Florida Probe VoiceWorks Manual de usuario
User Manual
Table of Contents
Getting Started ............................................................................................................................................... 1
What’s In the Case ............................................................................................................................................ 1
Matched Pairs: the VoiceWorks Colored Stickers .......................................................................... 1
Charge the VoiceWorks Headset ............................................................................................................. 2
It’s Wireless, So You’re Free to Move .................................................................................................... 3
How to Wear the VoiceWorks Headset ................................................................................................ 3
Proper Placement of the VoiceWorks Headset Boom Mic ........................................................ 5
How to Speak into the VoiceWorks Boom Mic ................................................................................. 6
How to Successfully Communicate with the VoiceWorks System ........................................ 6
Start Using the VoiceWorks System ................................................................................................ 7
Perform Several Practice Exams Using Paper Charts ................................................................... 7
Establish a Connection Between the VoiceWorks Headset & VoiceWorks Key ............ 7
Plug in the FP32 Software Key ............................................................................................................ 8
Launch the FP32 Software ........................................................................................................................... 9
What the Information in the VoiceWorks Dialog Box Means ................................................. 12
Patient Lookup Dialog Box ......................................................................................................................... 14
Creating a New Patient ................................................................................................................................. 14
The Personal Page ........................................................................................................................................... 15
2 Ways to Enter Missing Teeth .................................................................................................................. 15
Enter Missing Teeth & Other Dentition from the Personal Page ........................................... 16
How to Create a Bridge ................................................................................................................................ 16
Start Charting with VoiceWorks ....................................................................................................... 17
Check the Headset and VoiceWorks Key ........................................................................................... 17
Start VoiceWorks Listening Mode .......................................................................................................... 17
Begin Charting a Simple Periodontal Exam ..................................................................................... 18
Visit Settings Dialog Box ............................................................................................................................. 19
Enter Missing Teeth on the Fly ................................................................................................................ 20
Pocket Depth Mode ........................................................................................................................................ 21
Enter Paper Chart Data Into the FP32 Periodontal Page ........................................................ 23
Changing Modes on the Fly ....................................................................................................................... 24
Save & Print ......................................................................................................................................................... 27
Printout Selection ........................................................................................................................................... 28
Moving Mode ..................................................................................................................................................... 28
Periodontal Page Printout ......................................................................................................................... 29
Deleting a Visit ................................................................................................................................................. 30
Closing the Program ....................................................................................................................................... 31
Turn the VoiceWorks Headset Off and Charge It .......................................................................... 31
Integration with Practice Management Software ............................................................... 32
Launching VoiceWorks from your Practice Management Software .................................. 32
Troubleshooting ............................................................................................................................................ 33
Quick Troubleshooting Tips for VoiceWorks ................................................................................... 33
Sound ..................................................................................................................................................................... 34
FP32 Software Key not Recognized ..................................................................................................... 39
Headset Not Working ................................................................................................................................... 39
Headset Too Big .............................................................................................................................................. 40
Certain Commands or Phrases are Scored Low by VoiceWorks or Not at All ............ 40
Adjust the Confidence Level for a Word or Phrase ...................................................................... 41
Reset the Confidence Level for Any Word ....................................................................................... 42
Train Specific Words or Phrases ............................................................................................................. 42
Adjust the Weight of a Word or Phrase ............................................................................................. 43
Reset the Weight of any Word .............................................................................................................. 43
Appendix ........................................................................................................................................................... 44
Paper Perio Charts ......................................................................................................................................... 44
VoiceWorks Headset Reference .......................................................................................................... 45
Core VoiceWorks Commands List.......................................................................................................... 47
How to Search for Patients ........................................................................................................................ 4949
What an Asterisk * in Front of Visit Number Means ................................................................... 50
Deleting a Patient ........................................................................................................................................... 50
Change the Order of Search Results .................................................................................................... 511
Dismiss the Patient Lookup Dialog Box ........................................................................................... 511
How to Change to Quadrant Tooth Numbering Method ...................................................... 522
How to Enter & Edit Medical Alerts .................................................................................................... 53
Create or Edit a Medical Alert ................................................................................................................ 544
Quick Troubleshooting .............................................................................................................................. 48
Headset Lights and How to Dock ....................................................................................................... 46
Getting Started
What’s In the Case
You will find the following items in your VoiceWorks Case: (1) VoiceWorks Wireless Headset
(2) VoiceWorks USB Key (3) FP32 Software Key (4) USB Charging Cable (5) Black USB Wall Plug
Matched Pairs: the VoiceWorks Colored Stickers
Remove your conveniently folded VoiceWorks Wireless Headset from its case. Notice the round,
colored sticker on the right headphone. This sticker may be orange, red, hot pink, purple, yellow,
pink, green, or blue and it will match the color of the sticker on your accompanying VoiceWorks
USB Key.
The colors of these two stickers must be the same because they are a specially matched pair from
the factory. If your office is using multiple headsets, then the headsets should all have different
1
1
3
5
4
VoiceWorks Case
2
colored stickers/matched pairs so that you do not accidentally try to use your headset with a
co-worker’s VoiceWorks USB Key.
2
Charge the VoiceWorks Headset
Next, plug the USB Charging Cable for your Voiceworks
Headset into the small opening located on the bottom
of the right headphone (with the colored sticker). Plug
the other end into the provided Black USB Wall Plug and
then plug into a wall outlet. Alternatively, you can plug
the other end into the provided optional White USB Hub
and then connect the hub to your computer; however, the
headset will not charge if you turn your computer off.
