Konica Minolta T.37 Manual de usuario

Konica T.37 Internet

FAX

User’s Guide

|OKIFAX 5750/5950ii

Every effort has been made to ensure that the information in

this guide is complete, accurate, and up-to-date. Konica

Business Technologies, Inc. assumes no responsibility for the

results of errors beyond its control. Konica Business

Technologies, Inc. also cannot guarantee that changes in

software and equipment made by other manufacturers and

referred to in this document will not affect the applicability

of the information in it. Mention of software products

manufactured by other companies does not necessarily

constitute endorsement by Konica Business Technologies, Inc.

First Edition: September, 2000

Manual Part Number: OP-IFAX-01

Please address any comments on this publication by mail to:

Konica Business Technologies, Inc.

Corporate Publications

500 Day Hill Road

Windsor, CT 06095

Please visit Konica’s web site at:

http://www.konicabt.com

Trademark Information

Apple,AppleTalk, EtherTalk, KanjiTalk and MacOS Macintosh are

registered trademarks ofApple Computer Company.

Ethernet is a registered trademark of Rank Xerox Ltd.

Eudora is a registered trademark of the University of Illinois Board of

Trustees, licensed to QUALCOMM Incorporated. QUALCOMM,

Eudora Pro and Eudora Light are registered trademarks and Eudora

Internet Mail Server. Qpopper, Eudora WorldMail,WorldMail, and

PureVoice are trademarks of QUALCOMM Incorporated.

Internet Explorer, Excel, MS-DOS, Outlook, Windows, Windows

NT, and Word are registered trademarks of US Microsoft

Corporation.

JetSuite is a trademark of eFAX.com.

Netscape, Netscape Messenger, Netscape Navigator are registered

trademarks of Netscape Communications Corporation, U.S. and other

countries.

NetWare is a registered trademark of US Novell Inc.

Touch-Tone is a registered trademark ofAmericanTelephone and

Telegraph.

UNIX is a registered trademark of X/Open Company Ltd.

Windows is either a registered trademark or a trademark of Microsoft

Corporation in the United States and/or other countries

ZIP Code is a registered trademark of the United States Postal Service

Other product names and brand names are registered trademarks or

trademarks of their proprietors.

T.37 Internet FAX User’s Guide 1

T.37 Internet Fax

Overview

T.37 Internet Fax is an easy-to-use feature.

This overview has several sections to help you understand

T.37 Internet Fax.

•Operation Overview (End User)

•Information Provided

•Components of an Internet Fax

•WhatYour T.37 Internet Fax Machine Can Do

Operation Overview (End User)

This section should be used as a quick-reference for using the

your T.37 Internet Fax.

This section does not provide detailed explanations of

features or settings. Other sections provide these details.

Information Provided

The following items provide the information you will need to

use your fax machine.

•User’s Guide

•Warranty Document

•T.37 Internet FAX User’s Guide

•Software Utilities CD-ROM

General Conditions

To use Internet Fax,

•a Network Card must be installed in the machine

•the machine must be connected to a LAN

The Network Card for this machine can be connected to a

•10 BaseT

•10/100baseTX LAN.

|Konica FAX 99302

To make a LAN connection, the following information must

be configured on this machine. Ask your network

administrator about these settings.

•an IPAddress

•SubnetMask

•Default Gateway

If the LAN uses a DHCP server, it is not necessary to

configure these settings as the server will do it automatically.

Internet Fax settings can be configured either by using the

network tool or on the machine itself, but DHCP settings are

supported by the network tool only.

After setting the correct IP Address, SubnetMask and Default

Gateway, configure the machine for Internet Fax

transmission/reception.

Internet Fax Transmission

General Information

To send an Internet Fax message, you need a mail server from

which to send e-mail.

Please consult your network administrator about the settings

listed below, which are required in order to make a

connection to the mail server.

