Brother 420CN - MFC Color Inkjet Manual de usuario

SOFTWARE USER’S GUIDE

Version B

Table of Contents

Using the machine as a printer (For Windows®) ...............1-1

Using the Brother printer driver.........................................1-1

Features............................................................................1-1

Choosing the right type of paper....................................... 1-2

Printing a document..........................................................1-2

Simultaneous printing and faxing...................................... 1-3

Clearing data from the memory ........................................1-3

Checking the Print Quality ................................................1-3

Printer operation key......................................................... 1-3

Job Cancel (MFC-5440CN only)................................. 1-3

Status Monitor (Windows®only) .......................................1-4

Watching the machine’s status...................................1-4

How to turn off the status monitor............................... 1-5

Printer driver settings (Windows®only) ............................1-6

How to access the printer driver settings..........................1-6

Basic tab ........................................................................... 1-7

Media Type.................................................................1-8

Quality ........................................................................1-8

Enhanced Print Settings ............................................. 1-9

Bi-Directional Printing...........................................1-10

Enhanced Normal Printing....................................1-10

Color Enhancement (True2Life®) .........................1-10

Paper Size ................................................................1-12

Page Layout ............................................................. 1-13

Border Line...........................................................1-13

Orientation ................................................................1-13

Copies ......................................................................1-14

Collate ..................................................................1-14

Reverse Order......................................................1-14

Paper Tray (MFC-5840CN only)...............................1-14

Advanced tab..................................................................1-15

Color .........................................................................1-16

Color/Grayscale....................................................1-16

Image Type...........................................................1-16

Custom Image Type .............................................1-17

Halftone Pattern....................................................1-18

Scaling ......................................................................1-19

Watermark............................................................1-20

In background.......................................................1-20

In Outline Text

(Windows®2000 Professional/XP Only)...........1-20

Print Watermark ................................................... 1-20

Watermark Style................................................... 1-21

Device Options .........................................................1-22

Print Date & Time ................................................. 1-22

Quick Print Setup ................................................. 1-23

Status Monitor ...................................................... 1-23

Support tab ............................................................... 1-24

Brother Solutions Center ...................................... 1-24

Web Update .........................................................1-24

Check Setting ....................................................... 1-24

How to scan using Windows®............................................ 2-1

Scanning a document (For Windows®XP only) ............... 2-2

WIA compliant ............................................................ 2-2

How to access the scanner ........................................ 2-2

Scanning a document into the PC

(MFC-3240C and MFC-3340CN only).................... 2-3

Scanning a document into the PC

(not available for MFC-3240C and MFC-3340CN) .. 2-5

Scanning a document using the ADF ..................... 2-5

Pre-Scanning to crop a portion you want to scan

using the scanner glass (not available for

MFC-3240C and MFC-3340CN) ........................ 2-7

Brother Scanner Utility ........................................... 2-9

TWAIN compliant scanner driver for Windows®XP... 2-9

Scanning a document..................................................... 2-10

TWAIN compliant...................................................... 2-10

How to access the Scanner......................................2-11

Scanning a document into the PC............................ 2-12

Scanning a whole page ........................................ 2-12

Pre-Scanning to crop a portion you want to scan ... 2-13

Settings in the Scanner window ............................... 2-15

Image Type .......................................................... 2-15

Resolution ............................................................ 2-16

Scan Type ............................................................ 2-17

Brightness ............................................................ 2-17

Contrast................................................................ 2-17

Document Size ..................................................... 2-18

Using the Scan key (For USB cable users) .................... 2-20

Scan to E-mail .......................................................... 2-21

Scan to Image .......................................................... 2-21

Scan to OCR ............................................................ 2-22

Scan to File............................................................... 2-22

iii

Scan to Card

(not available for MFC-3240C, MFC-210C and

MFC-5440CN) ......................................................2-23

Changing the default quality .................................2-25

Changing the default black & white file format ..... 2-25

Changing the default color file format...................2-25

Using ScanSoft®PaperPort®9.0SE and

OmniPage®OCR........................................................2-26

Viewing items............................................................2-27

Organizing your items in folders ...............................2-28

Quick links to other applications ...............................2-28

ScanSoft®OmniPage®OCR lets you convert

image text into text you can edit...........................2-29

You can Import items from other applications ..........2-29

You can Export items in other formats......................2-30

Exporting an image file.........................................2-30

How to Uninstall PaperPort®9.0SE and ScanSoft®

OmniPage®OCR..................................................2-30

Using the ControlCenter2.0 (For Windows®) .....................3-1

ControlCenter2.0 .............................................................. 3-1

