Card System Technologies 510AR Manual de usuario

510AR 570AR 610AR

General Reference Guide

Issued 10 June 2016

Software Release 17 May 16

(Check 510AR.com for revisions)

Card System Technologies

2012A Morris Ave

Union, NJ 07083

Ph: 908-686-7220

Web: 510AR.com

JD 164

Contents

Operation Procedures 4

What is included 4

Installation 4

Shelf mounting 5

To Change Date and Time 5

How it Works 5

To Punch IN and OUT 5

Day End 5

Loading Paper 6

Recorder Overview 6

Manager Access Functions 7

Function Menu Codes 8

Direct Enter Selected Code 9

Employee Database 10

Sort Employee Profile 10

Print employee database 10

Entering Letters and special characters 10

To Enable Automatic Daylight Savings Time 10

To change 3-Line Report Header 11

To add new employee 11

To Edit Existing Employee 11

To Terminate (delete)or Change Punch ID 11

To Set Up Start Times 12

To give employees 8 hours per shift 12

All Punch Options 13

What if I have employees that work past midnight 13

Activate magnetic card Reader 13

Activate specific employee magnetic card 13

To reuse a magnetic card 14

To Make Manager Punch Corrections for Current Period 14

To Make Manager Punch Corrections for Saved Period 14

To Print Status of All Employees 15

To Print Punch Confirmation Receipt 15

To Print Reports 15

Sample Time Card 15

To print Who’s at work now Report 16

Site setup and auto functions 16

To set auto functions 16

Battery operated 610AR model 17

Reports (list of printable reports) 18

Floating Period Close Procedure Two Weeks

(no auto-events set) 20

Period Close Procedure Weekly, bi Monthly

Monthly Auto-Events set 21

Addendum I Communications 23

Please read before using

An electronic, digital, printing employee/volunteer time clock, with a magnetic card

reader and high speed (18 LPS) thermal printer, that is particularly suitable for small

businesses and organizations to manage up to 125 (200, 300, 500 optional)

employees’ time-keeping and attendance, in real-time, quickly and efficiently.

Its “intuitive” design allows users to access operational features such as report printing

and managing the employee file either by function NAME or by function CODE

Number.

•Prints year, month, day, hour and minute, in 24-hour format hh:mm

•Internal calendar auto-adjusts for number of days in the month, leap year and

daylight savings time

•Internal battery back-up protection

•Keypad PIN or reusable magnetic swipe card employee clocking

•Stand-alone: no PC nor Internet nor Ethernet nor phone connection required.

The AR (510, 570, 610) series of Attendance Recorders “on demand’ real time reports

are generated “on-the-fly” from an internal Punch database file. Auto functions can be

set so that selected functions automatically perform at a set date and time, like print

reports and start a new pay period. Alternatively, you can choose to not set the auto

functions and manually take reports, and then save and clear for the next period.

Note

Unless you ordered a unit with your specific employee profiles, units are shipped with

“generic”employee profiles so that employees can immediately “start punching out-of-

the-box”.

Each AR model has an edit function to add/change Names, Punch ID, Departments,

Start Times, add Mag Cards; and to correct mispunches.

Each AR model has two communication ports that give the option of using a telephone

or direct communication feature to “extract”files to a PC. CSTI’s optional PC UTILITY

program enables telephone polling of AR Time Clock sites, which require the

connection of the AR to a telephone line.

The AR machine can be placed anywhere, countertop or free-standing pedestal. The

compact unit (8”X4”) won’t clutter your counter space, and is user friendly with very

little employee training necessary. There is also no complicated installation process,

just plug it in and start enjoying all the benefits of a digital time clock with none of the

hassle!

Operation Procedures

The AR Digital Employee Time Clock is configured to be can be up and punching in 10

minutes Simply plug it in, adjust the time to your location, and give your employees a

Punch ID. The machine is shipped with generic employees pre-loaded, starting with

101 to 150 for employees that do not work past midnight.

201 to 250 for those that may work past midnight.

ID 101 (name is EMPLOYEE 101). You have the option of changing the generic name

(i.e. ID 101=EMPLOYEE 101) to a real name (ID 101=JACK), adding department

numbers, start time, mag cards, and punch options. Punch option “B” allows un-

paid meal breaks to be deducted and option “U” allows paid rest breaks to be

recorded.

You can also add your own 3-line Report Header. Line 1 of the Header also prints on

Badge Labels and Security Receipts.

AR products work in Real-Time. This not only means that your data is always available

live and up to the minute, it also means you eliminate the possibility of lost or corrupted

data. Employees are able to view/print their own day/period hours when logging out.

The AR stores employee profile information (Name, Punch ID, Punch Options,

Department, Start Time, and Mag Card) and a Punch file in its database. An internal

battery ensures data stored in the AR is retained in the event of a power outage.