Matched Pair
When not in use, we recommend charging your VoiceWorks Headset. On a full charge (which takes
about 2 hours to accomplish), the headset will work non-stop for about 6 hours. 5 minutes before
your headset is about to lose power, you will hear a “beep-beep” sound from the headset. This
sound will repeat every 30 seconds until the battery is completely drained.
Note: In some earlier models, the headset will automatically turn off after 5 minutes of not using it.
Just press the power button again for 2 seconds to turn it back on.
Get to Know Your VoiceWorks Wireless Headset
It’s Wireless, So You’re Free to Move
Your new VoiceWorks Headset is wireless, meaning it allows convenient, wire-free use around your
operatory by connecting to the VoiceWorks USB Key that you plug into your computer or USB
hub. The wireless connection is good for about 20 ft. in all directions from the VoiceWorks USB
Key (when the key is plugged into your computer or USB hub & it has established a successful
connection with the headset).
How to Wear the VoiceWorks Headset
It is recommended that the right headphone with the sticker and controls is placed so that your
ear is partially exposed in order for you to hear your patient or other office staff.
3
Note: The boom mic can be rotated at its base so that if you are left-handed, you can flip the
microphone around in order for the right headphone (with the sticker and controls) to be worn
over your left ear instead. Rotate the mic clockwise from the base, do NOT pull on the mic itself to
rotate (Fig. 1).
Once you have rotated it 180 degrees, gently bend the mic into place (Fig. 2).
4
Be Careful not to
aggressively bend the mic -
use care.
Fig. 2
Rotate the mic clockwise
from the base, do NOT pull
on the mic itself to rotate.
Fig. 1
Proper Placement of the VoiceWorks Headset Boom Mic
The VoiceWorks Boom Mic has been designed to work with paper face masks that most clinicians
wear during their patient exams. It is most effective when used with such a mask. The VoiceWorks
Boom Mic is located on the left headphone and should be placed about 2 inches away from your
face mask, below your nose. Hold two finger-widths in front of your mask and position the boom
mic after those fingers.
The white dot located directly below the foam head should always be facing you and you should
be able to see it out of the corner of your eye. The other side of the boom mic is designed as a
sort of wind shield that blocks out ambient noise, which is another reason to make sure that the
white dot is facing toward you and not away from you. Please make sure the boom mic is properly
placed for optimum performance by VoiceWorks.
5
IMPORTANT: White dot
should always be facing you
when you are using VoiceWorks.
Boom Mic should be
positioned 2 finger-widths
in front of mask
Boom Mic should
be positioned
below nose
Note: If you feel like the headset is too big for your head, we recommend an alternate way
of wearing it. Please see the “Troubleshooting” section at the end of the user manual for this
information.
How to Speak into the VoiceWorks Boom Mic
The VoiceWorks Boom Mic is designed to be able to receive your voice input in a normal tone
of voice (not your “Radio Announcer” voice). Do not yell or speak more loudly than your normal
speaking voice, or it will not work properly.
In addition to speaking in your normal tone of voice, please: No Eating or Chewing Gum, even if
you are only practicing, as VoiceWorks will mistakenly adapt to how your voice sounds when your
mouth is full or you are chewing.
How to Successfully Communicate with the VoiceWorks System
The VoiceWorks FP32 software is designed to recognize 1-3 word phrases as one word. For
example, the phrase, “Change Mode Pocket Depth” should be spoken as one continuous phrase,
“ChangeModePocketDepth” in order for VoiceWorks to correctly understand the command.
Please refer to the VoiceWorks Commands List in the back of this manual for a complete list of
commands. These commands are being updated all the time, and you can always find a link to the
most up-to-date list in the VoiceWorks Dialog Box within the software (see example on page 13).
6
Please don’t yell and don’t eat or
chew gum while using VoiceWorks,
even if it’s just a practice session.
Start Using the VoiceWorks System
Perform Several Practice Exams Using Paper Charts
It is recommended that you practice using the VoiceWorks system by first entering the exam data
from at least 10 Paper Periodontal Charts (we have provided 5 for you as a start in this manual,
with the first 2 having also been converted to Florida Probe Periodontal Charts, so you can check
your work) before actually performing an exam using a real patient. This will allow you to become
comfortable with speaking exam data into the headset without having the stress of a patient in the
chair. After you are comfortable with entering paper charts, it is recommended that you practice
with several live test patients (office staff, etc.) before you perform an actual patient exam with the
VoiceWorks system. The additional 3 paper perio charts are located in the Apendix on page 43.
Establish a Connection Between the VoiceWorks Headset & VoiceWorks Key
Plug the VoiceWorks Key into an available USB port on the *same* computer that the FP32
Software is installed on.
Next, unplug your VoiceWorks Headset from the USB Charging Cable. Press and hold the power
button on the headset for 2 full seconds. A blue light in the center of the VoiceWorks sticker on
the right headphone will appear. If the blue light turns solid, then it has made a connection to
the VoiceWorks Key, which is the goal. If the blue light is blinking, it has lost connection to the
VoiceWorks Key or the key is not plugged into a working USB port.
7
You should see a blue, steady light in the center of the
VoiceWorks Headset right headphone sticker once you
turn the power on. If it is blinking, it has lost connection
to the VoiceWorks key or the key is not plugged into a
working USB port.
Plug this end into an available USB
port on your computer.*
VoiceWorks Key
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