Kyocera FS-C1020MFP Manual de usuario

Using the Scanner Function

Using the Fax Function

Verwenden der Scanfunktion

Verwenden der Faxfunktion

Utilisation de la fonction de numérisation

Utilisation de la fonction Fax

Uso della funzione scanner

Uso della funzione fax

Uso de las funciones del escáner

Uso de la función fax

De scannerfunctie gebruiken

De faxfunctie gebruiken

Utilizar a função do scanner

Utilizar a função de fax

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English

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Scanning and Faxing Guide

Scan- und Fax-Anleitung

Guide de numérisation et de fax

Guida alla scansione e all'invio di fax

Guía de fax y escáner

Scan- en faxhandleiding

Manual de digitalização e envio de faxes

Model types

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English

Scanning and Faxing Guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety

Information” before using the machine.

Using the Scanner Function

Using the Fax Function

A-i

English

TABLE OF CONTENTS

1. Using the Scanner Function

Guide to the Scanner Function.............................................................................1

Scanning from a computer.........................................................................................1

Sending scanned files via e-mail................................................................................2

Sending scanned files to an FTP server ....................................................................2

Sending scanned files to a computer's shared folder.................................................3

Configuring the IP Address Settings ...................................................................3

Registering Scan Destinations.............................................................................5

Scanning Using the Control Panel.......................................................................9

Basic Operation for Sending Scanned Files ..............................................................9

Scanning from a Computer...................................................................................9

Basic Operation for TWAIN Scanning........................................................................9

2. Using the Fax Function

Guide to the Fax Function...................................................................................11

Using as a fax machine............................................................................................11

Using the machine with an external telephone ........................................................11

Sending faxes from a Computer (LAN-Fax).............................................................11

Connecting to a Telephone Line ........................................................................12

Configuring Telephone Network Settings .........................................................13

Selecting the telephone line type .............................................................................13

Selecting the telephone network connection type....................................................13

Setting the outside line access number ...................................................................13

Setting the Date and Time...................................................................................14

Registering Fax Destinations .............................................................................15

Registering Fax Destinations Using Web Browser ..................................................15

Basic Operation for Sending a Fax ....................................................................16

Receiving a Fax....................................................................................................16

Selecting Reception Mode .......................................................................................16

Receiving a Fax in Manual Mode.............................................................................17

Receiving a Fax in Fax Only Mode ..........................................................................17

Receiving a Fax in FAX/TEL Mode ..........................................................................17

Receiving a Fax in FAX/TAD Mode .........................................................................18

A-1

1. Using the Scanner Function

Guide to the Scanner Function

There are two scanning methods:

scanning from the computer (TWAIN

scanning) and scanning using the

control panel.

❖Scanning from the computer

TWAIN scanning allows you to

operate the machine from your

computer and scan originals into

your computer directly.

TWAIN scanning can be per-

formed using a TWAIN-compliant

application.

TWAIN scanning is available with

both USB and network connec-

tions.

❖Scanning using the control panel

Scanning using the control panel

allows you to send scanned files

via e-mail (Scan to E-mail), to an

FTP server (Scan to FTP), or to the

shared folder of a computer on a

network (Scan to Folder).

Scanning using the control panel is

available with network connection

only.

Scanning from a computer

You can operate the machine from

your computer and scan originals

into your computer directly.

❖Preparation for scanning from a com-

puter with USB connection

AConnect the machine to the

computer using a USB cable,

and install the scanner driver on

the computer.

For details about installing the

scanner driver, see Driver In-

stallation Guide.

BIf a TWAIN-compliant applica-

tion is not installed on the com-

puter, install a TWAIN-

compliant application.

❖Preparation for scanning from a com-

puter with network connection

AConnect the machine to the net-

work.

BConfigure the IP address, sub-

net mask, and gateway address

using the control panel.

For details, see p.3 “Configur-

ing the IP Address Settings”.

BPC032S

Using the Scanner Function

A-2

English

CInstall the scanner driver on the

computer.

For details, see Driver Installa-

tion Guide.

DIf a TWAIN-compliant applica-

tion is not installed on the com-

puter, install a TWAIN-

compliant application.

Sending scanned files via e-

mail

You can send scanned files via e-mail

using the control panel.

❖Preparation for sending scanned files

via e-mail

AConnect the machine to the net-

work.

BConfigure the IP address, sub-

net mask, and gateway address

using the control panel.

For details, see p.3 “Configur-

ing the IP Address Settings”.

CConfigure the DNS and SMTP

settings using Web Browser.

For details, see "Configuring the

DNS Settings" and "Configur-

ing the SMTP Settings", User

Guide .

DRegister the destinations to the

Address Book using Web

Browser.

For details, see p.5 “Registering

Scan Destinations”.

Sending scanned files to an

FTP server

You can send scanned files to an FTP

server using the control panel.

❖Preparation for sending scanned files

to an FTP server

AConnect the machine to the net-

work.

BConfigure the IP address, sub-

net mask, and gateway address

using the control panel.

For details, see p.3 “Configur-

ing the IP Address Settings”.

CRegister the destinations to the

Address Book using Web

Browser.

For details, see p.5 “Registering

Scan Destinations”.