•SMTP ServerAddress / Name

•DNS Server’s IPAddress

•Host Name

•e-mailAddress

These settings are similar to those of popular mail clients

such as Netscape Messenger, Outlook and Eudora.

You can start transmission when these settings have been

configured.

To send a fax, place a document on the machine and press the

one-touch button on which the e-mail address of the recipient

has been registered; the document will be scanned into

memory and before transmission.

The data will be converted into a TIFF file and sent to the

recipient.

T.37Internet FAX User’s Guide 3

SMTP Server Address / Name

Enter the SMTP server name or IPAddress.

If entering the server’s IP Address, be sure to type the dots

(full-stops) dividing the numbers.

Example: 192.168.1.1

You may enter a server name only if a DNS server has been

configured.

DNS Server’s IP ADDRESS

This setting is not required if the SMTP server has been

specified by its IPADDRESS.

A DNS server can convert a server name into an IP

ADDRESS.

Host Name

Enter the host name of this machine.

If you do not know the host name, enter the e-mail address

of this machine instead.

E-mail Address

Enter the e-mail address assigned to this machine.

Internet Fax Reception

General Information

To receive an Internet Fax message, you need a mail server

for sending e-mail.

Please consult your network administrator about the settings

listed below, which are required in order to make a

connection to the mail server.

•POP ServerAddress / Name

•DNS Server’s IPAddress

•POPServer User Name

•POPServer Password

The machine is ready to receive Internet Fax messages when

these settings have been configured.

To receive a fax message, the machine will access the server

automatically at regular intervals according to the POP

Interval Time setting.

If there is mail, the machine will print it out automatically.

This machine only receives TIFF files and text-format mail.

It cannot receive files in other formats (such as Word, Excel,

and certain formats of TIFF files).

|Konica FAX 99304

POP Server Address / Name

Enter the POP server name or IPAddress.

When entering the server’s IPAddress, be sure to enter the

dots (full-stops) dividing the numbers.

Example: 192.168.1.1

You may enter a server name only if a DNS server has been

configured.

DNS Server’s IP Address

This setting is not required if the POP server has been

specified by its IPADDRESS.

A DNS server can convert a server name into an IPADDRESS.

POP Server User Name

Enter the user name assigned to this machine for accessing

the POP server.

POP Server Password

Enter the password assigned to this machine for accessing the

POPserver.

Accessing Network Settings

From the Fax Machine Front Panel

1Press Menu/Exit to enter the menu.

2Using the numeric keypad, enter the User Function

Number (see the following list).

3Press Äor¶ until the desired setting is selected.

4Press Enter to access the selections for the setting.

5Key in or select the desired information.

6Press Menu/Exit to enter the menu.

T.37Internet FAX User’s Guide 5

List of Settings

User Function 80 Auto Tray Switch

User Function 81 Paper Size Check

User Function 82 LANPrintT.O.

User Function 83 POPInterval

User Function 84 Delete POP Message

User Function 85 Time Between GMT

User Function 86 Text Print

User Function 87 HeaderPrint

User Function 88 Coding Mode

User Function 89 Extra Fine Mode

User Function 90 IFAXSender ID

User Function 91 DomainName

User Function 92 Message Disposition Notification

User Function 93 Network Settings

1: IPADDRESS

2:SUBNETMASK

3: DEFAULTGATEWAY

4: SMTP SERVER NAME

5: POP SERVER NAME

6:POP USER ID

7: POPPASSWORD

8: DNS P.SRVADDRESS

9: DNS S.SRVADDRESS

10: HOST NAME

11: FAX E-mailAddress

12: DSN

13:NICINITIALIZE

|Konica FAX 99306

Information Provided

The following items provide the information you will need to

use your fax machine.

•9930 User’s Manual

•T.37 User’s Guide

•Software Utilities CD-ROM

Each item is explained below.

User’s Guide

The User’s Guide provides the information common to all

configurations.

