Ricoh Aficio MP C3500 Manual de usuario
Operating Instructions
About This Machine
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in this manual before using the machine.
Getting Started
Entering Text
Appendix
1
2
3
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Laser Safety:
This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This
equipment contains four AlGalnP laser diodes, 7-milliwatt, 645-660 nanometer wavelength for each
emitter. This equipment does not emit hazardous light, since the beam is totally enclosed during all cus-
tomer modes of operation and maintenance.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see p.12 “Machine Types”.)
• Type 1: C3535/DSc535/LD435c/Aficio MP C3500
• Type 2: C4540/C4540g/DSc545/DSc545g/LD445c/Aficio MP C4500/Aficio MP C4500G
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Power Source
120V, 60Hz, 12A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see Troubleshooting.
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Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
ii
❖Other manuals
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒“PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.
❒The following software products are referred to using general names:
*1 Optional
Product name General name
DeskTopBinder Lite *1 and DeskTopBinder
Professional
DeskTopBinder
ScanRouter EX Professional *1 and ScanRout-
er EX Enterprise *1
The ScanRouter delivery software
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What You Can Do with This Machine
This section introduces the features of this machine.
Note
❒For details about options, see “Options”.
Reference
p.14 “Options”
Copier, Facsimile, Printer, and Scanner Functions
This machine provides copier, facsimile (optional), printer, and scanner functions.
• You can make copies of originals. With a finisher (optional), you can staple
copies. See Copy/Document Server Reference.
• You can send originals by fax or e-mail, and receive faxes from other parties.
See Facsimile Reference.
• You can print documents created in applications. See Printer Reference.
You can print documents from Windows 95/98/Me (TCP/IP, IPP), Windows
2000 (TCP/IP, IPP), Windows XP/Server 2003 (TCP/IP, IPP), Windows NT
4.0 (TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) en-
vironments because the machine supports all these. (multi-protocol)
• You can scan originals and send scan files to a computer. See Scanner Reference.
AQH002S
iv
Utilizing Stored Documents
You can store files scanned by this machine, or files sent from other fax machine
or computers, into the machine's hard disk. You can print and fax stored files as
required. You can also change print settings and print multiple documents (Doc-
ument Server).
• With DeskTopBinder (optional), you can search, check, print and delete
stored documents using your computer.
• You can also retrieve stored documents scanned in printer or scanner mode.
For details, see Printer Reference, and Scanner Reference.
• You can retrieve files scanned under the copier function.
For details, see Scanner Reference.
• For more information about machine's settings, see “Network Settings”, Gen-
eral Settings Guide.
• For more information about document server in printer mode, see “Saving
and Printing Using the Document Server”, Printer Reference.
• For more information about document server in fax mode, see “Storing a Doc-
ument”, Facsimile Reference.
• For more information about document server in scanner mode, see “Storing
Files Using the Scanner Function”, Scanner Reference.
• For more information about document server, see “Document Server”,
Copy/Document Server Reference.
• For more information about DeskTopBinder, see DeskTopBinder manuals.
AQH013S
v
Paperless Fax Transmission and Reception
You can store received fax messages on the machine's hard disk, instead of print-
ing them onto paper.
Reception
You can store received fax documents in electrical format without printing it onto paper.
•YoucanuseDeskTopBinder (optional) or a Web Image Monitor to check,
print, delete, retrieve, or download documents using your computer (Storing
received documents). See Facsimile Reference.
Transmission
You can send a fax from your computer over the network (Ethernet, IEEE 1394
(IPv4 over 1394), or wireless LAN) to this machine, which then forwards the fax
via its telephone connection (LAN-Fax).
• Print from a Windows application, select the LAN-Fax printer, and then se-
lect the fax destination.
• The sender can check the images s/he has sent.
• For more information about machine's settings, see “Network Settings”, Gen-
eral Settings Guide.
• For more information about how to use the function, see “Fax via Computer”,
Facsimile Reference.
AQH014S
AQH015S
vi
Fax Transmission and Reception Through the Internet
You can send fax documents via e-mail by specifying the recipient's e-mail ad-
dress (Internet Fax Transmission).
You can receive sent documents via Internet Fax, or from computers (Internet
Fax Reception).
You can send fax documents by specifying IP-fax destination using IPv4 ad-
dresses (IP-Fax Transmission).
You can receive sent documents via Internet Fax (IP-Fax Reception).
❖Internet Fax
• You can send fax documents through e-mail by specifying the recipient’s
e-mail address.
• You can receive sent documents via Internet Fax, or from computers.
• You can receive data such as e-mail from computers and faxes from Inter-
net fax machines, and then print or forward that data.
• For more information about machine's settings, see “Network Settings”,
General Settings Guide.
• For more information about how to use the function, see “Transmission”
and “Reception”, Facsimile Reference.
❖IP-Fax
• You can exchange documents between fax machines directly connected to
the TCP/IP network.
• You can send documents by specifying an IPv4 address or host name in-
stead of a fax number.
• For details about the machine's settings, see “Network Settings”, General
Settings Guide.
• For details about how to use this function, see “Transmission” and “Recep-
tion”, Facsimile Reference.
AQH016S
vii
Using the Scanner in a Network Environment
You can use a scanner over the network.
• You can send scan files to a specified destination using e-mail (Sending scan
file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.
• With the ScanRouter delivery software, you can save scan files in specified
destinations on network computers (Saving scan files). See Scanner Reference.
• You can send scan files directly to folders (Sending scan file by Scan to Folder)
See “Sending Scan Files to Folder”, Scanner Reference.
• You can use this machine as a delivery scanner for the ScanRouter delivery
application (Network delivery scanner). You can save scan files in the deliv-
ery server or send them to a folder in a computer on the same network. For
details about the machine's settings, see “Network Settings”, General Settings
Guide. For details about how to use the function, see “Delivering Scan Files”,
Scanner Reference.
AQH017S
viii
Administrating the Machine/Protecting Documents (Security
Functions)
You can prevent information leakage by managing the machine and protecting
documents.
• You can protect documents from unauthorized access and stop them from be-
ing copied without permission. See Security Reference.
• You can control the use of the machine, as well as prevent machine settings
from being changed without authorization. See Security Reference.
• By setting passwords, you can prevent unauthorized access via the network.
See Security Reference.
• You can erase the data on the hard disk to prevent the information from leaking
out. See the manual for the DataOverWriteSecurity Unit and Security Reference.
AQH018S
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