The AR functions as a user-selected, Weekly, Bi-Weekly, Semi-Monthly, or Monthly

attendance recorder. An auto-function feature in all models allows functions to be

performed unattended at any day/time. Or management can end/start a pay period at

any time, as described in the Period Close Procedures at the end of this instruction.

The AR instantly, in real-time prints all or a selected Time Card on demand during the

current pay period, or from the saved previous period. Time Cards can be can be

reviewed to determine if any failed punches need to be corrected before final printing.

Management can also access and adjust the time cards of the saved previous pay

period.

At the end of a pay period, and before the start of the next one, all time cards are

saved for management review and hours corrected, if needed.

In addition to the end-of period Time Cards report, the AR has a convenient who’s IN

report. The screen confirms that a punch was successful and flags missed punches

with an automatic clock out of employees out if they fail to log out

What is included

1. AR machine

2. Thermal Paper roll 2 1/4 in by 85 ft (available at Office Supply stores)

3. Power adapter

4. 2 Manager access cards

5. 10 reusable employee mag cards

6. Manual

Installation. The AR should be located near an electrical outlet; and telephone

connection, if the optional phone kit and UTILITY PC program will be used.

Plug the included power adapter into a 120 VAC electrical outlet and connect it to the

AR. The display screen will light and show the idle prompt that includes time, day, and

date. The time, day, and date can be adjusted to your location for proper operation.

Reports have a 3-line header, which can be changed at any time with code 78. All

codes are listed at the end of this instruction.

Mounting. The AR small size (8” by 4”) permits convenient counter or shelf

mounting. Affix a wall shelf, within distance of an electrical outlet, about 4 feet above

the floor. An optional 43 in high, podium-style stand is available on the 510AR.com

website

To change date and time When you receive your AR you might need to set the

time for your location

Swipe Manager Access Card

Press F4

Enter pass code 7424

Press F3

The current date and time are shown as a guide.

Idle Prompt

The AR has an employee/volunteer profile file, identified by a

unique PIN ID for punching IN/OUT, and a punch file. AR

Management Function Access is secured by a magnetic swipe

access card. Other than punching IN/OUT, access to all

functions such as hiring and taking reports requires the

swiping of this card, so keep it handy at a convenient location.

To Punch IN and OUT

Key-enter the Punch ID followed by the green ENTER key.

Current punch status is displayed by a down arrow below the

employee name. In the example shown, the employee next

step is to punch IN by pressing the left purple key below the

down arrow.

When punching OUT, the display will show the hours worked

today and the total for the period

Day End

The day automatically ends at 23:45 (11:45 PM), and cannot be changed. At this time

any employee still punched IN will be given a <FP> Failed Punch note on their Time

Card. This can be adjusted by manager code 8

Loading Paper

To load the paper into your AR, follow the simple instructions below.

•Press down on the button located on the right of the

recorder to unlatch the paper roll cover, then lift the cover

up and back.

•Remove any partial roll of paper in the printer tray.

•Hold the roll so the paper feeds from the bottom of the roll.

•Drop the paper roll into the printer tray.

•Close the paper roll cover by pressing directly on the cover

until it clicks shut, allowing a small amount of paper past

the tear bar.

Recorder Overview

Manager Access Functions

Press the left purple key or swipe the manager access card to print reports, hire

employee, etc. The card is printed with the most often used codes. Access using the

left purple can be disabled using the restricted function described below. Note that

once swiped, you have 1 minute to start functions before the AR reverts back to the

idle prompt

Swipe the Access Card to display the manager access functions.

Press F1 FUNCTION MENU to select functions using the

screen addressed function menu. See chart of function

selections below

Press F2 FUNCTION NUM ENTRY to direct enter a selected

function code. See the code list below.

Press F3 SAVED DATA MODE to access and edit Time

Cards saved from the last pay period.

F1 prints all saved time cards

F2 prints saved employee info file

F3 prints saved day hours

F4 allows correction of saved day hours

Press F4 RESTRICTED to clear names and punches and

reset the AR. The AR allows for training of employees on the

use of the recorder. Clearing is protected with pass code

9086867220. Entering pass code 7424 disables/enables use

of left purple key for manager access, 7 (default) adds SUN,

MON, etc. to time card report, 14 removes SUN, MON, etc. from time card report.