T.37 Internet Fax

This section provides the information unique to the T.37

Internet Fax configuration of the product series.

Software Utilities CD-ROM

The Software Utilities CD-ROM includes the following

software:

•Network Print Driver

NetworkPrint Driver

The Network Print Driver enables network printing from your

fax machine.

!The Network Print Driver supports only network

printing. Network faxing is not supported.You can print

and fax locally through the parallel port using a print

driver supplied with JetSuite Pro.

Components of an Internet Fax

A fax sent over the Internet has three components.

•Header

•e-mail

•TIFF attachment(s)

Your ability to receive, view, or print these components will

vary according to the settings of different functions.

Header

The header includes all routing information for the path your

Internet Fax followed from the time it was sent to the time it

was received.

The header is automatically generated as part of the Internet

Faxing process.

T.37Internet FAX User’s Guide 7

E-mail

The e-mail includes the To, From, and Date information.

It may include RE: (Subject) and body text (e-mail message).

The To, From, and Date information are automatically

generated as part of the Internet Faxing process. However,

they are based on information programmed by the user.

The subject and message (if used) can be determined by the

user.

TIFF attachment(s)

The TIFF attachment(s) are the “fax” part of the Internet Fax.

The content of the TIFF attachments is determined by the end

user. The conversion to TIFF and file handling are part of the

Internet Faxing process.

What Your T.37 Internet Fax Machine Can Do

T.37 Internet Fax is a feature with many capabilities.

This unit can

••

•send and receive faxes via a Public Switched

Telephone Network (PSTN)

••

•send and receive faxes via the Internet

••

•print via a LocalArea Network (LAN)

••

•act as a network scanner

••

•act as a Gateway service

••

•act as a convenience copier

!Important!

Internet faxes differ from traditional faxes in these ways:

Although your fax has security features, faxes sent over

the Internet are more vulnerable to interception than

faxes sent over the PSTN.

There is no way to verify that a message has been

received by the machine to which it was addressed.

Helpful Hints (T.37)

Your fax machine has many features and capabilities that will

help you

••

•operate the machine

••

•save money

••

•save time

|Konica FAX 99308

“Help and Helpful Hints” in the User’s Guide summarizes the

features and capabilities directly connected to saving money

and time.

“Helpful Hints (T.37)” provides tips that help you use your

T.37 Internet Fax to its fullest.

PSTN Faxing vs. Internet Faxing

PSTN Faxing is fax communication conducted via telephone

lines. You are probably familiar with PSTN faxing. PSTN

Faxing requires telephone numbers and telephone lines.

Internet Faxing is fax communication conducted via the

Internet. It resembles e-mail communications more than it

does PSTN faxing. Internet Faxing requires e-mail addresses,

mail servers, Internet connections, and fax machines capable

of Internet Faxing.

Internet Fax

Internet Fax is a term with several meanings, depending on

context.

Internet Fax can mean

••

•fax communication conducted via the Internet.

••

•a fax machine capable of Internet Faxing.

••

•the document (fax) sent via the Internet.

E-mail Addresses vs. PSTN (Phone) Numbers

You cannot combine e-mail addresses and telephone numbers

in one communication session.

What does this mean?

You can send a fax to several e-mail addresses or several

telephone numbers, but not a combination of e-mail

addresses and telephone numbers.

Status of Server

Internet Faxing is conducted over the Internet via network

servers.

If the servers are down, running slowly, or experiencing other

problems, Internet Faxing will be adversely affected.

Backup / Archive (Network Scan)

You can use your fax machine to create digital versions of

documents you only have in hardcopy form.

To do this, send the document as an Internet Fax to your e-

mail address. When the document is scanned, a TIFF version

of the document is created. By sending it to yourself, you

will have a digital version of the hardcopy document. You

can then use various software packages to work with the

digital (TIFF) version. One possible software package is an

Optical Character Recognition (OCR) package

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