How to turn off the AutoLoad feature in

ControlCenter2.0 ....................................................3-2

SCAN..........................................................................3-3

CUSTOM SCAN .........................................................3-3

PHOTOCAPTURE

(not available for MFC-5440CN and MFC-3240C)... 3-4

COPY ......................................................................... 3-4

PC-FAX....................................................................... 3-5

DEVICE SETTING...................................................... 3-5

SCAN................................................................................ 3-6

Image (example: Microsoft Paint)...............................3-6

OCR (Word Processing program)...............................3-8

E-mail..........................................................................3-9

File attachments .......................................................3-10

File............................................................................3-11

CUSTOM SCAN .............................................................3-12

Customizing a user-defined button...........................3-13

Scan to Image: .....................................................3-13

Scan to OCR: .......................................................3-14

Scan to E-mail: .....................................................3-15

Scan to File:..........................................................3-16

PHOTOCAPTURE

(not available for MFC-5440CN and MFC-3240C) .....3-17

Open PCC Folder (PCC: PhotoCapture Center™) ... 3-17

Copy From PCC (PhotoCapture Center™) ............... 3-18

Copy To Application ................................................. 3-19

COPY ............................................................................. 3-20

PC-FAX .......................................................................... 3-22

Send ......................................................................... 3-22

Receive / View Received

(MFC-420CN, MFC-620CN, MFC-5440CN,

MFC-5840CN and MFC-3340CN only) ................ 3-23

Address Book ...........................................................3-24

Setup ........................................................................ 3-24

DEVICE SETTING.......................................................... 3-25

Remote Setup (not available for MFC-210C) ........... 3-25

Quick-Dial (not available for MFC-210C).................. 3-26

Ink Level ................................................................... 3-26

Using MFC Remote Setup (For Windows®) ....................... 4-1

MFC Remote Setup (not available for MFC-210C) .......... 4-1

Using Brother PC-FAX software (For Windows®) ............. 5-1

PC-FAX sending............................................................... 5-1

Setting up user information......................................... 5-2

Sending setup............................................................. 5-3

Outside line access .................................................... 5-3

Include header............................................................ 5-3

User interface .............................................................5-4

Simple style ............................................................ 5-4

Facsimile style........................................................ 5-4

Address Book .............................................................5-5

Speed-Dial setup .............................................................. 5-6

Brother Address Book ................................................ 5-7

Setting up a Member in the Address Book................. 5-8

Setting up a Group for Broadcasting .......................... 5-9

Editing Member information...................................... 5-10

Deleting a Member or Group .................................... 5-10

Exporting the Address Book..................................... 5-10

Importing to the Address Book .................................5-12

Setting up a Cover Page .......................................... 5-14

Entering Cover Page Information ............................. 5-15

Sending a file as a PC-FAX using the Facsimile

style user interface ............................................... 5-16

Redial ................................................................... 5-17

Sending a file as a PC-FAX using the Simple style

user interface........................................................ 5-17

Setting up PC-FAX receiving

(MFC-420CN, MFC-620CN, MFC-5440CN,

MFC-5840CN and MFC-3340CN only).......................5-19

Running PC-FAX Receiving .....................................5-19

Setting up your PC....................................................5-19

Viewing new PC-FAX messages..............................5-20

Using the PhotoCapture Center™from your PC

(For Windows®)

(not available for MFC-5440CN and MFC-3240C) .............. 6-1

For USB cable users......................................................... 6-1

For Network cable users...................................................6-3

Network Scanning

(not available for MFC-3240C and MFC-210C) .................. 7-1

Network License ......................................................... 7-1

Registering your PC with the machine........................7-2

Using the Scan key........................................................... 7-5

Scan to E-mail (PC)....................................................7-5

Scan to Image ............................................................ 7-6

Scan to OCR...............................................................7-7

Scan to File.................................................................7-8

Using your machine with a Macintosh® .............................8-1

Setting up your USB-equipped Apple®Macintosh®.......... 8-1

Media Type.................................................................8-2

Quality ........................................................................8-2

