2-sided original onto two sheets.

Booklet/Magazine

Copies two or more originals in page order.•

Edit/Stamp

Image Repeat/Double Copies: The original•

image is copied repeatedly.

Centering: Moves image to center.•

Erase:Erasesthecenterand/orallfour•

sides of the original image.

Stamps: Copies with the date, page numbers, etc.•

Cover/Slip Sheet

Front Cover / Back Cover: Creates cover sheets.•

Designate: Copies certain pages of the•

original onto designation sheets.

Advanced features

(Basic Copying)

How to finish your document...

Staple

ASelect one of the stapling positions

(Copies will be sorted automatically).

B Enterthenumberofcopysets.

CPlace the originals, and then

press the {Start}key.

Punch

ASelect one of the punch hole positions

(Copies will be hole punched).

B Enterthenumberofcopysets.

CPlace the originals, and then press the

{Start}key.

Staple and Punch can be done at the

same time.

Availability of finishing depends on your

configuration.

Why use it...

•To store often used documents centrally

and print on demand.

•To reduce network load.

How to use in copy mode...

APress [Store File].

B Enterafilename,

user name, or

password if necessary.



CSpecify a folder in which to store the

document if necessary.

DPress [OK].

EPlace the originals.

Make the scanning settings for the original.

GPress the {Start}key.

The machine stores scanned originals in

memory and makes one set of copies.

To find your document, press the {Home}

key on the bottom left of the control panel,

and press the [Document Server] icon on the

[Home] screen.

For more functions on Document Server,

see "Document Server", Copy/ Document

Server .

(Basic Copying)

Document Server

Chapter references in this guide refer to the bundled OI CD; Copy/ Document Server .

(Basic Copying, Advanced Copying)

To use the scanner functions, several

settings must be made beforehand.

For details about these settings,

see "Accessing User Tools", Connecting

the Machine/ System Settings

and

Scan

on the supplied CD-ROM.

How to scan...

APress the {Home}key on the lower

left of the control panel, and press the

[Scanner] icon on the [Home] screen.

BMake sure that no previous settings

remain. If a previous setting remains,

press the {Reset}key.

C Pressthe[E-mail]or[Folder]tab.

DPlace originals.

EIf necessary, specify the scan settings

according to the original to be scanned.

FIf necessary, press [Send File Type /

Name] to specify settings such as file

name and file format.

How to use Scan to E-mail/Scan to Folder...

(BasicProcedureforSendingScanFilesbyEmail.

Basic Procedure When Using Scan to Folder)

GSpecify the destination(s). You can specify

multiple destinations.



For scan to e-mail:

Before you select destination(s), make

sure you have selected [To]. If necessary,

press [Cc] or [Bcc], and then select

destination(s).

HFor scan to e-mail only

Specify the e-mail sender.

Depending on the security settings,

the logged-in user may be specified as

[Sender Name].

• Tospecifythee-mailsender,press

[Sender Name].

• Selectasender.

• Press[OK].

• Forreceptionconfirmatione-mail,press

[Recept. Notice].

IFor scan to e-mail only

Enterasubjectlineifnecessary.

• Press[Subject].

• Enterthesubject.

• Press[OK].

JPress the {Start}key.

Available scan functions:

A ScantoE-mail

BScan to Folder (SMB/FTP/NCP)

CScan Using WSD (Web Services on

Devices)

DStore to Hard Disk

ESave to Memory Storage Device

FScan to Delivery Server

GScan via TWAIN Driver

For details about C, E, F, and G, see Scan

on the supplied CD-ROM.

Quick Reference Scanner Guide

APress the {User Tools}key.

BPress [Address Book Mangmnt].

CCheck that [Program / Change] is

selected.

DSelect the name whose e-mail address

you want to register. Press the name key,

or enter the registered number using the

number keys.

E Press[E-mail].

F Press[Change]under"E-mailAddress".

G Enterthee-mailaddress.

HPress [OK].

IPress [OK].

J Press[Exit].

KPress the {User Tools}key.

For details about registering folders, see

"Registering Addresses and Users",

Connecting the Machine/ System Settings

Registering an E-mail destination...

(Registering Addresses and Users, Connecting the

Machine/ System Settings )

How to save to the machine’s hard

disk...

(Storing and Saving the Scanned Documents)

APress the {Home}key on the lower

left of the control panel, and press the

[Scanner] icon on the [Home] screen.

BMake sure that no previous settings

remain. If a previous setting remains,

press the {Reset}key.

CPlace originals.

DPress [Store File].

EPress [Store to HDD].