F1 Clears employee file (Employee profiles Name etc. only are cleared)

F2 Clears punch file (Current Punch File only is cleared; Saved Punch File is not cleared)

F3 Clear auto events (Auto-events only are cleared)

F4 Clear log file (250-transaction log file only is cleared)

Function key (F1-F2) selection with associated keypad code entry

Function key (F3-F4) selection to print saved punches and to clear machine

Selected Function Codes

Swipe Manager Access Card, Press F2 to direct enter a code

1 Add/Edit Employee. Add New Employee to the Database or Edit Current

Employee

2 Delete/Chg Punch ID.Delete/Terminate Employee or Give New Punch Id.

Deleted ID’s remain in the Database until Code 25 Clears current Punch file

3 Print Flash Report. Number of Employees OFF Clock, ON Clock, Total of Day

Hrs, Month Hrs, And Fp (Failed Punch) Total

4 Print Who's IN List. Prints All Employees Currently Punched IN for day

5 Print All Time Cards. Prints All Active Time Cards (Employees that did not

Punch IN/OUT during the current period Do Not Print)

6 Print Individual Time Card. Prints Individual Time Card (Pull Sheet)

7 Total Day-Hours for Period. Hours per week day Without Punches

8 Manager Correction. Allows Manager to Correct <Fp> Failed Punch Errors by

Adding Total Time Worked for Individuals for Any Day

9 Print Dept. Hours Report. Prints Total Hours Worked in Each Department

10 Print Site Info. Prints Default Values and List of Auto Functions

11 Print Log.Prints List of Last 250 Transactions including Punches

12 Sort by Name. Sorts Punch File in Alphabetical Order

13 Sort by Dept. Sorts Punch File in Department Order

14 Sort by ID Number. Sorts Punch File in Numerical ID Order

15 Print Employee Profile. Prints Profile ID, Name, Options, Dept, Start Time,

Mag Card #

16 Print Dept. Time Card. Prints Time Cards for Selected Department

25 Month Close. Clears Punch Punches for Start of New Recording Month

29 Auto Clock OUT. Clocks Out Those with Option O

33 Turn Modem ON. Default AR Answers Phone in 1 Ring. Icon Shows on Idle

Prompt

34 Turn Modem ON. AR Will Not Answer Phone. Icon Removed from Idle Prompt

35 KBD Punch ON. Default Allows Keypad Entry of Punch ID

36 Card Reader ON. Default Allows Reading of Swipe Cards

37 KBD Punch OFF. Disables Keypad for Punching

38 Card Reader OFF. Disables Card Reader

75 Save Month Data. Saves Current Punch File as Saved Punch File

78 Set/Edit Header Text. Enter 3-Line Header Text (First Line Prints On Receipt

& Labels)

79 Set Auto Functions. Set Functions to be Performed Automatically by Day and

Time

82 Print Function Code List. Prints All Function Codes (listed at end of this

instruction)

86 Set/Edit Option O Pre-Out. Sets Time That Employee must be on AR before

Automatic Punch Out

95 Print Saved All Time Cards. Time Cards from Past Period

Employee Profiles

1. Continue to use the AR with the generic installed ID profiles (code 15 to print)

2. You can change the ID profiles to use actual names and add: department, punch

options, start time (code 1)

3. You can hire new employees using actual names and payroll Punch ID’s (code 1)

4. You can terminate (delete) any or all of the default employees as described

above in Manager Access Functions’ F4 RESTRICTED.

Sort Employee Profile

Reports are generated in real time using the profile to access the employee Punch

File. The profile consists of Name, Punch ID, options, Department, Start Time, and

Mag Card. The profile can be pre-sorted in 1) Punch ID order, 2) Name order, or 3)

Department order. To enhance printing speed, sort the profile in the same order that a

reports is desired

Swipe Manager Access Card

Press F2

Enter code 12 to sort in alphabetical order by Name.

Enter code 13 to sort in Dept order

Enter code 14 to sort in numerical order by Punch ID (preferred for 200-300 accounts)

Print Employee profiles.

The machine is shipped with 50 generic employees pre-loaded, starting with ID 101

(name is EMPLOYEE 101). You have the option of changing the generic name (e.g.ID

101=EMPLOYEE 101) to a real name (ID 101=JACK), adding department numbers,

start time, mag cards, and punch options.

Assign Punch ID numbers to your employees and start using the AR. You can use the

employee’s payroll number or any unique number as their Punch ID. At any time, you

can edit, add more, or delete Punch ID’s.

Swipe the manager card, press F2 to enable function num code entry. Enter code 15

PRINT EMPLOYEE INFORMATION to print a list of all employees in the database

along with the employee NAME, OPTIONS, START TIME, and MAGNETIC CARD

number

Entering Letters (DO NOT USE SPECIAL CHARACTERS AS THESE MAY CAUSE SORTING

ISSUES.)

Select letters by first pressing the

number with the wanted character

and then the ALPHA button (above

the “2” key) as many times to have

the desired character appear on the

display.

1 = Q Z .

2 = A B C

3 = D E F

4 = G H I

5 = J K L

6 = M N O

7 = P R S

8 = T U V

9 = W X Y

0 = - space

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