Using the Brother printer driver with your Apple®

Macintosh®(Mac OS®X)..............................................8-4

Choosing page setup options ..................................... 8-4

Choosing printing options ........................................... 8-5

Using the Brother printer driver with your Apple®

Macintosh®(Mac OS®8.6-9.2) ..................................... 8-6

Sending a fax from your Macintosh®application .............. 8-8

For Mac OS®X users ................................................. 8-8

Drag a vCard from the Mac OS®X Address Book

application ............................................................8-10

For Mac OS®8.6 - 9.2 users ....................................8-11

Scanning from a Macintosh®

(not available for Mac OS®8.6) ..................................8-14

Accessing the scanner.............................................. 8-14

Scanning an image into your Macintosh®.................8-15

Scanning a whole page ........................................8-15

Pre-Scanning an image ............................................8-16

Settings in the Scanner window ............................... 8-17

Image ................................................................... 8-17

Scanning Area...................................................... 8-19

Business Card Size (not available for

MFC-3240C and MFC-3340CN) ...................... 8-19

Adjusting the Image.............................................. 8-20

Using Presto!®PageManager®....................................... 8-21

Highlights.................................................................. 8-21

System requirements for Presto!®PageManager®... 8-22

Technical Support..................................................... 8-22

Using the ControlCenter2.0

(For Mac OS®X 10.2.4 or greater)............................. 8-24

How to turn off the AutoLoad feature in

ControlCenter2.0 .................................................. 8-25

SCAN........................................................................ 8-26

CUSTOM SCAN ....................................................... 8-26

COPY .......................................................................8-27

DEVICE SETTINGS ................................................. 8-27

SCAN........................................................................ 8-28

Image (example: Apple PreView)......................... 8-28

OCR (Word Processing program) ........................ 8-30

E-mail ................................................................... 8-31

File attachments ................................................... 8-32

File........................................................................ 8-33

CUSTOM SCAN ....................................................... 8-34

Customizing a user-defined button....................... 8-35

Scan to Image: ..................................................... 8-35

Scan to OCR: ....................................................... 8-36

Scan to E-mail: ..................................................... 8-37

Scan to File: ......................................................... 8-38

COPY .......................................................................8-39

DEVICE SETTINGS ................................................. 8-41

Remote Setup (not available for MFC-210C) ....... 8-41

Quick-Dial (not available for MFC-210C) ............. 8-42

Ink Level ............................................................... 8-42

MFC Remote Setup (Mac OS®X 10.2.4 or greater)

(not available for MFC-210C) ..................................... 8-43

Using the PhotoCapture Center™from a Macintosh®

(not available for MFC-3240C and MFC-5440CN) ..... 8-45

Index ......................................................................................I-1

vii

* Windows®XP in this user’s guide represents Windows

XP Professional and Windows XP Home Edition.

USING THE MACHINE AS A PRINTER 1 - 1

Using the Brother printer driver

A Printer Driver is software that translates data from the format used

by a computer into the format required by a particular printer, using

a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the

drivers first by following the Quick Setup Guide. Also, the latest printer

driver can be downloaded from the Brother Solutions Center at:

Features

This machine offers many features you’ll find in a high quality ink jet

printer.

Fast Printing Speed

—

Using Fast mode, you can print up to 15

pages per minute in full color, and up to 20 pages per minute in black.

Brilliant High Quality Output

—

Printing at up to 1200 x 6000 dpi on

glossy paper gives you highest resolution. (See Resolution in

Specifications of the User’s Guide.) You can use 2 in 1, Watermark

(Windows®Only) printing, Color Enhancement technology and other

features to get high quality printouts.

Low Running Cost

—

Whenever you run out of a particular color ink,

you will only have to replace the cartridge that’s empty.

USB

—

Universal Serial Bus Interface provides fast communication

with your computer.

Ethernet—Ethernet Interface provides shared communications with

multiple computers connected on a network.

Using the machine as a

printer

(For Windows®)

Network Standard models only.

http://solutions.brother.com

1 - 2 USING THE MACHINE AS A PRINTER

Choosing the right type of paper

To get high quality printing using your machine, it is very important to

select the right type of paper. Be sure to read About paper in the

User’s Guide before you select and purchase paper for the machine.

Printing a document

When the machine receives data from your computer, it begins

printing by picking up paper from the paper tray. The paper tray can

feed many types of paper and envelopes.

From your computer select the Print command.

If your computer is also connected to any other printers, select

Brother MFC-XXXX USB Printer (Where XXXX is your model

name) as your printer driver from the Print or Print Settings

menu in your software application, and then click on OK to begin

printing. (Windows®only)

Your computer sends the data to the machine.

The LCD shows Receiving Data.

When the machine finishes printing all the data, the LCD shows

the date and time.

If your application software does not support your custom paper size,

select the next larger paper size.

Then adjust the print area by changing the right and left margins in

your application software.

For Macintosh® users, see Using the Brother printer driver with

your Apple®Macintosh®(Mac OS®X) on page 8-4.

You can select the paper size, and orientation in your

application software.

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