FIf necessary, specify the stored file's

information, such as [User Name], [File

Name], [Password], and [Select Folder].

GPress [OK].

HIf necessary, press [Scan Settings]

to specify scanner settings such as

resolution and scan size.

IPress the {Start}key.

For details about saving to a memory

storage device, see "Storing the Scanned

Documents to a USB Flash Memory

Device or SD Card", Scan on the

supplied CD-ROM.

Why use it?

To store scanned files in the hard disk of the

machine for later (shared) use. (See Scan .)

Displaying a list of files stored on the machine's hard disk

(Storing and Saving the Scanned Documents)

APress the {Home}key on the lower left of

the control panel, and press the [Scanner]

icon on the [Home] screen.

BPress [Select Stored File].

CSpecify the folder in which to save the

stored files.

The list of stored files is displayed.

Chapter references in this guide refer to the bundled OI CD; Scan and Connecting the Machine/ System Settings .

How to save to the machine's hard disk...

TABLE OF CONTENTS

How to Read the Manuals.................................................................................................................................6

Symbols Used in the Manuals.......................................................................................................................6

Model-Specific Information............................................................................................................................... 7

Names of Major Features..................................................................................................................................8

1. Easy Search

Searching by What You Want to Do................................................................................................................9

Reducing my Costs......................................................................................................................................... 9

Converting Documents to Electronic Formats Easily................................................................................. 10

Registering Destinations...............................................................................................................................11

Operating the Machine More Effectively.................................................................................................. 11

What You Can Do with This Machine............................................................................................................13

Customizing the [Home] Screen.................................................................................................................13

Making Copies Using Various Functions................................................................................................... 14

Printing Data Using Various Functions........................................................................................................15

Utilizing Stored Document.......................................................................................................................... 16

Connecting Two Machines for Copying....................................................................................................17

Using the Scanner in a Network Environment...........................................................................................18

Embedding Text Information in Scanned Files...........................................................................................18

Preventing Information Leakage (Security Functions)............................................................................... 19

Centrally Controlling Scan Conditions and Distribution...........................................................................20

Monitoring and Setting the Machine Using a Computer......................................................................... 20

Preventing Unauthorized Copying............................................................................................................. 21

2. Getting Started

Guide to Names and Functions of Components............................................................................................23

Guide to Functions of the Attention Light....................................................................................................26

Guide to Functions of the Machine's Options................................................................................................29

Guide to Functions of the Machine's External Options.............................................................................29

Changing the Display Language.................................................................................................................... 31

How to Use the [Home] Screen...................................................................................................................... 32

Adding Icons to the [Home] Screen........................................................................................................... 33

Registering Frequently Used Functions........................................................................................................... 37

Registering Functions in a Program............................................................................................................ 37

Turning On/Off the Power..............................................................................................................................43

Turning On the Main Power........................................................................................................................43

Turning Off the Main Power........................................................................................................................43

Logging In the Machine...................................................................................................................................45

When the Authentication Screen is Displayed.......................................................................................... 45

User Code Authentication Using the Control Panel.................................................................................. 45

Logging In Using the Control Panel............................................................................................................45

Logging Out Using the Control Panel.........................................................................................................46

Placing Originals..............................................................................................................................................47

Placing Originals on the Exposure Glass...................................................................................................47

Placing Originals in the Auto Document Feeder....................................................................................... 47

3. Copy

Basic Procedure................................................................................................................................................49

Auto Reduce / Enlarge....................................................................................................................................51

Duplex Copying............................................................................................................................................... 53

Specifying the Original and Copy Orientation.........................................................................................55

Combined Copying......................................................................................................................................... 57

One-Sided Combine................................................................................................................................... 58

Two-Sided Combine....................................................................................................................................59

Copying onto Custom Size Paper from the Multi Bypass Tray (Tray 7)......................................................62

Copying onto Envelopes................................................................................................................................. 63

Copying onto Envelopes from the Multi Bypass Tray (Tray 7)................................................................ 63

Copying onto Envelopes from the Wide Large Capacity Tray................................................................64

Sort.................................................................................................................................................................... 65

Changing the Number of Sets.................................................................................................................... 65

Storing Data in the Document Server............................................................................................................. 67

4. Print

Quick Install...................................................................................................................................................... 69

Displaying the Printer Driver Properties.......................................................................................................... 70

Standard Printing..............................................................................................................................................71

When Using the PCL 6 Printer Driver..........................................................................................................71

Printing on Both Sides of Sheets......................................................................................................................72

When Using the PCL 6 Printer Driver..........................................................................................................72

Types of 2 sided Printing............................................................................................................................. 72