BPC033S

BPC034S

Configuring the IP Address Settings

A-3

English

Sending scanned files to a

computer's shared folder

You can send scanned files to the

shared folder of a computer on a net-

work using the control panel.

❖Preparation for sending scanned files

to a computer's shared folder

AConnect the machine to the net-

work.

BConfigure the IP address, sub-

net mask, and gateway address

using the control panel.

For details, see p.3 “Configur-

ing the IP Address Settings”.

CCreate a destination folder on

the computer's hard disk drive,

and configure it as a shared

folder.

For details, see your operating

system's documentation.

DRegister the destinations to the

Address Book using Web

Browser.

For details, see p.5 “Registering

Scan Destinations”.

Note

❒If you are using the Scan to Folder

function on a network that uses

Active Directory, you must specify

the server name and domain name

in the DNS settings.

Reference

For details about the DNS settings,

see "Configuring the DNS Set-

tings", User Guide .

Configuring the IP Address Settings

The machine is set to obtain IP ad-

dress information automatically by

the network by default (DHCP). If

you want to assign IP address infor-

mation manually, follow the proce-

dure below.

Important

❒If you are using the machine on a

network that uses DHCP, print the

configuration page to check the IP

address information assigned to

the machine. Perform steps 19 to 21

of the procedure below.

APress the {User Tools}key.

BPress the {U}{T} keys to select

[Network Settings], and then press

the {OK}key.

CIf you are requested to enter a

password, enter the password us-

ing the number keys, and then

press the {OK}key.

DPress the {U}{T} keys to select [IP

Configuration], and then press the

{OK}key.

EPress the {U}{T} keys to select

[DHCP Activated], and then press

the {OK}key.

FPress the {U}{T} keys to select

[Off], and then press the {OK}key.

BPC058S

Using the Scanner Function

A-4

English

The new setting is displayed with

an “p” symbol, indicating that the

setting has been changed.

GConfirm the setting, and then

press the {}key.

HPress the {U}{T} keys to select [IP

Address], and then press the {OK}

key.

IEnter the machine’s IP address

using the number keys, and then

press the {OK}key.

Press the {U}{T} keys to move be-

tween fields.

JConfirm the setting, and then

press the {}key.

KPress the {U}{T} keys to select

[Subnet Mask], and then press the

{OK}key.

The current subnet mask is shown.

LIf the subnet mask shown is in-

correct, enter the new subnet

mask using the number keys, and

then press the {OK}key.

Press the {U}{T} keys to move be-

tween fields.

MConfirm the setting, and then

press the {}key.

NPress the {U}{T} keys to select

[Gateway], and then press the {OK}

key.

The current gateway address is

shown.

OIf necessary, enter a new gateway

address using the number keys,

and then press the {OK}key.

Press the {U}{T} keys to move be-

tween fields.

PConfirm the setting, and then

press the {}key.

QPress the {Clear/Stop}key to return

to the initial screen.

RIf you are requested to reboot the

machine, turn off the machine,

and then turn it back on.

SPress the {User Tools}key.

TPress the {U}{T} keys to select

[Reports Print], and then press the

{OK}key.

UPress the {U}{T} keys to select

[Configuration Page], and then press

the {OK}key.

The configuration page is printed.

The IP address setting will appear

under “TCP/IP” on the configura-

tion page.

Registering Scan Destinations

A-5

English

Registering Scan Destinations

This section describes how to register scan destinations in the Address Book. To

send scanned files to an e-mail address (Scan to E-mail), FTP server (Scan to

FTP), or a shared folder on a network computer (Scan to Folder), you must first

Important

❒Depending on your network environment, the Scan to FTP and Scan to Folder

functions may require a user name and password to be correctly entered in

the destination information. In such cases, after registering destinations,

check that the user name and password are correctly entered by sending test

documents to those destinations.

The Address Book can contain up to 100 entries, including 20 Quick Dial entries.

Destinations registered as Quick Dial entries can be selected by pressing the cor-

responding One Touch button.

AStart the Web browsing software, and access the machine by entering its IP

address.

BClick [One Touch Button]or [Scan Destination].

CFrom the [Add New Type]list, select [E-mail], [FTP]or [Folder].

DRegister information as necessary.

The information you must register varies depending on the destination type.

For details, see the tables below.

EEnter the administrator password if required.

FClick [Submit].

GClose the Web browsing software.

Scan to E-mail Settings

Using the Scanner Function

A-6

English

Scan to FTP Settings

Item Setting Description

One Touch Button Optional Select when setting the destination as a

Quick Dial entry.

Full Name Required Name of the destination. The name

specified here will be shown on the

screen when selecting a scan destina-

tion.

Destination E-mail Address Required E-mail address of the destination.

Sender Optional E-mail address to which a notification

is sent after transmission.

Subject Required Subject of the e-mail.

Sender's name Optional Name of e-mail sender. The name

specified here will be shown under

"From" or similar field of the receiver's

email application.

File Format for Color/Gray Required File format of the scanned file when

scanning in color.

File Format for B/W Required File format of the scanned file when

scanning in black and white.

Document size Optional Select the scanning size for the origi-

nal.

Resolution Optional Select the scan resolution.

Density Optional Specify the image density by clicking

the right or left buttons.

Item Setting Description

One Touch Button Optional Select when setting the destination as a

Quick Dial entry.

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